How to make computers become productive forces

First, a deeper proposition than tools: energy+application+cross-border = greater achievements.

Today we are going to talk about a tool closely related to our work: PC. Personal computers have developed rapidly in our generation. I believe everyone is familiar with them, and experts can make a detour. Today's technical problems are relatively basic, but we try to reveal a deeper proposition through a series of basic technical problems: energy+application+cross-border = greater achievements.

Let's go back to the topic of turning computers into productivity tools. First, let's look at the hardware system.

Second, what hardware configuration is needed?

When many companies equip their employees with computers or notebooks, what they often consider most is the cost and what kind of computer to use for what kind of work. When purchasing, they usually choose the most economical configuration with just good performance. As we all know, the result of this is that the chain will always fall off at a critical moment, which is called Murphy's law.

I think many people lost important documents because of the system crash, just like when I wrote my graduation thesis in senior three. When writing the last paragraph, the computer broke down and disk C was destroyed. Sadly, my paper is on the desk. Tens of thousands of papers have to be typed word by word from the beginning, which is sour and refreshing.

I admire the rules made by IBM most. There used to be a classmate who worked as an outsourcing service at IBM. He said that two things in IBM's Employee Handbook were extremely impressive. One is that everyone is only allowed to take taxis on business trips, and the other is that when configuring computers for each employee, they will choose machines with better performance at that time. The two codes * * * have the same purpose of security and efficiency, and also show that IBM cherishes employees' time.

Therefore, when we configure our own hardware, we should try to choose a configuration with better performance according to our own conditions, because you will use it to complete future tasks, not previous tasks. The biggest advantage of this is to reduce the waiting time. Even the computer will take 2-3 minutes to boot. I'm afraid that the idea you just thought of will be completely forgotten during the boot process.

The first thing about the monitor is comfort, because you have to stare at it for a long time. Try to protect your eyes from the beginning. Many people can't associate eye drops with buying a comfortable screen. We should alleviate this problem from the source.

As for keyboards and mice, we should pursue cheap "weapons" like professional video game players. They are good tools to defend time and mood. So in general, I suggest bringing my own keyboard and mouse to work.

Third, the operating system

After talking about hardware, let's talk about the operating system. First of all, I'm not a fruit fan, and I don't really have any strong love for the Apple system. In terms of work efficiency, the biggest advantage of Apple system is stability, which has been a closed-loop ecology for a long time. For writers, Apple is also a good choice. After all, it is like an automatic car in a car.

And I am also a restless person. Since WIN98, I have almost tested DOS, WIN98, WIN2000, VISTA, XP, WIN7, WIN8, WIN 10, various server versions and LINUX systems. I don't want to comment on the quality of every system. At present, I find WIN7 is the most suitable choice, which coincides with a theory I came up with myself.

When I took over a computer, I thought 360 had a very good tool, which was to reinstall the system (if you want to use it, you can use Baidu yourself, but we just need to work out the map and go by ourselves). Remember to back up after reinstallation, and then start to install a series of software, which software can bring basic productivity, we will talk about it later, and finish the system security first.

Fourth, computer security strategy

On the one hand, it is anti-hacking. Many antivirus software provide these functions for free. It is said that hackers like three things best, one is to get your computing power, the other is to get your private content, and the third is pure destruction. Now the computing power of computers is not what it used to be, and it can be obtained at a very low price. As early as the CIH era, hackers had a profound reflection on pure impulsive behavior, and this kind of behavior that harms others and does not benefit themselves has long been abandoned by hackers.

Therefore, in today's anti-hacker, the key is to protect our privacy. For example, in the era of big data, as long as two or three big platforms are integrated and exchange data, we are all transparent. Your phone address, ID card, things you often buy, your family and friends, in the Internet age, we all think we are still wearing the most gorgeous clothes, just like the emperor in the emperor's new clothes. By the way, don't do bad things, you will be arrested if you reach out, just because there is no need to arrest you.

The second aspect is to protect your own data and documents. This makes more sense. Generally speaking, there are several cases of data loss. One is to delete by mistake. Second, the system crashed. Third, the master file is lost, but the backup is not updated.

To avoid this situation, we must first learn to set the automatic saving function of various software. For example, WORD can be set to save every few minutes. The domestic office software WPS also provides a cloud hosting function for a document. After editing and saving the local document, it will be automatically synchronized to the cloud hosting.

Then pay attention to the encryption of confidential documents. Once, a colleague leaked the company's salary file. Although he didn't mean it, he was seriously dealt with by the company.

The third is to be careful before handling important documents. I learned a lesson from my own experience. More than ten years ago, I was in charge of processing original photo documents in a small studio. There were more than 100 photos of a group of customers. I was very fresh, so I tried the function of merging hard disk partitions. As a result, both partitions were lost. 100 customers and photographers worked hard for several weeks. The boss said he wanted to slap me. Finally, a software called District Doctor saved me and got the photos back in time. I'm afraid to think about it.

Verb (abbreviation for verb) productivity tool

The above four points are actually about the basic environment of a productivity tool computer, and then some performance software that can really be produced should be installed. For all tools to work, there is a more important factor, our goal, that is, the task we want to complete.

1, brain map software. I would like to thank Tony Buzan, the predecessor of Britain, who invented the brain map and devoted half his life to popularizing this theory and tool. Here, please allow me to make an advertisement for him. The brain map software developed by his company is really easy to use, Mindjet series. Now there are many brain map softwares available for you to use on the Internet, and there are also some free online softwares. I still put forward my views here. Any tool, just like martial arts moves, has a matching "mind method". Mastering the principle of tools will make you get twice the result with half the effort. Before using brain mapping software, my habit was to draw on a piece of white paper with a pencil. The function of brain map software is more the result of recording and sorting out thinking.

2, OFFICE software, the first WPS, Office series is too bloated, if you don't use Microsoft's surface, the software licensing fee is too high. Of course, we do not encourage piracy. If you need to use table tools at work, please use Baidu's various batch operation commands more, which will save you a lot of time.

3, time management software, leaving time for yourself can improve production efficiency, which is a * * * knowledge, especially the tomato time management method has been deeply rooted in people's hearts in recent years. Online search is also a lot of charged and free software, just pick one you like. If you really don't want to spend time searching, then I recommend a time management software for your own use: tomato box, which should be found immediately.

4. Browser. This is a top priority. Because most of our information acquisition and a lot of time consumption are put on the browser. I want to make three points about browsers. One is the setting of search engine. At present, Baidu's search accuracy is relatively accurate in the China market, and browsers are mostly bound to other search engines by various rogue software plug-ins. The second is to make good use of the browser's online favorites function to classify useful and commonly used links. Some browsers can also save passwords, so that we can avoid spending a lot of login time when surfing the Internet. It is also suggested that you can log in with QQ authorization, so that you can log in to most platforms as long as you open QQ, saving time. Third, set the filtering function of the advertisement pop-up. The advertisement is not bad. Internet advertising enriches the content of the website and provides us with the opportunity to use Internet services for free. However, too many advertising pop-ups will interrupt our working ideas. In order to improve our productivity, the core is to let time be used to accomplish our goals.

As for the browser, there is another trick: store the key information sources of our industry in a favorite and visit these websites regularly, so that you can quickly understand what is happening in the industry, instead of watching the news all the time and accidentally falling into the trap of gossip.

Six, desktop management and working folder arrangement

The computer desktop is a vivid metaphor. Usually, we can know how efficiently a person uses a computer by looking at his desktop. Imagine how painful it would be to find a full screen of documents. Therefore, we must clean our desktop first. We usually think that very important files will be placed on the desktop, but in fact they are rarely used. You can do an experiment, put the files on the desktop in a folder, and take them out and put them on the desktop when necessary. After a week, you will find that the documents you really need can often be counted clearly with ten fingers.

More importantly, create a working folder. The usual practice is to create a working folder in a large space disk that is not a system disk. This folder can be divided into several subfolders, such as customer information, common company information, reference data, tasks assigned by leaders, core tasks, work plans, etc. So that you can get used to organizing information by working folders, and it will be in good order soon.

Seven. abstract

In Liu's famous novel Three-body, the life-and-death game between the earth people and the three-body people is described with a grand cosmic scene. Anyone who has read the novel may find it hard to forget the first shock brought by this grand imagination. Indeed, the mission of contemporary mankind may be to expand the frontier of knowledge for future generations. Now that we have set our sights on the boundless outer space, someone must be prepared for it. In case there are countless advanced intelligent life, in the future, the whole mankind will participate in the competition on the scale of the universe. Then, even if all we do is help one person to improve the efficiency of time use, we also increase the output of the whole human time. Isn't this a happy thing?

I firmly believe that someone smarter and more caring than me must have found a better method and published it. All I have to do is find these successful methods, or show you a tool map. You are also welcome to join our queue and find better tools for more people. If you are solving a problem, but don't find a good tool, congratulations, you may soon become a hero to expand the frontier of human cognition.