Discussing file management

If the ears and eyes are wide, the sky and the earth will be narrow; if the affairs are short, the sun and the moon will be long. A gentleman just sticks to one idea until the end. Naturally, he will face small things as if he were facing a big enemy, and sit in a secret room as if he were sitting on a thoroughfare.

To be observant is not to be wise. To be able to observe but not to be aware is called intelligence. To be victorious is not to be brave. To be able to win but not to be victorious is called courage. The world is like a chess game, and the master is the one who has no clue; life is like a clay pot, and the vacuum is broken.

Losing blood in the cup is a joke for the orangutan's addiction to alcohol; having a nest on the screen is a pity for the swallow's secret nest. A prostitute who turns good in her later years will be fine by fireworks for half her life; a chaste woman who grows old and loses her virginity will be miserable all her life.

When I think of non-non-identities, the sky is blank with white clouds; from the clear to the non-existent, the bright moon in the stage is blurred. If the common people are willing to cultivate virtue and give favors, they will become ministers without a position; if the officials are greedy for power and market favor, they will become noble beggars.

Let’s talk about file management in power plants. Those placed on one's desk or in the cabinet can only be called ledgers; those that are collected and kept according to the prescribed period are the real archives. Archives are mainly divided into the following categories: technical archives, official document archives, financial archives, personnel archives, etc. Many factory management organizations have comprehensive archives rooms, and some old factories only have technical archives rooms or document rooms, and other archives are kept separately.

Generally, financial files (accounting files) are made, trimmed and bound by the financial staff themselves. Money is not a trivial matter, there are financial discipline requirements, and a special anti-theft window must be set up. Even the comprehensive archives room is managed relatively independently. Financial vouchers, there are various inspections, regular audits, tax audits, and even employee reports, which need to be constantly reviewed.

Personnel files are generally relatively independent. There are requirements from superiors, and this is probably brought over from the Revolutionary War years. Sometimes it is even related to one's life destiny, such as the so-called file age, which should be unique to our country. I think it is not in line with Marxism for personnel work to rely too much on files and too much on drawing lines. However, things in China are very complicated. Sometimes this is a restriction on the power of top leaders, which should be very necessary. . The human resources department can be said to be the department with the most lack of supervision. Every year, cadres are asked to submit files, but those things are actually in their hands. What do you think this is? In peacetime, the organizational line has a strong decisive role. When the personnel department is supervised, the party style and clean government will naturally be improved by half.

The same goes for official documents and files, but the office seems to be lazy. If possible, this aspect of work can be pushed to the archives office. I haven’t seen anyone emphasizing the sanctity of their own archives. Some documents from other departments, such as contracts from the planning department, must also be filed. Generally, they are handed over to the archives room in accordance with regulations, and then they are done. This may also be a manifestation of path dependence. The archives will be classified according to party and mass categories, administrative categories, business categories, etc., and there will also be detailed rules. However, these detailed rules are often far behind the changes in actual work.

A large number of production personnel are mainly exposed to technical work. During infrastructure construction, it is relatively standardized, because the owner unit and each participating unit must establish an archive room. All information and documents are transferred and distributed through the archives room, which is equivalent to the archives also serving as an office. No mess at all.

After the power plant was put into operation, it became less formal. External technical data come in many forms, some are from meetings, some are for learning and training, some are brought by manufacturers, and some are directly contacted by the production department. Internal technical data are even more uneven, limited by the factory's production management level. There is a contradiction here, that is, the people in the archives do not understand the technical process, and they feel that others have not handed it over every day; and the people in production do not understand what needs to be handed in, and in what form, and feel that it is better to keep it in their own hands. Rest assured in the drawer. Therefore, the utilization of archives in various factories is basically very poor. The archives room is like a slot machine. If you eat something, you will sometimes not be able to spit it out. If there is an emergency, such as a big incident on site or a lawsuit, go to the archives room to find it. I've been looking for it, but I still can't find it, or I can only find part of it. Of course, the development and utilization value of a factory’s archives is indeed limited. Unless you are a landmark factory like Yangshupu, if you come back after a hundred years, it will be a treasure.

At the end of the last century, my old factory had a real-time electronic drawing system. After all changes or temporary changes were approved, the drawings and corresponding technical files were corrected in real time. Two young women were hired to specialize in It's not very efficient, but it still makes some sense.

Now, how can the drawings of various factories be updated in real time? I haven’t seen it before, and the leaders have long since lost interest in it.

The system has stipulated what needs to be archived, what are the requirements for archiving and organization, and how long the storage period is. However, just like the current misuse of the concept of confidentiality, file management is sometimes a bit abusive, especially when deadlines are not paid attention to. Nothing is too much, so it is still necessary to strictly follow the system and constantly improve the system. This is the most ideal management state.

In general, the archiving of written paper files is unsatisfactory, but the archiving of photos and images is much worse. In fact, the development of electronic archives should be stepped up, and archives should be networked across the country. However, this kind of work has no obvious and visible benefits and cannot be promoted. Even if a high-ranking official temporarily promotes it, it cannot be sustained, which means that it is not promoted.

Those who are indifferent will be despised by those who are showy; those who are disciplined will be tabooed by those who are unbridled. A gentleman must change his behavior here, and he must not show his sharp edge too much.

But watching the flowers bloom and fall, I don’t say anything about people’s right and wrong. If you have nothing to do, you will be rich; if you go to bed early, you will be rich. Once the stinginess disappears, the white clouds can also be used as gifts to guests; the dregs are gone, and the bright moon will shine on people.

The cranes guard the fish, and the apes harvest the fruits. Hunger generates yang fire to refine the spirit, while fullness damages the spirit and energy. Turning over and over is like the palm of a hand, death and life are like lightness.

Like a gentleman, if you have a way, you can go into a dark room and not deceive; if you are the same as others, you have no trace, and you have a clear meaning to respond to the times. There is no honor or disgrace in the secluded forest, and there is no heat or pain on the road of morality.

END