Things to pay attention to in venue layout and etiquette knowledge

Venue refers to the venue for gatherings or gatherings. As someone who is not familiar with the venue, do you know what etiquette should be paid attention to? Below is the venue decoration etiquette that I have compiled for you. I hope it can help you!

Venue decoration etiquette

1. Venue selection

Selecting a venue should be comprehensively considered based on the number of people attending the meeting and the content of the meeting. It is best to meet the following standards:

First: the size should be moderate. The venue is too big, the number of people is too small, and there are too many empty seats, which are loose and scattered, giving the participants a sense of depression; the venue is too small, the number of people is too many, and they are crowded together, like country people going to the market, which not only looks stingy, but And it was impossible to hold the meeting successfully. Therefore, British Prime Minister Churchill once said: "There is absolutely no need for a room that is too big, but a room that is just the right size." ?

Second: The location must be reasonable. Meetings convened by history can break up in one or two hours, so the venue can be located where the participants are more concentrated. For meetings lasting more than one day, the venue should be as close to the residences of participants as possible to avoid participants traveling back and forth.

Third: Ancillary facilities must be complete. Conference staff must check the lighting, ventilation, sanitation, services, telephones, loudspeakers, recordings, etc. of the venue. They cannot rashly assume that this is just because the last meeting was held here and there were no problems. Returning will be just as smooth? Otherwise, losses may occur. Fourth: There must be a parking lot. In modern society, a meeting is held. A pair of straw sandals and an umbrella? There are not many people coming to the meeting. Cars and motorcycles must have parking spaces to drive successfully.

2. The layout of the venue

When arranging the venue, the venue can be arranged according to the different personnel

First: round table type; this form is suitable for 10 ?A meeting of around 20 people. In the seating arrangement, attention should be paid to the fact that the guests or superiors are face to face with the company leaders and their companions. The top leader of the guest should sit in the middle of the room facing south or towards the door, and the top leader of the company should sit opposite the superior leader. Diagonals of the same level sit opposite each other.

Second: Mouth shape; if using a rectangular square table. This form is more suitable for meetings with a larger number of people than the round table type;

Third: classroom type. This is the most commonly used form. It is suitable for meetings with the purpose of conveying information and instructions. At this time, there are a large number of participants and there is no need to discuss or exchange opinions among the participants. In this form, the rostrum and the auditorium sit opposite each other.

The seats on the rostrum are arranged according to the personnel's positions and social status. The chairman's seat is in the middle of the first row, and the rest are arranged in order from left to bottom and right to top.

3. Preparation of venue materials. The conference affairs team should prepare necessary materials related to the conference topics. These materials should be sorted and distributed to the participants in folders to facilitate the participants to read and prepare to speak. Things to pay attention to when setting up the venue

1. Preparation of venue items

1. Clean and sanitary, place the conference table and a sufficient number of conference chairs, adjust the seat positions, and keep them on the same horizontal line , face to face. Customized welcome banners can be hung at the entrance of the venue or at appropriate locations indoors.

2. Place flowers, such as in the open space in the middle of the long oval table or in the corner of the conference room. In addition, you can also customize flower bouquets on the conference table, but the size must be controlled, not too large or too high, and the color of the flowers can be Depends on the topic of the meeting.

3. Determine the number of participants and personnel, print seating cards, and prepare signature pens, notebooks and other items, one set for each person.

4. Prepare multimedia equipment and complete the debugging work

5. Desktop items, seat plate directly in front, coaster and water glass directly in front of right hand, cup handle turned 45 degrees to the right, Disinfectant wipes are optionally placed near the water cup. Fruit or bottled pure water can be placed in front of the left hand in case the leader does not drink tea. A notebook is placed in the middle and a pen is placed on the right side of the notebook. Other items, such as laser pens and removable tissues, can be placed randomly. Pay attention to keeping the desktop neat and tidy and not too crowded or cluttered.

2. Venue layout

1. Opposite style, the rostrum and the representative seats are face to face, highlighting the position of the rostrum. It is divided into auditorium shape, classroom shape and crescent shape.

2. Full-circle style, no special podium? All participants sit together. Divided into circles, ovals, rectangles, and polygons.

3. Semi-enclosed type, between the relative type and the full-enclosed type, has a rostrum, but arranges representative seats on the front and both sides, which not only highlights the status of the rostrum, but also Has a harmonious atmosphere? It is more suitable for small and medium-sized work meetings. It is divided into horseshoe shape, T shape and arch bridge shape.

4. Decentralized, the venue is divided into several centers, each center has a main table, to a certain extent, it can not only highlight the status and role of the main table, but also provide participants with multiple An opportunity for communication, the atmosphere is more relaxed and harmonious. It is divided into round table shape, square table shape and V shape.

Among them, when arranging the rostrum, the front row must be a column, and the back row can be arranged with a column or columns as needed. A podium and a microphone can be installed on the rostrum to highlight the importance of the speech. The rostrum for important conferences There should also be a rest room nearby.

3. Meeting seating arrangement

First, ask the leader to determine the accurate list of people seated on the rostrum.

Secondly, make sure that the person with the highest status sits in the center of the front row of the rostrum, and other people are arranged in order from left to right, one left and one right. This is only in Chinese government etiquette. In other business situations, especially foreign affairs situations, the opposite is true, with the right side pointing up.

Seating arrangements for venue personnel

1. Horizontal arrangement, that is, according to the list of meeting personnel, in order of the strokes of the surname or the strokes of the unit name, arranged horizontally from left to right.

2. Vertical arrangement method, that is, changing the horizontal arrangement from left to right to front to back vertical arrangement; left and right arrangement method, that is, changing the horizontal arrangement from left to right to centering on the rostrum , arranged staggered to the left and right sides.

4. Creating the atmosphere of the venue

The atmosphere of the venue directly affects the emotions of the participants, which is related to the effect of the meeting.

1. Monogram

Hanging the full name of the meeting in an eye-catching slogan above the rostrum is the monogram. The monogram can reflect the solemnity of the meeting and inspire participants to actively participate.

2. Emblem.

It is a graphic logo that can embody or symbolize the spirit of the meeting. It is usually hung in the upper and central position in front of the venue. The emblem can be one already determined by the organization, such as party emblem, national emblem, regiment emblem, police emblem, etc., or it can be collected from the public.

Others, lighting, should pay attention to the brightness of the light. Generally, the lights on the rostrum are brighter than the lights on the representative seats below the stage. Color, it should be noted that different colors will give different sensory stimulation to the participants, such as red. , pink, yellow, and orange are bright and bright, making people feel warm and brilliant, and are suitable for celebration meetings. Blue, green, and purple are solemn and elegant, making people feel serious and upright, suitable for general work meetings, flags, and important meetings should be inserted inside and outside the venue. Flags use slogans to set off the atmosphere. Simple and bright slogans can inspire the spirit of the participants and strengthen the theme of the meeting. Flowers, appropriate flowers can give people a fresh and lively feeling, which can not only embellish the atmosphere of the meeting, but also reduce the long-term fatigue of the participants. fatigue.