Pure dry goods

Peter drucker said: "We met because if we want to finish a specific job, we need to combine the knowledge and experience of several people with the lack of knowledge and experience of one person." Baidu Encyclopedia's explanation of the word "meeting": In order to convene a personal discussion, many people gather in a certain place to discuss. In today's society, the division of labor between people and enterprises is becoming more and more detailed and clear. Therefore, meetings and communication are often needed within and between enterprises.

But will there really be a meeting? A good meeting needs the following five points.

One: the meeting should be notified in advance and the meeting topics and materials should be distributed in advance.

Before the meeting begins, the organizer will distribute it to the participants in advance according to the specific matters, topics to be discussed and materials to be used. Let the participants be familiar with the meeting materials before the meeting and have time to think about the contents and topics of the meeting. Our company is now working on a project, and the conference organizer will notify all relevant personnel who need to attend the conference by email three days in advance. And attach the documents to be discussed at the meeting. At the meeting, you can directly discuss various issues, thus greatly reducing the meeting time.

Two: Participants should be punctual.

It is necessary to have a meeting on time. In previous meetings, some people often spend a long time, making other participants wait, which affects the mood of other meeting personnel (the premise of communication needs to be in a good mood). Moreover, the time of the meeting needs to be controlled accurately and arrive on time. Our company has a project and often has meetings with other companies. Every time you notify the meeting time, you will be late 1~2 hours. It has completely hit everyone's enthusiasm for attending the meeting, and everyone will have great doubts about the company's ability to cooperate.

Three: notify each participant, and those who do not participate in the meeting will not be notified.

We only need to inform those who must attend the meeting about the topics discussed, and we will not inform those employees who can attend or don't need to attend at all. A meeting with too many people, first, the meeting cost is too high. Second, there are too many people to make a decision easily. Third, irrelevant participants will complain, which will affect the meeting effect.

Four: the mastery of time

For the meeting, you need to determine a start and end time (excluding sudden emergency meetings). During the discussion, the moderator needs to specify the discussion time of each item according to the agenda of the meeting. Due to time constraints, this requires everyone's speeches to be dry goods, aiming at the topics of the meeting. Chatting at the meeting, the topic deviation is not easy to happen.

Verb (abbreviation of verb) meeting minutes

The contents of the meeting and the topics discussed must form a meeting minutes to facilitate the implementation after the meeting. The minutes of the meeting must clearly record the meeting place, participants, the resolutions of those meetings, the conclusions of each topic, who is responsible in the end and when it will be completed. In order to facilitate the follow-up after the meeting, in the past, when we had a meeting, we generally didn't take minutes, although in the days after the meeting, we were still impressed by the matters discussed at the meeting. But after a long time, I will still forget some of them. When the leader asked, he found that the problem had been forgotten. Therefore, a good meeting needs good meeting minutes as well as good meeting execution and feedback.

In the matter of meeting, just do the above five points.