Meeting report?

Format for Writing Meeting Reports Part One (***Part 7)

1. Nature of Meeting Reports

(1) Concept of Meeting Reports

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Meeting reports are instructive speeches delivered by main leaders or relevant representatives at important meetings and mass gatherings. It is a kind of written material, an important part of the meeting documents and the basis for implementing the spirit of the meeting, and it is also a historical data for reference. It includes political reports, work reports, mobilization reports, summary reports, typical speeches, opening remarks, closing remarks, etc. Meeting reports have the function of publicity, agitation and education. These effects are achieved through the speaker's report and the audience's acceptance. Therefore, sometimes in order to let more people know the content of the report, radio stations and television stations can broadcast it live, and newspapers and periodicals can also publish it. Such as the report of the 17th National Congress of the Communist Party of China.

(2) Characteristics of meeting reports

1. theoretical and logical. Meeting reports are reports on politics, economy, culture and situations that leaders give at large meetings or important occasions. They are speeches delivered from the perspective of a decision-making group as a leader or leader's representative. It is based on extensive and in-depth research and full possession of materials, taking an overview of the overall situation, identifying the focus, and focusing on the problems that arise in actual work, especially those that urgently need to be solved, are universal, and are of greatest concern, directness, and importance to the people. Conduct thorough analysis and detailed research on the most realistic interest issues, so as to grasp the key to the problem and prescribe the right medicine to achieve the purpose of promoting the healthy development of various tasks. Therefore, in the analysis and research, it must carefully study the suggestions, countermeasures, problems, etc. based on relevant principles and policies and combine them with reality, repeatedly deliberate, and grasp which ones are most valuable and need to be solved from the combination of theory and practice. It fully considers the pertinence, correctness, rationality, and reliability of the opinions put forward, so that the opinions and measures can truly help solve practical problems. Therefore, the meeting report not only focuses on factual analysis, but also must be summarized from a theoretical level to guide practice, and has strong theoretical and logical nature.

2. Bidirectionality and communication. The meeting report is delivered publicly to the audience based on the speech script. It has the characteristics of directness, publicity, wide scope and great influence, and has a special status and role in leadership activities. It is precisely because of this form of face-to-face preaching and communication that the subject and object are more closely integrated in time and space. The success of the "report" does not depend on the form, that is, the end of the process, but largely depends on it. It depends on the intensity of the "magnetic" communication between the subject and the object, that is, the size of the attraction. The appeal of this kind of report depends not only on the literary style of the report or the eloquence of the leader's speech, but also on whether the audience accepts it. And more importantly, it depends on whether the report content is recognized by the audience and reflects the actual situation. Therefore, the conference report is actually a form of communication that is unified in time and space and is a two-way combination of the reporting subject and the audience.

3. Practicality and pertinence. The core of the meeting report is the analysis and solution of practical problems. It generally summarizes achievements and experience, explains the current situation and existing problems, deploys work, plans for the future, etc. It requires that opinions or countermeasures to solve problems be put forward on the basis of analysis, which are highly targeted, should be feasible and feasible in actual work, and can ensure their implementation. Deployment tasks and requirements must be concrete and easy to operate. Especially under the current market economy conditions, leaders need more time to make major decisions and formulate specific operation plans. If there is no investigation, no research, no analysis, and some nonsense, the content of the report has nothing to do with the vital interests of the people. If no one can hear the key points of what is said, no one will want to listen to such a report, and then the report will be nothing more than a piece of paper.

4. Centralization and flexibility. Concentration means that the meeting report should closely focus on the theme of the meeting. Although some materials are very good, as long as they deviate from the purpose of the meeting and have nothing to do with the meeting, they should be deleted resolutely. Flexibility means there are no fixed formats and requirements in form. The leader's speech can be long or short, it can be a comprehensive discussion, or it can express its own views on one point.

5. Popularity and clarity.

It means that the language should be suitable for the level of the audience and be easy for the audience to understand and accept. Because conference reports are mainly conveyed through oral language, the report is fleeting and has the characteristics of "one-time". The audience cannot read it over and over again like reading an article, but must listen and understand it on the spot.

(3) Types of meeting reports

1. Political Report. It is a report on lines, principles, and policies made by leading organs to achieve political goals in a certain historical period. Political reports are mostly made by the main person in charge of the leading agency. Such as the report of the 17th National Congress.

2． Work report. It is a report with the main content of economic construction, science and culture, education and health. Such as the "Government Work Report" of the Prime Minister of the State Council, the work reports of the main responsible persons of the provincial, municipal, prefecture and county governments to the people's congresses at the same level, as well as the reports of the leaders of various systems and units to lower-level units and the people on the work within their respective scopes. work report, etc.

3. Mobilization report. It is a report that mobilizes relevant personnel to complete a special task or assault mission. The purpose of mobilization is to raise their awareness, clarify their tasks, enhance their confidence, and successfully complete their tasks. Such as studying, publicizing and implementing the mobilization report on the spirit of the 17th National Congress of the Communist Party of China.

4. Summary report. It includes two types: work summary report made at the meeting and meeting summary report. The work summary report is a report that summarizes the previous period of work. The difference between a summary report and a work report is that although the work report also reviews previous work, it is very brief and focuses on future tasks. The focus of the summary report is to review the previous work and draw guiding experiences and lessons. The meeting summary report is a report that summarizes the entire meeting at the end of the meeting.

5． Typical speech. It refers to the speech made by representatives of advanced units, departments or advanced individuals at commendation conferences or experience exchange meetings to report the advanced deeds and work experience of their units, departments or individuals. Such reports are sometimes made by unit or department leaders, and sometimes by unit representatives or individuals.

English report format ·Meeting report format ·Reading report format ·Work report format

6. Opening remarks. It is an important speech with direction and guidance made by the host or main leader of the conference at the opening of a more important meeting. It is the prelude to the conference, generally clarifying the meaning and purpose of the conference, and wishing the conference success. Some books are called host words.

7. Closing remarks. It is the speech given by the leader at the end of a more important meeting, usually to evaluate and summarize the agenda of the conference and the issues solved in the meeting. It is the conclusion of the conference and an integral part of the conference agenda.

2. Format and writing method of meeting report

(1) Basic format and writing method of meeting report

Meeting report generally consists of title, title, beginning, and main body , the ending consists of five parts.

1. Title. There are two ways to write. One is to write directly in the form of "Comrade XXX's report at the XXX work conference." The other is to not appear the name of the speaker, the name of the meeting and the word "report", but to write a title that reflects the main spirit of the meeting, such as "Current Economic Situation and Future Economic Construction Guidelines." Write the time of the report in the lower line of the title, and the name of the reporter in the next line.

2. Title. Reporting is conducted face-to-face. It has a clear reporting target. The title can be determined according to the identity of the reporting target and must be appropriate. There are generally two ways of writing: one is only written at the beginning of the report; the other is that in addition to the title at the beginning, it is used appropriately throughout the report to remind the audience to pay attention. Each appearance of a salutation marks a new level of speech.

3. The beginning. There are various ways to write the beginning of a conference report: some get straight to the point and reveal the topic; some raise questions and cleverly create suspense; some explain the background and introduce the situation; some tell a story to attract the audience. No matter which writing method is used, the general requirement is to get straight to the point, get to the point, put forward the central argument or main topic of the full text, explain the intention of the report, so that the audience can grasp the key points, and create an atmosphere to control the audience's emotions and make them Listen to the report with full attention.

(2) Possession of materials

The so-called possession of materials means that the drafter collects and absorbs them from all aspects according to the purpose and needs of writing the report, and finally writes it into the report. A series of factual phenomena or theoretical basis.

Materials play an important role in the preparation of the report. Materials are the basis for establishing the theme, and are also the pillars for expressing the theme in the report. Most or even the entire content of some report drafts that are mainly designed to reflect the objective actual situation is composed of systematically organized materials.

As a report draft of an idea or concept, its theme is instructed by the unit and department leaders to the drafter, but its formation requires a process of summarizing and processing objective facts or relevant theoretical viewpoints. , and the drafter’s correct understanding and further clarification of the leadership’s instructions must also be based on a full understanding of the relevant facts or theoretical viewpoints. In this sense, the material is the basis for establishing the theme. Without this basis, the theme will not be established. At least the rationality, correctness and validity of the theme may be lost. Possession of materials refers to the process in which the drafter obtains useful materials through careful screening based on extensive collection of materials. Therefore, collecting materials is the basis for fully possessing them. When collecting materials, we must strive to get "more". The so-called "getting more" means that in the process of collecting materials, all types of materials must be collected comprehensively, that is,:

Regardless of ancient and modern times. Both historical materials and realistic materials are needed. Because the former can help understand the ins and outs of things and help grasp the laws and clues of the development of things; the latter is directly targeted or directly applicable to solving immediate problems.

There is no distinction between pros and cons. We need both positive and negative materials. Because the former helps to explain the situation from the front, clarify the truth, and guide the work with advanced experience and typical examples; the latter is the basis for overcoming deviations from the right direction and taking effective control measures.

Regardless of thickness. It needs both general and comprehensive materials, as well as specific materials that reflect local and even details. Because these two parts complement each other, it is most convenient for people to understand the whole picture of things.

If you want to achieve "more gains", you must master the source of materials.

The sources of materials required for drafting the report come from many sources. The first is the relevant documents, archives, books, newspapers, periodicals, information materials, etc. stored in the agency document room, archives room, intelligence data room, library and other departments; the second is the purposeful, planned and targeted drafting by the drafter himself First-hand research data obtained from actual surveys. Among them, the materials from the first aspect have the largest amount, the widest range and the most types, but the degree of reliability is not the same, and some have only reference value. The materials from the second aspect are not large in quantity and have a specific scope, but they are highly reliable and highly targeted. In the actual process of collecting materials, these material sources should be fully utilized and no partial treatment should be allowed.

Materials need to be screened. Identify the various materials collected and select the parts that can be used. The main principle of selecting materials is to comply with the purpose of writing the report and the need to express the theme. Those that are related to the purpose of the report and the theme of presentation, and can effectively explain and highlight the theme, should be retained; on the contrary, those that have nothing to do with the purpose of the report and the theme of presentation, and are not helpful in explaining and highlighting the theme, should be discarded. The materials selected after screening should also be true, accurate, typical and realistically valid.

Be sure of the authenticity and accuracy of the materials. The material itself is a conclusive reflection of the actual factual phenomenon and theoretical basis. False elements are not allowed, because the material in the report draft often becomes the basis for the listener to carry out work activities and deal with specific matters. If it is slightly false, it will At least it will make the report unconvincing and prevent the listeners from correctly understanding the subject of the report. At worst, it will directly lead to work errors or even failure.

It is necessary to master the scientific method of identifying materials. For example, the analysis method can logically analyze the relevant situations in the materials and their narrative methods, and find problems from statements that violate the law of contradiction (contradictions), are unreasonable, and are general and vague about key parts. The comparison method can also find doubts in the comparison of multiple materials reflecting the same situation. Of course, verifying the records in the materials through personal investigation is an effective way to distinguish authenticity.

In actual identification work, analysis, comparison, investigation and other methods often need to be used in combination.

Pay attention to the typicality of the material. Typical means that the material can profoundly reflect the essence of things and is widely representative. It is not an individual and accidental "appearance", but a general, inevitable and typical "truth". Otherwise, even if the material is real, it will have no use value. Because most of the reports involve social matters, and social matters are often extremely complex and have many forms of expression. It is not difficult to extract some fragments from these performances as examples of a certain property of things. However, if these fragments do not represent the essence of things and are not widely representative, not only will they not be truly convincing, but they will confuse people. Confusion may even lead the audience to go astray and regard accidental and individual "appearances" as the essence of things. If policies are formulated based on this matter, the work will inevitably fail.

Pay attention to the practical validity of the materials. The material itself should have practical significance in explaining and solving practical problems to enhance the persuasiveness of the report. The "old millet" and "rotten sesame" that have changed over time are difficult to arouse people's interest in thinking, and they are not helpful in drawing strong conclusions from them. The result can only be that the correct theme cannot be effectively represented, and the solution of the problem is naturally hindered.

(3) Establish the theme

The theme of the report refers to the main issues to be expressed in the report and the speaker's opinions. The theme is the center of the report and is in a dominant position. The arrangement of content, selection of materials, and use of language must all comply with the needs of theme expression. If there is no theme or the theme cannot be clearly and accurately represented, such a report is a useless piece of paper.

The theme of the report is different from that of general literary works. First of all, the theme of a literary work is the central idea or basic point implicit in the content of the work, while the theme of the report is the situation, problem and author's proposition that are clearly and directly expressed. Secondly, the formation of the theme of a literary work requires a "refining" process, that is, the writer "creates" or "draws out" the inherent correct "conclusion" from a large amount of rich and practical materials, but the theme of the report is Usually it is not refined by the drafter personally, but is instructed by the leaders of the unit and department who have formed opinions on how to deal with the problem. Regardless of whether the topic is "derived" from facts through investigation, analysis and synthesis, or is stipulated by laws and regulations, the topic of the report must be approved and directly or indirectly authorized by the leader who has legal responsibility for the work.

In the process of establishing the theme, the drafter needs to turn the "instruction" from the leaders of the unit and department into principles, decentralization into concentration, ambiguity into precision, confusion into order, and ambiguity. Containing means revealing, turning omissions into strictness. Ensure that the topic is pertinent and realistic, helps solve practical work problems, and is easy for listeners to correctly understand and implement effectively.

1. Establish the particularity of the topic when drafting the report.

From the perspective of the creation of the theme, it emphasizes "the intention comes first". Although the formation of the theme of the report is the same as the formation of other stylistic themes, it is a reflection of objective real life, extracted from the materials, and has to go through a complex process of germination, formation, refinement, and deepening, but it is not as good as other The establishment of the theme is so free and flexible, incomplete and mostly not inspired by the drafter. It must be restricted by the leadership ideology and have a strong sense of object. In this case, the drafter often has to organize the material according to the predetermined theme, that is, the writing intention and the central idea.

From the perspective of the process of theme formation, most of the gestation times are relatively short, especially for short report drafts.

From the perspective of theme production, it is often the crystallization of collective wisdom, the result of mass thinking, and the fusion of leadership, superior intentions, social life reality and other factors.

2. Requirements for the theme of the report draft.

The theme of the report must be correct, clear, and focused.

Correct: The theme must conform to the party’s line, principles, policies and national laws and regulations. It must conform to the objective actual situation, reflect the essential laws of objective things, play a positive guiding role in work, and regularly It can stand the test of practice. If you get the topic wrong, it will cost you work. To achieve the correct theme, you must understand both the upper and lower ends and grasp the actual situation.

Clearness: The theme must be very clear and unambiguous. What is for, what is against, what is promoted, what is prohibited, what is affirmed, and what is denied must be expressed and explained very clearly. This is just as Liu Xizai said: "Whenever you write an article, its purpose must be summed up in one sentence." To be clear, first, the main purpose must be targeted to answer the questions that need to be solved in real life and practical work. Problems need to be addressed in a targeted manner. They cannot just talk about general principles in general terms or use vague clichés, which are too big and inappropriate. Nor can they take a detour and talk about them without touching the actual problems. Second, the theme must be clear and unambiguous, the explanation of its content must be unique rather than ambiguous, and the language used to express the theme must be definite rather than vague, otherwise people will miss the point and be at a loss. Third, the theme must be complete. The purpose of the report draft is to raise questions, analyze problems, and solve problems. The theme cannot only raise questions without solving them. It cannot "leave half a sentence on the lips". It is implicit but not revealed. The words are finished but the meaning is not finished. Let the listeners Reporter to speculate.

Concentration: The report draft generally requires the content to be concentrated, and its theme must be concentrated. It should not be multi-centered or "too much meaning". Only when the theme is concentrated can the report be written in depth, the key points will be more prominent and clear, and it will be easier to be understood by the other party. Relevant matters will be easier to handle, and relevant regulations will be easier to implement. Covering everything without distinguishing between priorities will affect the presentation effect of the report and its actual implementation effect. To achieve concentration, firstly, the goal must be consistent, and one must not write a thousand words or digress thousands of miles; secondly, one must pay attention to concentration on the basis of complete content, take an overall view, and establish the theme at a high level.

3. The expression of the theme of the report. First, the title clearly states the purpose. Summarize the main purpose of the article in the title of the report. The theme of the report is summarized in very concise words. This is the title of the report to the 17th National Congress of the Communist Party of China. The second is to open the door and clarify the purpose. This is the main method. The topic sentence is highlighted in the first paragraph of the text so that the reader can understand it at a glance. The third is the topic at the end of the article. At the end of the report, a clear statement is made, the focus and direction of the article content are revealed at the beginning, and the bottom line is highlighted at the end to highlight the theme. Fourth, a few words are important. Reveal the theme at a major turning point in the content of the report, and at the same time serve as a transitional link between the previous and the next. The fifth is a straight line. The themes are scattered in the subtitles and points of each part of the report, which serve as threads.

(4) Writing an outline

The outline is the blueprint for the structure of the report. With the outline, the results of the structural arrangement can be "fixed" and can be used when writing the report. Being able to follow it and be confident and logical will not only save time, but also avoid "nine times to look back after ten steps", avoid "idle writing" and confusion in thinking, and ensure smooth thinking and rigorous structure of the report draft. For this reason, when the drafter is writing a report, except for a short report with a very simple structure, which can be determined in the form of a "belt draft", in most cases it is necessary to put the structural arrangement in the text and draw up a report. outline.

According to the length of the report, the complexity and simplicity of the structure, and the amount of content, the outline can be rough or detailed. The rough one can only describe the overall outline, draw up the title of the report, determine the overall element composition and arrange the order; the detailed one should also include the following parts, such as: how to divide paragraphs, how to transition, how to respond, and how to start. and the end, where to use which specific materials, where to be more detailed, where to be more summary, the purpose and requirements of the report, and where the theme should be pointed out or re-emphasized, etc.

In the process of writing the outline, great attention should be paid to the writing of the title of the report. Because the title is not only the name of the report, but also the "outline" of the "outline". It often directly reveals the theme of the report, and can also directly or indirectly reflect the purpose or requirements of the report.

When writing an outline, not paying attention to the title, and not carefully reviewing whether the structure is complete, appropriate, detailed, and accurate is often one of the reasons why the report will be off-topic, off-topic, or even invalid or reduce its effectiveness. one. For this reason, when writing the title, you must pay attention to: First, the structure must be complete. Second, the semantic meaning must be precise. Third, the text should be concise and eye-catching.

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