What conference services do general conference service companies include?

What are the contents of general conference services?

1. Venue layout:

Yang Mingxia's conference service team determines the nature of the venue layout according to different conference nature and the number of participants. The layout forms are: desk style, theater style, "U" shape, "T" shape and so on.

2. Tea arrangement:

The staff will prepare tea for the participants and check whether there are enough tea bags, kettles and boiling water on the workbench. After the guests are seated, pour them a cup of tea in time, commonly known as "welcome tea". Tea is usually added every 15-20 minutes.

3. Music arrangement:

The sound controller arrives at the sound room half an hour in advance to get ready and play the background music. Play music background if necessary according to the meeting progress and content.

4. Equipment management:

The staff will turn on the lighting equipment, air conditioner, stereo, microphone and camera in the relevant area half an hour before the meeting to ensure the normal use of the equipment.

5. Safety management:

Ensure the fire inspection of the meeting place, and check whether the safety exits are unobstructed, the safety evacuation signs and emergency lighting are in good condition before the meeting; Whether the fire control facilities, equipment and fire safety signs are in place and complete; Check whether all equipment uses electricity safely; Do a good job in registering the participants to avoid possible dangerous situations; And ensure that full-time security personnel follow up during the meeting.

6. Emergency management:

According to the nature of the meeting, in view of the unexpected situation during the meeting, formulate the emergency plan for the meeting. Ensure the smooth progress of the meeting without affecting the quality and effect of the meeting.

Debug related equipment, such as audio, projector, video and microphone, and ensure their normal use. Turn on the air conditioner in advance, adjust the room temperature and turn on the light according to the situation.

Prepare and place the articles needed for the meeting. Such as (conference table, conference chair, tea, refreshments, desk signs, etc. ).

9 Tea sets: Tea sets are clean and undamaged, and should be placed according to the number of people attending the meeting, and spare cups should be prepared: water sets are ready, and boiled water should be added; The tea is well prepared. Before the meeting, put the tea in the cup and put it away (requirements: the cup should be placed about 50 cm in the upper right corner of the guest, the handle of the cup is at an angle of about 45 degrees with the desktop, and the cups in the same row are in a straight line).

10 according to the specific requirements of the conference group, fruits, flowers, labels, stationery, etc. Should be placed in the designated position, the discharge should be uniform. (Except for special requirements, the desk sign should be placed in the middle of the table in front of the guests, and fruits, wet wipes and paper towels should be placed between two guests for their convenience; Flowers are placed in the middle of the podium, lecture box or conference table. The above preparations should be completed 30 minutes before the meeting.