English interview - applying for secretary

Secretary application is different from other professions. The secretarial profession requires you to have professional skills, be flexible and generous in dealing with people, and yet be dignified and polite. If you make a good impression on the other person and demonstrate your talents appropriately when you meet them for the first time, you will be more likely to succeed.

basic expressions Basic sentence expressions

1) is he available now?

Does he have time now?

2) i started the job as a junior secretary.

When I first started this job, I was a junior secretary.

3) then what`s the reason that promoted you to leave southeast company?

Then what`s the reason that promoted you to leave southeast company?

4) your company is the leading dealer in the import and export of cosmetics.

Your company is the leading dealer in the import and export of cosmetics.

5) They`d also say i am a cheerful person to work with i don`t bring my problems to work.

They`d also say i am a cheerful person to work with i don`t bring my problems to work.

They`d also say i am a cheerful person to work with me? I never bring my troubles to work.

6) i thrive on challenge and work well in high-stress environments.

I can cope with challenges and work well in high-stress environments.

7) what specific duties would i perform if i am hired?

If I am hired, what are my specific duties?

8) our company is an international trade-oriented company.

Our company is an international trade-oriented company.

9) i really need more information about the job before we start to discuss salary.

Before we start to discuss salary, I really need more information about this job.

10) maybe you could tell me what is budgeted for the position.

Or you can tell me what the budgeted compensation for this position is.

　conversations conversation

　(a=applicant i=interviewer)

　dialogue 1

　r: good morning, madam. can i help you?

a: good morning. i am sunfang. yesterday mr. smith told me to come for a job interview this morning. is he available now?

r: yes, he is waiting for you in room 123.

a: thank you very much.

(sunfang is knocking at the door.)

a: may i come in?

i: come in, please.

a: good morning, mr. smith. i am sunfang coming for an interview.

i: nice to see you. take a seat, please.

a: thank you.

i: we have been looking over your application. i see you have got several years experience in secretarial work . what kind of work did you do in your previous job?

　a: i mainly did typing, filing, answering telephone calls and such routine work in the beginning. i started the job as a junior secretary, but within the year i was promoted to senior secretary of southeast company. i drafted business correspondence for the general manager.

i: then what`s the reason that promoted you to leave southeast company?

< p>　a: last month the company moved to guangzhou for further development. i was reluctant to relocate because i love nanjing so much.

i: tell me what you know about our company.

< p>　a: your company is the leading dealer in the import and export of cosmetics. also, you have a reputation for being a good company to work for and you are in last year`s top 500 employers list.

< p> i: tell

me three positive qualities your coworkers would use to describe you and your work style.

　a: first they`d say i am very punctual. they`d also say i am a cheerful person to work with i don `t bring my problems to work. i try to have a positive attitude about work. and thirdly, they`d say i am flexible i accept change easily.

i: tell me something about your education.< /p>

a: i graduated from yangzhou junior college. now i am attending evening classes in nanjing radio & tv university three times a week. my major is international trade. i have already passed over half of the compulsory courses and five optional courses, and expect to receive a b.a. degree next year.

i: i see you are an ambitious young lady. i wish you can make greater progress in the future.

r :Good morning, madam, do you need my help?

a: Good morning, my name is Sun Fang. Yesterday, Mr. Smith informed me that he would come for an interview this morning. Is he available now?

r: Yes, he is waiting for you in room 123.

a: Thank you very much.

(Sun Fang knocks on the door.)

a: Can I come in?

i: Please come in.

a: Good morning, Mr. Smith. I'm Sun Fang, here for an interview.

i: Nice to meet you. Please take a seat.

a: Thank you.

i: We have read your application form carefully. I know that you have several years of secretarial work experience. What exactly did you do in your previous job?

a: At first it was mainly daily tasks such as typing, filing documents, and returning phone calls. I was a junior secretary when I started working, but within a year I was promoted to senior secretary by Southeast Company. I draft business letters for the general manager.

i: So what prompted you to leave Southeast Company?

a: Last month, the company moved to Guangzhou for development. I like Nanjing very much and don’t want to resettle again.

i: Can you tell us what you know about our company?

a: Your company is the main distributor in the import and export of cosmetics, and your company has a good reputation. It's worth working for and your company is on the Top 500 list of companies to work for.

i: Tell us three positive things your colleagues say about you as a person and the way you work.

a: First of all, they will say that I am a very punctual person. They also say it's a pleasure working with me? I never bring personal troubles to work. I try to come to work with a positive attitude. Third, I am very flexible - I accept change easily.

i: Tell me about the education you received.

a: I graduated from Yangzhou Vocational College and am now attending night school at Nanjing Radio and Television University three times a week. My major is international trade. I have passed half of the required courses and 5 elective courses, and I am expected to receive my Bachelor of Arts degree next year.

i: I can see that you are very ambitious, and I wish you greater progress in the future.

Dialogue 2

i: tell me about yourself and your past experience.

a: i have worked as an executive secretary for 5 years, first for trading companies, and now i am working for a trust company. i interact well with peers, clients, administrators and bosses. i thrive on challenge and work well in high-stress environments.

i: how are your typing and shorthand skills?

a: i can type 100 chinese words a minute and take dictation in english at 150 words a minute.

i: can you operate computers skillfully?

a: yes, i can. i have received some special training in computers. besides i am good at operating common office machines, such as fax machines and duplicating machines.

i: sometimes we are very busy and need to work overtime. how do you feel about that?

a: that`s all right. but could you tell me how often and how many hours i should work overtime?

i: it just depends. if we have important visiting delegations, you have to stay with us. it`s not unusual.

a: mr. smith, i`d like to ask you a question.

i: ok, please.

a: what specific duties would i perform if i am hired?

i: nothing different from a secretary` s common responsibilities. However, you know, our company is an international trade-oriented company, can you handle english papers and write english correspondence?

　a: yes. i specialized in english secretary studies at college and that `s one of the main parts of my present job.

i: what are your salary expectations?

a: i really need more information about the job before we start to discuss salary. maybe you could tell me what is budgeted for the position.

i: the starting monthly salary would be ￥2,000, with rises after the half year according to your competence.

a: i think it`s acceptable and i really like the job. and when can i know the decision?

i: we`ll inform you of our final decision by early july. do you have any other questions?

a: no. thank you for the time.

i: Tell us about yourself and your past experiences.

a: I have been an executive secretary for five years, first for a trading company and now for a trust company. I get along very well with my coworkers, clients, administrators, and bosses. I can handle challenges and work well in high-stress environments.

i: How are your typing and shorthand skills?

a: I can type 100 Chinese characters per minute and English shorthand can reach 150 per minute.

i: Are you proficient in operating a computer?

a: No problem, I have received special training in computers, and I can also proficiently operate general office equipment, such as fax machines and photocopiers.

i: Sometimes we are very busy and need to work overtime, what do you think?

a: It’s okay, can you tell me the frequency and length of overtime?

i: It depends on the situation. If we have an important visiting delegation, it is normal for you to stay with us.

a: Mr. Smith, I want to ask you a question.

i: Okay, please ask.

a: If I am hired, what are my specific responsibilities?

i: It is no different from an ordinary secretary, but our company is oriented to international trade. Can you handle English? Documents and writing letters in English?

a: Yes, I took an English secretarial course in college, and this is also one of the main parts of my current job.

i: What salary do you expect?

a: Before discussing salary, I need to know more about this job, or you can tell me what the budgeted compensation for this position is.

i: The starting salary is XX yuan per month, and your salary will be increased after six months based on your performance.

a: I think it’s acceptable. I really like this job. When will I know the results?

i: We will notify you of our final decision in early July. Do you have any other questions?

a: No, thank you for your precious time.

Available secretary who can be contacted Secretary's promotion Promotion junior Senior senior draft Drafting

Reluctant Reluctant dealer Import Import

p>

export punctual punctual ambitious ambitious

shorthand shorthand dictation dictation oriented duplicating machine copy machine budget budget competition ability

The main job of secretary The duties involved are typing, shorthand, and proficiency in office equipment, so you must correctly master the English expressions of various office equipment. Mainly include: printer, duplicating machine, fax machine, computer, typewriter, and epidiascope. Secretarial work is complicated and trivial, so you must do things in an orderly and efficient manner. During the interview, you must emphasize that you are patient, careful, and flexible. To be a secretary, you must have a clear mind and diligent hands and feet; you must have precise ideas and smart methods; you must have a broad mind and be sincere when seeking employment; you must be fair in doing things and be careful in your words and deeds; your image must be new and nearly perfect.

1) is he available now? Is he available now?

free

at liberty

2) your company`s the leading dealer in the import and export of cosmetics.

chemical products

electronic products

costume jewelry

Your company is in the import and export of cosmetics. The export trade industry is the main distributor.

Chemical products

Electronic products

Artificial jewelry

3) i have worked as an executive secretary for 5 years.

p>

　a secretary to the manager

　a senior secretary

　a private secretary

　I have been an executive secretary for five years.

Manager’s Secretary

Senior Secretary

Private Secretary

4) what specific duties would i perform if i am hired?

would i be responsible for

would i be assigned

If I were hired, what would be my specific responsibilities?

5) maybe you could tell me what is budgeted for the position.

prearranged

allocated

Maybe you can tell me what is budgeted for the position.