How to take meeting minutes? What are the techniques and etiquette?

1. Routine preparation

First of all, as a stenographer, you must have a high sense of responsibility and a serious work attitude in your work.

Second, you must continue to strengthen your studies, strive to improve your Chinese and foreign language levels, and enhance your writing skills so that you can better transform spoken language into written language.

Third, "Raise an army for a thousand days, use it for a while", "Fist never leaves your hand, tune never leave your mouth". Exercise speed regularly and strive for excellence.

Fourth, combined with the needs of the business, it is necessary to make some professional codes and establish a personal vocabulary library for use at work to improve the speed and accuracy of recording. The short codes and personal lexicon created should be easy to remember and type, and should not overlap with existing words.

2. Preparation before the meeting

Before the meeting, the stenographer must clarify the specific requirements of the person in charge for stenography; he must carefully collect and read relevant documents for the meeting, and learn how to communicate Be familiar with professional terminology and make temporary abbreviations in advance; carefully check whether the speed recording equipment is in normal working condition, whether the battery is sufficient, and whether the signal line and power line interface are valid. If necessary, inspect the stenography site in advance, determine the stenography location, or install stenography equipment in advance.

Second, the arrangement of the speed recording seats. The location of the stenography seats should be arranged according to the specific requirements of the meeting, the person in charge, and the stenography work. The seat should be chosen in a brightly lit place where the speaker can be clearly heard. For lectures and press conferences, it is best to sit in front of the right side of the rostrum. This will make it easier to see the speaker's expression and gestures, and even when the voice is weak, you can quickly record the speech by looking at the mouth shape, and at the same time You can also grasp the dynamics of the entire venue. If it is a symposium, you should generally sit next to the host or convener, because the host is familiar with the people participating in the meeting, and the stenographer can ask the speaker's name and unit at any time.

The tables and chairs at the stenography table should be stable and of suitable height to ensure that the stenographer can work for a long time without being too tired.

Third, the format of meeting minutes. No matter what kind of meeting minutes you make, if there is a standardized format, follow the standards. If there is not, you should write down the basic format of the meeting minutes before the meeting: such as meeting name, meeting time, meeting location, host, attendees, shorthand Teacher’s name, etc. If something cannot be determined before the meeting, leave this item blank temporarily and complete it after the meeting.