Five sample templates of club activity planning documents

Writing a plan is to use existing knowledge to develop imagination and achieve the goal as quickly as possible within the reality of available resources. How to write a club activity planning letter? Below is the sample club activity planning letter template I brought to you, I hope it can help you!

Club activity planning letter template 1

1. Sponsoring unit

__ Provincial University Student Sports Association

2. Participating units

__ Provincial University Student Sports Association Martial Arts Each member unit of the branch; all martial arts schools in __ province.

3. Co-organizers

Sports departments of various universities, youth league committees, association federations, and sponsors

4. Time

20__ April 6, 2020 to June 20, 20__

5. Tour performance locations

Various universities and urban squares.

6. Media units

__ Provincial TV station; various media newspapers; school radio station; school newspaper.

7. General planning of the event

1. A meeting of the Wushu Festival Tour at 1:30 pm on October 28, 20__

2. Program preparation 20__ March 1-30, 20__

3. Program inspection April 1-6, 20__

4. Rehearsal April 7-13, 20__

5. Second meeting of Wushu Festival Tour on April 13, 20__

6. Tour performance from April 15, 20__ to June 10, 20__

7. Selection of outstanding martial arts athletes in the province June 11-15, 20__

8. Selection of advanced social groups in martial arts in the province June 11-15, 20__

9. Selection of provincial martial arts advanced social groups Advanced martial arts groups in colleges and universities June 11-15, 20__

10. Awards to outstanding athletes and advanced groups of this year January 17, 20__

8. Organizer matters

1. Promote the performance and plan specific work.

2. Provide venue and environmental conditions information to the organizing committee in advance.

3. Develop the unique martial arts culture of our school.

4. Cultural and sports activities other than martial arts programs will be scheduled accordingly.

5. Souvenirs of this tour.

6. Pick-up and drop-off service for participants outside the school.

7. Responsible for the organization and food of staff.

9. Matters concerning the participants

1. Adhere to the time.

2. Before April 10, 20__, provide performance music materials to the organizing committee and the organizer.

10. Requirements for participating in the program

1. The program must be active and healthy.

2. The program needs music.

3. Martial Arts: individual events, group performances, confrontation events, etc.

11. Program review team

Team leader: ___

Deputy team leader: ___

12. Goals

Give play to the leading role of martial arts in colleges and universities, actively promote the development of grassroots, and realize the one-stop trajectory of martial arts in primary and secondary schools, so as to better respond to the "Sunshine Sports" and better promote primary and secondary schools in __ Province Popularize martial arts and inherit and carry forward the traditional national culture.

13. Analysis of the effectiveness of business promotion

Martial arts has a profound mass foundation in society. Martial arts competitions and performances are suitable for all ages and are popular. This time The Wushu Festival is the first of its kind for colleges and universities in __ Province. We have held several benefit performances before, and the scenes were lively and very convenient for businesses to promote. For this event, we also invited relevant experts and full-time directors to carefully arrange and arrange the event, and presented it through TV stations, radio stations, and posters. , banners and other forms to expand publicity efforts so that the public can increase their goodwill and trust in sponsoring businesses. Increasing the atmosphere of promotional activities through live performances will help increase the volume of promotions, expand the influence of publicity, and allow the public to have a better understanding of your company and your company's products. This greatly increases your company's competitiveness in schools and society. Established corporate image.

It is hoped that all merchants will carry out publicity and promotion activities through this event. The Martial Arts Branch of the Provincial University Student Sports Association will advocate all universities and relevant social industries in the province to actively carry out publicity and promotion activities for merchants. On the one hand, Expand your influence among students and ensure adequate publicity; on the other hand, you can introduce the nature and goals of your company so that students can easily understand your company's business and preferential projects. We will also set up special cultural and sports performances to help your company promote your new business.

14. Funding sources

Support and sponsorship at all levels.

Community activity planning letter template 2

1. Preface to the planning letter

Who are today’s passionate, young and energetic people who are full of enthusiasm for large-scale activities such as sports games? Enthusiastic and actively participating college students!

Who is the main force driving the current consumption boom in China? College students have an indelible position in the Chinese consumer market!

Who is interested in advertising? Publicity pays special attention to college students who pursue novelty and purchase various products!

It can be seen that as a powerful consumer group, the importance of college students cannot be ignored. Therefore, if a company fully supports a certain activity of the university, it will definitely receive generous returns and greatly increase the company's visibility.

There is a great opportunity right in front of us, and that is the annual sports meeting of our School of Economics and Management. This sports meeting is a great opportunity for each sponsor to introduce themselves to Jing Vocational students, promote their products, and plan their image. This is because the majority of freshmen have adapted to university life and are gradually participating in campus activities, bringing new vitality to the campus. At the same time, because the school has just started, students of all ages have less homework and have more time to participate in organizing school activities. Moreover, the sports meeting is a rare and large-scale event for the whole school, and it will definitely attract the attention of all students of the school, and even other schools. Who could let him miss such a golden opportunity? Take action! If any manufacturer or merchant wants to take advantage of this opportunity to promote, please hurry up and participate in the sponsorship activities of our School of Economics and Management. We assure you that we will do our best to promote your products in our school. Let you get the best returns with the lowest investment.

2. Market analysis

1. Sports sponsorship is a form of corporate public relations sponsorship activities. It is a series of marketing carried out by enterprises by sponsoring a certain sports event or activity and surrounding the sponsored activities. Countless successful sports sponsorships tell us that good sports sponsorships can improve a company's brand awareness and image, gain widespread favor and attention from all walks of life, and create a favorable environment for the company's survival and development.

2. Compared with television and newspaper media, publicity in schools is cost-effective and can be achieved with the least amount of money.

3. School consumption is geographically concentrated and highly targeted, and product brands are easy to gain popular support. Among them, college students, as modern youth, like to pursue fresh, exciting and romantic products.

4. There are frequent personnel movements and close exchanges between universities. Our school has a great advantage, that is, it has three campuses, and each campus is adjacent to other major universities. Supporting one school is like supporting three schools, and it is like setting up three publicity points in Ningbo to promote other schools.

5. There are new students and graduates in universities every year. You can also have long-term cooperation with us, so that the popularity of your products will continue to deepen, and it will be spread to ten, ten to hundreds, hundreds to thousands, and thousands to thousands, which has extremely long-term significance.

6. Our School of Economics and Management has accumulated a lot of publicity experience in previous on-campus publicity work. We have built a strong publicity network in the school, which can achieve good publicity effects in a short time. And we have enough human resources to complete publicity activities for you! To achieve truly efficient and low-cost publicity

7. The school has a large number of employees, about 10,000 people. The potential market is huge and the consumption power is high. A small investment will definitely get a big return!

3. Activity introduction

1. Purpose of the activity: The sports meeting is an annual campus event to promote sports activities and strengthen physical fitness. It is held to improve students' physical fitness, improve personal physical fitness, and carry forward the spirit of pursuing higher, faster, and stronger.

2. Participants: All the school leaders, all teachers and students of the school participate.

3. Specific location: school sports ground.

4. Specific time: _month_day to _day, 20__.

4. Publicity Plan

Provide different publicity activities according to different sponsorship amounts.

1. Online publicity: Carry out vigorous publicity on the campus network, school news center network, school forum, social network, and various community networks, so that there are advertisements for the product on all campus networks.

2. Banners should be hung in the most eye-catching locations of the three campuses, "such as canteens, teaching buildings, and dormitory corridors", with promotional slogans clearly visible and lasting for a long time. Merchants can also design their own banners with their own characteristics.

3. Brochures can be designed by the merchants themselves to grandly launch their products. The Outreach Department organizes personnel to distribute the materials at different times and locations. Try our best to let every student in our school know about your products.

4. Poster promotion. Post large posters on various publicity boards throughout the school and student apartments, or on roads with large populations and large population movements inside and outside the school. Under the condition of ensuring the publicity of relevant activities, Can reflect the interests of sponsors. It is recommended that the company participate in the design of posters and flyers or produce them by itself in order to achieve a comprehensive publicity effect for the company

5. Publication Promotion The school has its own student publication, which has a great influence among students. Advertising may be placed in publications.

6. Publicity in foreign schools While publicizing in our school, we can also organize manpower and material resources to publicize to other schools, mainly to help distribute leaflets and put up promotional posters in other schools. It saves you the worry of investing and sponsoring one product in multiple schools. Save your money and really do it for you.

7. For product exhibitions and consultation point promotions, merchants will organize personnel to come to our school. The Youth League Branch of our college is responsible for cooperating with your work and helping organize and promote your products. It allows the company's products to be better and directly displayed, attracting people on campus to visit, and greatly improving the reputation of your products.

8. Prize promotion The sports meeting prizes can be sponsored by the company or can be printed with your company's pattern to make students understand your products

9. Product promotion The company's products can be used as designated supplies for the event. , sponsored products must meet on-site needs.

10. As the focus of the sports meeting, broadcasting is of great importance. It broadcasts the status of the sports meeting to every student at all times. Your company profile information can be broadcast on the school radio station's column, or directly broadcast to thank the company (hotel) for providing sponsorship for our event today, and broadcast it on a rolling basis.

11. The lottery will conduct a questionnaire survey about the product, and finally the winner will be selected from the respondents to reward some of your products. The purpose is to promote your product and make it accepted by the student public.

5. Budget

Make a corresponding budget based on the specific publicity plan required by the merchant.

6. Analysis of expected effects

Expand publicity efforts through radio stations, posters, banners, flyers, etc., so that the public can increase their goodwill and trust in your company. Or through on-site promotions Increase product awareness, which will help increase promotion volume, expand publicity influence, and let the public have a better understanding of your company and your company's products. This greatly increases your company's competitiveness in schools. , establish the corporate image. At the same time, our external relations department can mobilize personnel to help merchants issue discount cards, leaflets, coupons and promote sponsored products and brands. Sponsor this event to save money, trouble and worry, and seize the opportunity to win the college student market.

Sample template of club activity planning letter 3

Foreword:

In recent years, with the further expansion of enrollment in our school, more and more college students are on campus, and consumption The ability is getting stronger and stronger, and the resulting college economy has attracted the attention of many brand manufacturers and enterprises. However, among the many publicity manufacturers, there has never been a magazine or periodical brand promotion. To fill this gap, create a campus magazine The No. 1 consumer brand, our association sincerely invites your participation. Let you enjoy the fun of low investment, low risk and high returns.

Activity theme:

Brief

(1) Preliminary work:

Your newspaper provides "__Entertainment Weekly", "__ Weekly", "__ Metropolis Daily", one or more periodicals and newspapers, as well as your company's relevant promotional materials, the society is responsible for typesetting and printing leaflets.

The planting of flowers, small potted plants, etc. and the related arrangements for activities will be carried out in our club.

(2) During the event:

The periodicals, newspapers and leaflets provided by your company will be distributed by association staff at various dormitories and club recruitment booths during the military training period.

During the club recruitment period, our club will distribute flowers and small potted plants grown by the club for free, so that students on campus can have a green and good mood in the hot weather. During the military training for freshmen, our club will be there to distribute herbal tea to the freshmen for free, in order to achieve the effect of "sending snow in the fire".

Target audience:

Facing all students in the campus, mainly freshmen and some sophomores in the campus.

Budget details:

Small poster: 2 copies of specifications (1.5_1m)_25 yuan = 50 yuan

Large poster: 1 copy of specifications (2_2m) _120 yuan = 120 yuan

Banner (8 meters): 1_60 yuan = 60 yuan

Leaflet: specification (A4) 2000 sheets_0.1 yuan = 200 yuan ( The front is the promotion of your company, the back is the promotion of my association)

Balloons: 2 bags_10 yuan = 20 yuan

Transparent tape, double-sided tape: 4 rolls_4 yuan =16 yuan

Multi-color oil-based pens: 6 pieces_5 yuan=30 yuan

Plant seeds: 200_0.8 yuan (average price)=160 yuan

Herbal tea: 2 barrels_80 yuan = 160 yuan

Total: 816 yuan Feasibility analysis and prospects:

1. There has never been a similar magazine in the campus university town campus. Publicity, your company's publicity will establish a good brand image for campus students, especially freshmen, and pave the way for the best-selling journals and magazines.

2. The campus has 22 professional campuses located in the university town. There are about 2,700 freshmen. The probability of bringing a computer is about 1%, and the hard military training ends at around 5 o'clock every day, so Have a lot of spare time and curiosity about the outside world.

3. Our association only needs your company’s expired or soon-to-expiry magazines or "__ Metropolis Daily" for publicity. Therefore, cooperation with our association will save your company a lot of manpower and material resources for publicity. Financial resources, our society will serve you wholeheartedly based on the principles of integrity and efficiency.

4.__ Society is an academic society focusing on medicinal plant research. It aims at cultivating sentiments, broadening horizons, and scientific research and innovation. It is oriented towards discovering talents and serving the campus, and actively develops , Continuous innovation. To enjoy the fun of the green ocean, explore the mysteries of nature, attract and influence college students, and establish human, rational and transcendent behaviors. This club has won many awards since its establishment. For example, it won first place in the fifth planning competition held by the Federation of Social Clubs and was named one of the three outstanding clubs on campus in 20__. Cooperating with our association is your only wise choice.

5. "__Entertainment Weekly" is a double-newspaper. It is China's first weekly newspaper based on the weekend edition model of European and American countries. It is a domestic entertainment news weekly and has a unique market advantage. "__ Weekly" is published every Friday, divided into three categories: news, finance, and life. It is aimed at elite readers and intellectuals, and is just in line with the market needs of campus students who are highly business-minded.

Club activity planning letter template 4

1. Activity theme: "Colorful Clubs, Unlimited Wonders" - and Club Welcome Party

2. Activity Slogan : Wonderful life, you and I are trying our best to present it!

3. Sponsor: __ Federation of University Societies.

4. Organizer: __ University Tai Chi Association.

5. Co-organizers: Taekwondo Association, Yoga Association, Roller Skating Association, Skateboarding Association, Table Tennis Association, Billiards Association, Sports Association and Bigfoot Tribe, etc.

6. Activities targeted at: __ various university societies.

7. Event time: 18:00-20:30, December 15, 20__ (tentative)

8. Event location: Baihui Hall Activity Room.

9. Purpose of the event: Welcome new students to join and celebrate New Year’s Day.

10. Significance of the activity:

1. Enhance friendship, solidarity and mutual assistance among fraternal associations;

2. Increase understanding among members of the association and cultivate friendship Relationship;

3. Show the rich and colorful extracurricular life of the new generation of college students;

4. Show the charm of various societies and attract more members to join;

5 , Enhance the influence of various societies and enable students to have further knowledge and understanding of the societies.

11. Event Arrangement

1. Preparation period: (October 21, 20__ - November 10, 20__) Overall planning of the event and assessment of feasibility , make specific arrangements for the event date, event format, personnel arrangements, etc., and conduct preliminary publicity for this event.

Promotional items: 1 banner - Specifications: 1.5m wide_15m long Hanging location: Between the street lights outside the canteen (responsible departments: Propaganda Department, Information Department)

(Content : I wish the Chengdu University of Traditional Chinese Medicine Club a "Colorful Club, Unlimited Brilliance" - and a complete success of the club's welcome party)

2 exhibition boards and 2 inkjet paintings are placed in the canteen (responsible department: Propaganda Department) 12 posters - posted in front of 1-10 student apartments and cafeterias and on the academic bulletin board (responsible departments: Propaganda Department, Information Department)

Submit 1 copy of the broadcast script to the radio station, including event information and sponsorship Commercial information (responsible department: Propaganda Department)

Publicity on the school website "Xinglin Youth" (responsible department: Propaganda Department, Office)

2. Audition: (11, 20__ November 28th - November 29th, 20__) Closed audition, numbered in order of arrival

Location: Between the North and South Laboratory Buildings

Process: Report - Numbering - Performance

Items required: pen, paper, audio equipment, computer

Responsible departments: Office, Publicity Department, Information Department, Training Department

Expected results: Able to select 12-14 programs from the crowd, with diversified forms, novel content, and healthy and uplifting themes.

3. First rehearsal: (December 5, 20__ - December 6, 20__) Location: Rehearsal room on the second floor of Baihui Hall

Four hosts will be selected by the office , two men and women each and determine the order of the programs. One guest host will inform the order of the selected programs and practice the entire party process. Responsible departments: office, publicity department, training department

4. Final rehearsal: (December 12, 20__ - December 13, 20__) Location: Baihuitang Student Activity Center

Person in charge: Office, Propaganda Department, Training Department

Expected results: The program was skillful and exquisite, and the connection was appropriate, so that the party could be carried out smoothly

and achieve the expected results

5. Formal party: (December 15, 20__)

Location: Baihuitang Student Activity Center (application venue for the activity department)

Related matters: A service desk is set up at the gate on the second floor of Baihuitang for sponsor product display and promotion (persons in charge of the activity department and sponsors )

Set up the venue, prepare related equipment and items (office, training department)

Prepare and prepare the music and related multimedia materials needed for the party, scene layout and projection (Publicity Department) , Ministry of Information)

Description:

1. The number of performances is about 13-15, including dance, singing, martial arts (traditional martial arts, taekwondo, nunchaku, etc.) , musicals, makeup shows, dramas, magic, group and single instrumental performances, etc.

2. Programs are selected and submitted by student associations or other departments, and are determined after review.

3. Invite leaders and guests to interact with the audience between performances. (You can intersperse games and distribute gifts)

4. The host will introduce and thank the sponsors at the beginning of the program and after the party.

20:20- The performance ended at 20:25, and the program commended and thanked everyone.

20:25-20:30 Leaders, guests and cast and crew take photos. 20:30 Leaders exit, audience exits, and actors exit.

Club activity planning letter template 5

In order to enrich students’ campus life, meet students’ multicultural needs, while promoting students’ all-round development, fully tap students’ potential and improve students’ information literacy and cultivate high-quality talents in information technology.

Our school plans to establish an information technology club. Through information technology club activities, we will fully demonstrate the talents of students and provide students with a stage to display their skills, so as to fully mobilize students' enthusiasm and creativity in learning, and strive to become all-round development of primary and secondary school students in the new era. .

1. Purpose of the activity

1. To improve the information technology literacy and computer production level of our school students by organizing information technology club activities.

2. Cultivate students' observation, memory, imagination and creativity, cultivate students' beautiful sentiments and cultivate their perfect personality.

3. Improve students’ information literacy, improve students’ hands-on and creative abilities, and improve students’ ability to use information technology to carry out comprehensive learning.

4. Provide students with a platform to develop themselves, show themselves and show their talents.

5. Through the development of information technology club activities, it will play a role in promoting the development of information technology education in our school.

2. Learning content and group quotas

Based on the teaching staff of our school, the learning groups will be combined, and the group members will form echelons from lower grades to senior grades.

1. Painting and animation group: learning software, drawing, photoshop, firework, flash (4 people per level, 20 people in grades 3-7)

2 , Electronic newspapers and periodicals group: learning software WORD, Powerpoint (4 people for each level, 20 people for grades 3-7)

3. Web page production, blog English creation: learning software, frontpage,_ . (4 people per level, 20 people in grades 3-7)

4. Robot group: electronic building blocks, robot football (4 people in each level, 20 people in grades 3-7) 20 people)

5. Each grade is a learning group with a group leader responsible for the coordination and attendance of the group's learning activities.

3. Personnel Selection

1. Promote the campaign, recruit students, and focus on voluntary participation.

2. Distribute application forms for information technology club activities.

3. Notify the applicants to conduct inspections or tests to select outstanding members (for the electronic newspaper group, web page production group and robot group), and the painting and animation group will in principle select members from the art and painting group.

4. Determine the students, hold a group meeting, and elect the team leader

4. Activity time schedule

1. The activity time is from Tuesday to Friday in the afternoon After class 2 until 5:15.

2. Tuesday is: Electronic newspapers and periodicals group.

3. Wednesday is: painting and animation group.

4. Thursday is: Robot Group.

5. Web page production and blog English creation group.

5. Activity Location

Information Technology Classroom

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