Four elements of work reports to help you get promoted and get a salary increase

Let’s look at two cases first:

Xiao Wang and Xiao Zhao entered the same company after graduating from university. They did similar work and had similar work abilities, but in the weekly department At regular meetings, Xiao Zhao’s work reports always satisfied the leaders, while most of Xiao Wang’s reports made the leaders confused. Three years later, Xiao Zhao was promoted, but Xiao Wang was still in his original position.

Lao Zhang has been working hard for twenty years and is already a middle-level cadre of the company. However, every time he reports to the leader, he has a headache because the leader interrupts him more than once: What do you want to say? ? Let’s get to the point!

The above two cases are very common in the workplace. Work report is a technical task. If you give it well, it can help you get promoted and get a salary increase. If you don't give it well, your boss will think you are incompetent.

We must not only achieve a work performance of 9 or 10 points, but also have a level of 9 or 10 points, otherwise we will suffer too much.

To do a good job reporting, you must understand four elements, namely the reporter, the reporting object, the reporting purpose, and the reporting structure.

1. Reporter:

The reporter is ourselves. We are divided into three categories according to the level: basic level, middle level, and senior level. You can roughly judge your level by referring to the following report. Key points:

Grassroots reporting work: Please remember three words - post more.

Show off your credit and hard work, speak with facts, data, and charts. The content of the report is mainly the work that has been completed, the next work plan, etc. In short, let your boss see your hard work.

Middle-level reporting work: dig deep.

In addition to showing facts and data, the middle level is more important to dig deeper, such as summarizing the completed work, refining experience, analyzing the reasons for the unfinished work, and implementing plans to propose Ideas for solving problems, as well as the resources and support needed from leaders. In short, let others see that you are not only capable, but also think far enough.

High-level reporting: look beyond the horizon.

When arranging work, senior management should have a far-sighted and strategic perspective. The content of the report is usually the development prospects of the industry, the company's strategic planning, publicity and implementation of corporate culture, etc. The purpose is to stimulate team morale and indicate the direction of efforts.

Of course, as reporters, our levels are not static. We may be middle-level in regional companies, but become grass-roots in group companies. At this time, we need to switch roles and reposition ourselves.

At the same time, it can also be concluded that if you want to be promoted, you must demand yourself according to the abilities of the target position. Otherwise, if your vision, structure, and thinking remain unchanged, you may have to stay in the original position.

2. Reporting objects:

Reporting objects can be divided into two categories: internal objects and external objects. No matter who you report to, you should clearly understand what the other person’s focus is, and then report in a targeted manner, so that what you say is what the other person wants to hear.

Internal objects:

The first type, superior. Reporting to superiors is the most common. What are the concerns of superior leaders? Generally speaking, superiors often value your ideas for discovering and solving problems, your next work goals and measures, and the highlights of your work that can be promoted.

The second type is the same level. When reporting on work involving peers or colleagues, you must clearly tell them what specific work requires their cooperation, rather than just saying in general "I hope other departments will provide support."

The third type is subordinate. When assigning work to subordinates, you need to tell them the work tasks and work standards, so that the subordinates clearly know what needs to be done and to what extent.

External objects:

For example, if you introduce your solutions and products to customers, what are their concerns? First, benefits: what problems your product can help them solve and what value it brings; second, cost: how much money and time they need to invest. When reporting to clients, be sure to make these two points clear.

There is also an external target, which is industry experts (such as third-party auditors) or leaders of government departments. Their focus is often on: your unit’s achievements, innovations, legal compliance, etc. .

3. Purpose of the report:

That is, what reaction do you want the other party to have after listening to your report. There are usually three purposes of reporting:

First, understanding. I hope the other party knows what work you have done, usually by reporting on the completion of the work, or on the work plan. This kind of work report is most common in daily meetings.

Second, feedback. You hope that the other party will give you recognition, suggestions, or judgments. For example, if you submit a work plan, please ask your superiors to review it.

Third, take action. I hope that after listening to your work report, the other party will take some actions, such as asking your superiors to provide resource support, or asking your peers to cooperate in the work, and hoping that your subordinates will implement actions, etc.

Before each report, think clearly about your purpose. Do you want the other party to understand, give feedback, or take action?

4. Report structure:

The structure of a work report includes three parts: the beginning, the middle, and the end.

At the beginning, two points need to be explained:

The first is the theme and conclusion of the report. Put the conclusion first. State your point of view, the purpose of the work report, and the reaction you hope the other party will give you at the very beginning. Avoid talking for a long time and the other party will not know what you want to say. For example:

Today I will report on the progress of the new project and the problems encountered. My general view is that this project needs more personnel support from the headquarters and a group of experienced technicians will be sent there.

I think the company’s focus this year is to improve user satisfaction, and I will talk about this today.

I will report my design plan. I hope all colleagues will give me some feedback after listening to it. Thank you.

The second is the outline and duration of the report, such as:

My report covers three aspects: project progress, existing problems, and suggested countermeasures. It will take about 20 minutes.

Once you talk about these two points at the beginning, the other party will clearly know what you want to talk about and how long you will talk for, which greatly improves communication efficiency.

The middle

The middle will be discussed in sequence according to the report outline at the beginning. There are two techniques:

First, it is best to talk about three points in the outline, and at most no Over four o'clock. Because if you talk too much, others won’t be able to remember it, and if you talk too little, you will appear to be incompetent. If there are many key points, it is recommended to classify and group them.

Second, after each point, a transitional language must be spoken. For example: The above is the first point - project progress, and the second point - existing problems will be introduced below. Speaking transitional words in this way will allow the audience to follow your train of thought at all times.

At the end, there are usually two points to say at the end of a work report:

First, summary. Review and organize the main points of the report and reemphasize your conclusions.

Second, appeal. What kind of reaction do you hope the other party will give, for example: (reporting upward) I hope leaders can provide valuable suggestions and opinions; (reporting downward) I hope everyone will implement their respective responsibilities according to the division of labor.

The above are the four elements of work reporting: reporter, reporting object, reporting purpose, and reporting structure.

The last sentence summarizes that before each report, you must think clearly: who will report to you, who will report to whom, what is the purpose of the report, and what reporting structure will be used.

Be able to do it, and also be able to speak it. I wish you good work and good speech!