Event reception work arrangement plan Reception work plan (4 articles)

Part 1: Leaders’ Reception Plan In order to arrange the work and life of leaders during their inspection in Shantou and ensure their safety and health, the following reception plan is specially formulated:

1. Reception Time

XX, XX, 20XX - XX, XX

2. Reception location

Pick-up location:

Hotel where you will stay :

Inspection location:

3. Inspection team members Regional general manager:

Office director:

Accompanying personnel:

4. Person in charge of reception

General person in charge:

(To be determined) Specific implementation personnel:

(To be determined)

5. Preparation for the reception

1. Arrange meals and accommodation, book hotel rooms in advance

2. Develop relevant inspection routes and itineraries

3. Make arrangements for the greeting vehicles and drive there to greet them

4. Arrange the reception banquet and pay attention to the eating habits of the inspection team

5. The store has arranged the greeting matters and put up a welcome sign at the door:

Warmly welcome the leaders to visit our company to guide the work

6. Arrangements for greeting and escorting the inspection team

(1) Noon on the first day of the month:

, Hekai company commercial vehicle departed from the company and arrived to greet the inspection team.

(2) During the leadership inspection period, please refer to the schedule for the arrangements of the person in charge and accompanying persons.

(3) The welcome and farewell work shall be coordinated and arranged by .

7. Division of responsibilities and arrangements

: Responsible for the implementation and arrangement of flowers (2 pots), fruit plates (2 plates), mineral water (1 per person) in the conference room and reception room bottle), tea (put 1 cup per person), and serve the venue.

Responsible for taking photos.

3. Logistics is responsible for implementing the following tasks:

(1) Responsible for the maintenance of corridors, toilets, stores and exterior lights. During inspection, all store lights are turned on.

(2) Keep the store area clean and tidy, with no sanitary dead corners and no odor in the bathroom.

(3) Place flowers and welcome slogans in front of the door, and prepare them before:

(4) Responsible for arranging and implementing the welcome arrangements at each welcome checkpoint.

(2) Take the lead in supervising and inspecting the implementation of store environmental sanitation and office order. Offices, corridors, halls and bathrooms should be thoroughly cleaned and items placed neatly.

(3) Each department shall prepare relevant materials and place them according to unified standards.

(4) During the inspection, all branch staff must wear uniform work clothes and badges.

8. Relevant Requirements

1. All departments must attach great importance to the inspection of this regional inspection team, and earnestly do a good job in ensuring various services to ensure that there are no mistakes.

2. Strict standards and careful implementation. Specification requirements must be further refined, relevant information must be complete, and details must be innovative. Accompanying personnel must provide thoughtful and meticulous services. When answering questions raised by the inspection team, they must consider the problem from an overall perspective, be rigorous and easy-going, and be able to explain the problem without being verbose.

3. All departments should coordinate well and do their respective work according to the plan requirements. At the same time, they should do a good job in docking and make up for each other's omissions.

4. In terms of vehicle maintenance, responsible for dispatching vehicles and ensuring services. Arrangements will be made subject to availability during inspection: Commercial Vehicle Department.

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9. The entire schedule of this inspection team 10. Details and rates

1. Hotel:

(1) Emgrand

(2) Sheraton

(3) Junhua

(4) Golden Bay

2. Catering:

(1) Seafood City

Telephone:

Address:

(2) Restaurant

Telephone:

Address:

(3) Restaurant

Telephone:

Address:

(4) Restaurant

Telephone:

Address:

(5) Restaurant

Telephone:

Address:

Part 2: Reception plan for inspection by superior leaders

On February 1st, the Comprehensive Planning Department will inspect the comprehensive construction of our factory. In order to fully prepare for the inspection, the following reception is specially formulated plan.

1. Time and place

(1) Time: the evening of January 31st and the afternoon of February 1st

(2) Location: agencies and grassroots departments Unit

2. Agenda

(1) XXX Road Welcome Inspection Team When the inspection team inspects XXX, the staff of the Welcome Inspection Office will be responsible for explaining the general situation of XXX. (Commentator:)

(2) View the XXX promotional display board. (Explanator:)

(3) Visit XX infrastructure. (Instructor XXX welcomes XX at the hand washing station in the foyer) Route Staff Medical Room (Hygienist XX) --- Recreation Hall (Menying XX) Watch a four-person band performance --- Staff Study Room (Menying XXX) Watch calligraphy and painting talents Display --- Staff Activity Room (XXX at the door) --- Employee Service Department (XXX at the door) --- Staff Dormitory (all doors must be opened during the inspection).

(4) Convene the "XXX" work report meeting

(1) Location XXX conference room

(2) XXX participants XXX leadership team

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(3) Agenda XXX leader presided over the meeting

①Introduction of guests of the inspection team

②Introduction of XXX leader present at the meeting

③Inspection team leader Speech

④Watch XXXXX's "XXXX" report feature film (XXX is responsible for screening)

⑤XXX's main leaders report on "XXX" work.

⑥ Check internal industry information in the information room on the second floor.

(5) Check internal industry information. (Each corresponding department determines a person to explain the information)

3. XXX organizational structure

Team leader: XXX

Deputy team leader: XXX XXX

The leading group consists of four working groups

(1) Inspection Accompanying Working Group

Team leader XXX

Members XXX/XXX/XXX

1. Field Team

Member XXX/XXX/XXX

Main Responsibilities

1) Mainly responsible for inspecting the team’s information Liaison work.

2) The staff of Section XX will introduce and report on the situation of XXX and accompany the inspection. Office staff are responsible for taking photos and videos.

2. Internal Industry Group

Members XXX/XXX/XXX/XXX

Main Responsibilities

Responsible for the interpretation of industry information in the data room . (Information clerks from each department are required to be familiar with internal industry information and interpret the information carefully and carefully)

3. Safety and security team members XXX/XXX/XXX

Responsibilities: Responsible for inspections The team clears the way for the convoy, ensures road safety and smoothness, and inspects the team’s safety warnings and vehicle parking work.

Responsible for guiding the inspection team's vehicles and ensuring safety and smoothness of inspections along the route.

(Emergency detour route to XXX: XX Road---XX Bridge---XX Road---Transit Line---XXXX Return Detour to the Western Transit Line.)

(2) XXX, leader of the etiquette guidance working group and XXX, deputy leader

1. Driveway etiquette Or wear uniforms and work badges)

3. Arrange parking arrangements in the courtyard and arrange for XXX personnel to command the inspection team’s vehicles to guide the parking work in the courtyard of the XXX agency (instructor XXX)

4. Talent show XXXX writing , a four-piece band.

(3) Conference reception group leader XXX

Members XXX/XXX/XXX/XXX/XXX Main responsibilities:

1. Conference room seats, tables Information gathering and venue service work such as placing signboards, appropriate seasonal fruits, cigarettes, lighters, paper towels, wet towels, ashtrays, mineral water, tea, photography, and videography in conference rooms and reception rooms.

2. Do a good job in guiding and receiving XXX's participation in the inspection team.

3. Do a good job in receiving the inspection team’s drivers and passengers. (Reception staff XXXX)

(4) Logistics support team leader XXXX

Member XXX

Responsibilities: Inspecting the accommodation arrangements for the team members and the arrangements for the reporting meeting Preparing the venue and making reception manuals; emergency power generation and communications work and other tasks assigned by leaders.

1. Check the vehicle arrangements for the event

The reception vehicle is XXXXXX

The logistics support vehicle is Shaanxi XXXXXX

2. Confirm your stay at the hotel, Dining places, dining menus, cigarettes, alcohol.

Place toiletry bags, fruits, cigarettes, pumpkin seeds, service guides (including welcome words) in the hotel room to provide check-in guidance and meal reminder services.

Accommodation Arrangement Table

Part 3: Reception Plan for Important Leaders

International Hotel “Provincial Civilized City Evaluation Group” Reception Plan (Draft)

A group of 12 people from the Civilization Office of the Propaganda Department and experts and leaders from construction, industry and commerce arrived at around 5:30 pm on August 30, 2015, and left the store at 3:40 pm on September 1. The arrangements are as follows:

1. Dining:

8.30 dinner (main table: Lily Hall 1 and 3 tables, staff: multi-function hall)

8.31 breakfast ( Buffet: leaders in Sakura Pavilion, staff in Wanfu Pavilion)

8.31 Lunch (buffet, location: Wanfu Pavilion)

8.31 dinner (same as 8.30 dinner)

9.1 breakfast (same as 8.31 breakfast)

9.1 lunch (same as 8.30 dinner)

Description: There are 18 people at the main table of Lily Hall, 4 waiters are arranged, place cards and flowers are prepared;

There are 3 sub-tables, 10 people, each with 2 waiters;

You also need to prepare: welcome slogan, flower bonsai in front of the stage, and vertical microphone. Chen Xiaoyan is responsible for the above, and all relevant departments will cooperate.

2. Accommodation

a. 2 deluxe suites (A501, B501)

b. 3 standard suites (B418, B518, B521)

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c. 10 single rooms (B403, B412, B416, B417, B419, B423, B503, B512, B519, B523) d. Standard rooms (A505, A506, A507, A508, A509, A510, A515 , A416, A419, A420, A421) 11 rooms

e. County leaders’ lunch break rooms: 15 rooms on August 31, 15 rooms on September 1st

Note: 7:15 every morning Wake up at 2:40 in the lunch break room of county leaders on September 1st;

Fruits, snacks, Nestle bagged coffee, and flowers are prepared in the room. Miao Yan and Wu Ying are specifically responsible for the above, and all relevant departments will cooperate.

3. Meeting

Yangtze River Hall: Reporting meeting (about 1 hour), starting at 8:30 on August 31st. Arrange for about 80 people in a back-to-back format, prepare seat cards, Tea, towels, stereo, microphone.

5F VIP Room: Provincial Inspection Team Studio

6F Conference Room: Staff and Driver Lounge

2F Conference Room: Creation Office Archives

Rose Hall: Reception Room for Letters and Visits

Wu Ying and Shen Songhua are specifically responsible for the above, and all relevant departments will cooperate.

4. Backup activities

KTV: Furong Hall, Lily Hall, preparation: tea, fruits, snacks, flowers. Shen Songhua is in charge, and all relevant departments are cooperating.

Swimming pool: Qiu Hongfei is in charge.

Chess and card rooms: Arrange four chess and card rooms and prepare: fruits, tea, and snacks. Wu Ying is in charge, and all relevant departments are cooperating.

Foot massage: Chang Honglin is in charge.

Late night snack: The Chinese kitchen is responsible for the arrangements, He Zhigang is in charge, and Tang Rong cooperates.

1. List of leadership groups for this event

Team leader: Zhang Xiaohua (General Manager)

Deputy team leaders: Shen Aiming (Vice President), He Zhigang (Deputy General Manager, Executive Chef)

Members: Zhang Xiaoqin (Marketing Department Manager)

Miao Yan (Front Office Manager)

Wu Ying (Guest Room Manager)

Chen Xiaoyan (Catering Department Manager)

Tang Rong (Chef)

Zhu Jianhong (Quality Training Department Manager)

Shen Songhua (Security Department, Recreation Department Manager)

Wei Zhujun (Finance Department Manager)

Chen Shanwei (Engineering Department Manager)

Ni Beilei (Procurement and Supply Department Manager)

Qiu Hongfei (Natural Pool Manager)

Chang Honglin (Sauna Department Manager)

Ding Yunyun (Administrative Office Manager)

2. Vehicles Parking and safety

1. Responsible department: Security Department

2. Person in charge: Shen Songhua

3. Security:

4. Requirements: a. From August 29th to 30th, pay attention to the management of vehicles in front of the door to ensure the orderly discharge of vehicles led by the provincial evaluation team from the afternoon of August 30th to the afternoon of September 1st;

b. Cooperate with the county public security department in safety and security work.

3. Welcome and Check-in

1. Responsible Department: Front Office, Administrative Office

2. Responsible Person: Miao Yan, Ding Yunyun

3. Doormen (two persons):

4. Hostesses (eight persons):

5. Requirements: a. The doormen must wear white gloves ;

Welcome (Welcome to **International Hotel);

Ensure that guests get off the bus safely and place their luggage in the luggage cart and deliver it to the room in a timely manner.

b. The etiquette lady has a smile on her face, gives a welcome message (welcome), and the content of the ribbon is: "＊＊Welcome" c. The front desk staff prepares the room card in advance and puts it in the bag. d. The switchboard staff is responsible for the wake-up call service;

e. The business center cooperates with the leaders of the Creation Office to prepare seat cards for daily dining and the seat cards for the Yangtze River Hall at 8.30 am on August 31.

4. Room Arrangement

1. Responsible Department: Housekeeping Department

2. Responsible Person: Wu Ying

3. Waiter:

4. Requirements: a. Cooperate with the engineering department to ensure that all facilities and equipment for this reception are in good condition;

b. Check whether all supplies are complete;

c. After the guest enters the store, arrange a special person at the 4F and 5F elevator entrance to be responsible for introducing the guest into the room;

d. Cooperate with the procurement and supply department to ensure that the fruits in the room are in place;

e. Do a good job of killing mosquitoes and flies in the room and in the corridors in advance;

f. Ventilate all the rooms used for this reception in advance to ensure that there is no odor in the room;

g. Cooperate with the procurement and supply department to replenish snacks for all rooms in a timely manner.

5. Meeting Room Arrangement

1. Responsible Department: Housekeeping Department, Recreation Department

2. Responsible Person: Wu Ying, Shen Songhua

3. Attendant in the conference room on the second floor:

Attendant in the Yangtze River Hall on the fourth floor:

Attendant in the VIP hall on the fifth floor:

Attendant in the conference room on the sixth floor:

Attendant of the Rose Hall on the second floor:

4. Requirements: a. Cooperate with the engineering department to ensure that all conference room facilities and equipment for this reception are in good condition;

b. Remove the chairs around the conference room on the second floor, place tables on three sides of the conference room, cover them with blue tablecloths, and place 5 chairs on the free side;

c. Do a good job in cleaning each conference room;

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d. According to the reception plan, appoint people and posts.

6. Catering arrangements

1. Responsible departments: Catering Department, Chinese Kitchen

2. Responsible persons: Chen Xiaoyan, He Zhigang

3. Waiter:

4. Requirements: a. Cooperate with the engineering department to ensure that the reception restaurant facilities and equipment are in good condition;

b. Check whether all tableware is complete;

c. Check the hygienic condition of the restaurant (especially do a good job of killing flies);

d. Timely communicate with the marketing department about the implementation of other supplies in the restaurant. (Flowers, speakers, microphones, seat cards, etc.) e. According to the reception plan, implement the service personnel in the restaurant every day to ensure that people and positions are fixed.

7. Inspection and Supervision

1. Responsible Department: Quality Training Department

2. Responsible Person: Zhu Jianhong

3. Requirements: Before the start of all reception activities, check the implementation of each department according to the requirements of the reception plan, and communicate and implement it with the marketing department in a timely manner.

8. Reception arrangements

1. Responsible department: Marketing Department

2. Responsible persons: Zhang Xiaoqin, Liu Xiaodong

3. Requirements : Check the implementation status of each department, communicate with each functional department in a timely manner and report to the leadership group.

9. Settlement

1. Responsible department: Finance Department

2. Responsible person: Wei Zhujun

3. Requirements: a . Each checkout point at the front desk must memorize the number of guests, their names, identities, time in the store, activity process, etc. b. Respond enthusiastically, politely, accurately and effectively to questions raised by distinguished guests. c. Organize VIP bills every day, and prepare all bills 1 hour before the guests leave the hotel for later use.

10. Several points of explanation

1. Managers at all levels shall check the completion of the preparation work of subordinates step by step and implement them step by step.

2. Convene department meetings, formulate department reception plans, and assign responsibilities to individuals.

3. All front-line staff should memorize "what you should know and what you should do" and be careful to use Mandarin.

Chapter 4: Reception Work Plan

Welcome superiors to inspect the reception plan

Provincial Highway Bureau’s XX Good Road Cup and “70 Days of Decisive Battle” Comprehensive Supermarket Control Work The inspection and assessment will enter Baoji on December 27. In order to prepare for the inspection, the following reception plan is proposed:

1. Provincial Bureau inspection team members:

Team leader: XXXXXX

Drivers: 3 people

Contact person: XXXXXX

2. Baoji Bureau inspection accompanying personnel: XXXXXX

Driver: XXX

3. Inspection arrangements:

On December 27, the trunk line maintenance and road political inspection team entered Baoji from Xianyang on Provincial Highway 209 and stayed at Fufeng Guest House;

On the 28th, the trunk road maintenance team took National Highway 310 and Provincial Highway 212 to Qianyang and then returned to Baoji. In the afternoon, take Provincial Highway 212 to Fengxian and National Highway 316 to the junction of Gansu and return, and check into Fengcheng Building in Fengxian County;

The Road Political Super Team inspected Fufeng, Longxian Dongheqiao Toll Station, Longxian Road Administration on the 28th The brigade will arrange lunch in Long County. In the afternoon, they will inspect the county road administration brigade, bureau offices, and Taipingzhuang toll station via Provincial Highway 212, and stay at Fengcheng Building in Feng County in the evening;

The rural road inspection team will be led by Yang Ling on the 28th Enter Baoji, arrange lunch in Qishan, inspect Qishan rural roads in the afternoon, and stay in Baoji in the evening;

In the morning of the 29th, the trunk road inspection team will take National Highway 310 to Chaiguanling, local roads, and take Jiangmei Road to Mei County, lunch will be arranged Mei County Guest House;

Rural Highways Rural roads in Chencang District were inspected on the morning of the 29th, and lunch was arranged in Mei County. On the afternoon of the 29th, the three teams and the accompanying inspection personnel held a reporting meeting in the conference room of the Meixian Section. After the meeting, the inspection returned to Xi'an. If each inspection team has meals and accommodation in the inspected unit, the inspected unit shall be responsible, and the office shall be responsible for coordination. A report meeting will be held in Mei County, and the Mei County Section will be responsible for the venue.

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On December 28, the main line maintenance team and accompanying inspection personnel had lunch at Baoji Yihe Hotel, and dinner at Fengcheng Building in Feng County (Fengxian Section is responsible for the guarantee);

29 Lunch for the three inspection teams and accompanying inspection personnel are all arranged at the Meijia Hotel in Mei County, and meals must be seated (the Mei County Section is responsible for this, and the bureau office is responsible for coordination).

5. Accommodation Arrangements in Baoji

1. The Rural Highway Inspection Team of the Provincial Bureau stayed in Baoji on the evening of the 28th, and the specific accommodation arrangements were at the Yihe Hotel. On the afternoon of December 27, we coordinated with Jardine Hotel to determine relevant reception matters.

2. Members of the inspection team should place fruits, cigarettes and welcome words before checking into the room.

3. Before 18:00 on December 28, contact Jardine Hotel to set up the room reminder bell, meal wake-up service, etc. for the inspection team.

6. Reception and support personnel: XXXXXX 7. Agency inspection and meeting arrangements:

1. For the agency inspection on the afternoon of the 28th, the inspection team members will be arranged to go to the small conference room on the ninth floor of the agency. Then they will be sent to the corresponding department for examination.

2. The Mei County Section will be responsible for the lunch report and briefing meeting in Mei County on the 29th. The briefing meeting will be held in the meeting room of Meijia Hotel in Mei County. There must be a banner in the meeting room, which reads "Provincial Highway Bureau 09 The New Year's Good Road Cup and the "70 Days of Decisive Battle" Comprehensive Supermarket Control Work Baoji Reporting Meeting" will be specifically coordinated by the office. 30 copies of each report material will be printed and bagged, and the office will be responsible for placing them at the venue before 12:00 am on the 29th. Road Politics Super Multimedia Report The Road Politics Section arranged for personnel to go to the conference room of Meijia Hotel on the morning of the 29th to prepare for the pilot broadcast.

3. The Mei County Section is responsible for the preparation of the report meeting. The meeting room will be placed with seat tickets and appropriate amounts of seasonal fruits, cigarettes, lighters, paper towels, and mineral water. Place it in place before 12:00 am on December 29th.

4. All inspection departments in the internal industry must be prepared for inspections, maintain good hygiene in the inspection area, create a good inspection environment, and place inspection preparation materials neatly and orderly. According to the inspection team It needs to be available for inspection at any time.

8. Division of specific matters:

1. During the inspection of the bureau, Director Gong Linghua of the Logistics Service Center is specifically responsible for the public health of the bureau. (It is expected to be inspected before and after lunch on the 28th)

2. Zhang Yongtao is specifically responsible for the writing, bagging and placement of the report materials brought to the provincial bureau inspection team.

3. Zhang Yongtao from the office is specifically responsible for the fruit placement, seat sign placement, venue guidance, venue services, etc. in the small conference rooms of the bureau, leadership offices and departments, with assistance from Han Hongmei.

4. Arrangements for meals and accommodation at Yihe Hotel, production of table labels and seat labels, production of room welcome seats, related humanized services, check-in and seating guidance, placement of fruits and cigarettes (lighters) in the room, etc., by Zhao Minhong Specifically responsible, Ru? Assist.

5. The vehicle command and parking logistics service center of the bureau is responsible for the specific arrangements.

6. The inspection team will open access roads to pass through all toll stations and over-limit detection stations along the line, and the Road Administration Department and Toll Collection Department will be responsible for the arrangements.

7. The bureau office is specifically responsible for vehicle dispatching and ride arrangements during the inspection period.

8. The office will be responsible for taking photos during meetings and inspections.

9. At 10 a.m. on December 27, the accompanying inspection personnel boarded a bus at the entrance of the bureau and went to the junction of Xianyang and Baoji on Provincial Highway 209 to meet the provincial bureau inspection team members. Lunch for the inspection personnel will be arranged at the Fufeng County Guest House on the 27th.

9. Travel arrangements: 10. Several requirements:

1. Personnel involved in the reception, inspection and logistics support must clearly understand their responsibilities and perform their duties conscientiously.

2. Organize carefully, pay attention to standards, communicate in a timely manner, and coordinate well. It is necessary to establish an awareness of the overall situation and implement it strictly in accordance with the time limit requirements and division of labor arranged for the inspection.

3. During the acceptance period, the dining environment must be quiet, clean and hygienic. (Drink Xifeng fifteen years, Baoji beer, red cat). On the afternoon of December 27, the lunch menu for the trunk line maintenance team and the accompanying inspection personnel to be held at the Jardine Hotel on the 28th, and the menu for the dinner for the rural highway team and the accompanying inspection personnel to be held at the Jardine Hotel were planned on the afternoon of December 27th.

4. Reception and inspection personnel must ensure smooth communication 24 hours a day, all mobile phones are activated, and it is strictly forbidden to cause mistakes by accident