How to write a college food festival planning letter?

Let’s take a look at an example:\x0d\\x0d\Sun Yat-sen University Food Festival Plan\x0d\Host: Sun Yat-sen University Youth League Committee\x0d\Host: Guanghua School of Stomatology\x0d\ 1. Introduction to the Competition \x0d\ \x0d\ The Sun Yat-sen University Food Festival is our school's annual traditional scientific, cultural, academic and artistic event, and is also one of the most distinctive activities on the North Campus of Sun Yat-sen University. The school attaches full importance to this cultural festival, and every step has been carefully organized and planned. \x0d\Chinese cuisine has a long history. The eight major cuisines of Shandong, Guangdong, Sichuan, Fujian, Jiangsu, Zhejiang, Hunan and Anhui are even more dazzling. Students from all over the world gather here, and the local food culture is even more colorful. The annual food festival not only allows "folk chefs" to show off their skills, but also allows us to taste delicious food from various places, learn about local food culture, promote cultural exchanges, cultivate students' hands-on skills, inspire students' innovative spirit, and embody the spirit of CUHK features, showing the charisma of CUHK people. \x0d\ \x0d\2. Activity theme and organization method\x0d\ \x0d\1. , Theme: Harmonious Food and Healthy Life\x0d\2 , Food Festival mascot: Healthy Teeth Elf\x0d\3 , Organization method: \ x0d\This event is divided into two parts: the finals and the photography competition. It is organized by Guanghua School of Stomatology. Students from all departments and departments on the North Campus can freely combine to participate. \x0d\We will register on-site and then use lottery and other methods to select 60 teams to enter the finals based on the actual situation. \x0d\ There is no limit to the number of places in the photography competition. The works must be food-themed or capture the wonderful moments at the competition site. The first, second and third prizes will be awarded after the game. \x0d\Time: Saturday, October 29, 2005\x0d\Place: Campus Road in front of Yishanmen, North Campus of Sun Yat-sen University\x0d\Registration: Form - Group registration (no more than 8 people per team)\x0d\Requirements- -Each participating team must have its own team name and dish name. Except for stoves, cooking ingredients and other utensils must be prepared by the participating team. \x0d\ \x0d\ 3. Activity process \x0d\ \x0d\? The first phase of publicity (September 30) \x0d\ Expand banners, posters, flyers (with a free ticket included), network, broadcast, etc. Various forms of publicity offensive\x0d\? The second phase of publicity (October 8th)\x0d\banners, posters, flyers, and attached registration forms\x0d\? On-site registration (October 12th and 13th at 11:10-13 noon) 12:45, 5:00-6:00 pm) \x0d\? Recruiting hosts (October 15, 7:30 pm in New Taipei 804). ***Two\x0d\? Send invitations to invite guests (October 15th)\x0d\Including guests from four campuses and external schools\x0d\? Determine the list of participating teams, host and on-site staff (October 17th Day) \x0d\? In the preparation stage (October 17th-23rd), the equipment (stoves, etc.) and items required for the day of the event must be prepared, and someone should use DV to shoot the event scene on the 24th. \x0d\? The event officially started at 9:00 on October 29th\x0d\10. Photo collection\x0d\ Students participating in the photography competition will submit their works to New Taipei University from 9:30 to 11:00 on the evening of November 2 804\x0d\11. Post-publicity (November 4)\x0d\Exhibition board to announce the results, event photos and photography competition winning entries\x0d\? Publish event review articles and photos in "Bud" and online\x0d\? In one , Ershan plays the DV of the Food Festival\x0d\ \x0d\ 4. Specific arrangements for the day's activities\x0d\ \x0d\? 7:00 The staff set up tables and chairs, gas stoves, fire extinguishers and other equipment. \x0d\? 9：00 The participating teams set up their equipment and get ready. \x0d\? 9:30 At the opening ceremony of the food festival, school leaders are invited to come to the scene to host speeches and arrange performances (such as hip-hop dance). \x0d\? 9:30-1:00 Participants have independent production time, and students can buy their food.

(Participating teams can make their own in their dormitories or other places before the start of the competition, and then put them on display for sale when the competition starts.) During the competition, participating teams can go to the host to take the microphone to promote their team. \x0d\? 10：30 The judges begin to taste the food at each stall. The participating teams can introduce their dishes and characteristics to the judges (the scoring criteria include color, aroma and taste, so the participating works will have more advantages if they have characteristics) . \x0d\? 13:30 Begin to count the votes of participating teams and register (meal tickets are divided into purchased tickets and free tickets)\x0d\? Summarize the day's activities and award awards\x0d\? 13:30 Announce the end of this food festival\x0d \? 20: 00~20: 30 The person in charge of the competition who did not win the prize will bring his student ID to Beijing 804 to collect the commission\x0d\? 20: 30~21: 00 The person in charge of the winning team will bring his student ID to Beijing 804 Receive their certificates and bonuses. " 3 Golden Chefs. \x0d\ \x0d\? The first, second and third prizes will be judged based on the score (total score 100 points) and the sum of the number of tickets received by the participating teams \x0d\ (judge average score/highest average score) *40%+ (number of tickets/highest number of tickets) *60%\x0d\The Best Popularity Award is based on the number of tickets\x0d\The Golden Chef is based on the judges' score\x0d\ \x0d\? The photography competition will award one first prize and one second prize. 2 prizes and 3 third prizes\x0d\\x0d\ 6. Funding budget\x0d\ \x0d\? The cost of copying the first phase of flyers is 0.08*1500=120 yuan\x0d\? The cost of copying of the second phase of flyers is 0.08*2000= 160 yuan\x0d\? Purchase certificate 20 yuan\x0d\? Process table, registration form copy fee 0.08*150=12 yuan\x0d\? Gas fee 15*20=300 yuan\x0d\? Color printing poster, mascot fee 30 *2=60 yuan\x0d\? The cost of color printing mascot flyers is 3*20=60 yuan\x0d\? The cost of scanning mascot flyers is 4 yuan\x0d\? The cost of small gifts for mid-term activities is 70 yuan\x0d\? For mid-term activities The cost of fruit is 25 yuan\x0d\? The cost of copying the food festival plan score sheet is 0.08*100=8 yuan\x0d\? The cost of one banner of 3m*8m is 200 yuan\x0d\? The cost of one banner of 1.5m*10m is 120 yuan\ x0d\? One banner of 1.5m*15m costs 180 yuan\x0d\? One banner of 0.75m*10m costs 60 yuan\x0d\? The total cost of prizes for participating teams is 50*3+20*6+10*14= 410 yuan \x0d\? CD and stereo fee 600 yuan\x0d\? Small seal fee 15 yuan\x0d\? Photo fee 30 yuan\x0d\? Tin grass and venue decoration fee 130 yuan\x0d\? Venue rental 1,000 yuan\x0d\ 22. The cost of purchasing a gas stove ignition button is 3*20= 60 yuan\x0d\23. The cost of photocopying food coupons is 130 yuan\x0d\24. The cost of drinking water for staff is 30 yuan\x0d\25. The video and disc burning fee is 80 yuan\ x0d\? Judges’ gift 5*20 = 100 yuan\x0d\? Invitation letter 5*5 = 25 yuan\x0d\28. Communication fee 20 yuan\x0d\29. Event publicity and summary display board (second phase) 50 yuan\x0d \30. The fee for some activities of the photography competition is 100 yuan\x0d\31.

The prize is 50*2+30*4+20*11=440 (or items provided by the merchant)\x0d\*** totaling 4619 yuan\x0d\7. The specific return plan we provide for your company is as follows:\x0d\? Event Naming Rights: The event will be named after your company (including all event content). Example: Baiyun Mountain Food Festival. \x0d\? Event background: The event title named after your company will be hung at the food festival site, and your company's logo will be hung. \x0d\? Banner promotion: During the period from the announcement of the food festival to the completion of the food festival (about one month), we will pull out banners with the theme of the event (including your company's sponsorship) on the main campus roads in the North Campus.\ x0d\? Flyer promotion: All flyers distributed in the name of this event shall indicate that this event is sponsored by your company, and may also be printed with your company's logo and appropriate related content. \x0d\?Poster promotion: We will post event posters with your company's slogan and your company's promotional posters on the main campus of the North Campus. \x0d\?Ballot Promotion: Ballots printed in this event are marked as sponsored by your company. \x0d\? Questionnaire: At your company's request, we will distribute questionnaires to student dormitories and ensure a recovery rate, including understanding of your company, purchase intentions, relevant opinions, etc., to help your company understand consumers The situation will be beneficial to future work directions and work priorities. \x0d\? Award Ceremony: The climax of the event will be for your company representative to award prizes to the participants and deliver a speech. \x0d\?Related lectures: If your company needs it, you can hold a speech about your company's products or related content on campus to shorten the distance between your company and students (the commercial nature should not be too strong), for example, in summer. (An additional venue needs to be rented, and the venue fee is additional). \x0d\10. On-campus promotion: Based on your company's needs, we will choose the best time to conduct product exhibitions or product promotions in places with the highest traffic such as school roads and canteens, and conduct on-site sales. (An additional venue needs to be rented, and the venue fee is additional). In addition, during the event, all staff can wear your company's promotional clothing.