How to do a good job in meeting affairs?

First, preparation before the meeting \ x0d \ x0d \ The effective focus of the meeting is good planning, and planning is preparation before the meeting. Whether the preparatory work before the meeting is sufficient or not is directly related to the success or failure of the meeting. According to statistics, the effect of pre-meeting preparation accounts for 70% of the meeting effect. It can be said that high-quality pre-meeting preparation is the guarantee of meeting quality and the premise of meeting success. Therefore, we must prepare for the meeting with a high sense of responsibility. The preparatory work before the meeting mainly includes drawing up the meeting plan, forming the meeting team, preparing the meeting materials, arranging the logistics support for the meeting, and arranging the venue. (1) Drawing up a meeting plan is the first step of preparation before the meeting. It refers to drawing up the agenda and agenda of the meeting. The agenda of the meeting is a sequential plan to complete the topics, that is, the overall arrangement of the problems to be discussed and solved at the meeting. The drafting of the meeting plan is usually negotiated by the decision-making level, such as the meeting of the Standing Committee of the District Party Committee, the executive meeting of the district government, the meeting of the party group of the unit, etc., and then handed over to the lead unit for specific handling. It is the specific overall arrangement of the meeting, which is displayed through the meeting schedule. The main point of drawing up the meeting work plan is to clarify the procedures and methods of drawing up the meeting agenda. After all these are confirmed, the meeting notice can be issued, including name, content, duration, time, place, scope of participants, etc. \x0d\\x0d\ (II) Setting up a meeting team \x0d\\x0d\ Setting up a meeting team is the second step of preparation before the meeting. Some meetings are large in scale and last for a long time, so there will be quite complicated preparations before the meeting. This requires the establishment of a preparatory committee in advance, which is responsible for all the preparatory work for the conference. The preparatory committee is a team responsible for the meeting, usually composed of members of the organizer. Generally, a preparatory committee can be set up according to the scale and agenda of the meeting, with a principal leader as the director, the leaders in charge as the deputy director, and the principal responsible persons of relevant functional departments of the meeting as members. The Preparatory Committee consists of working groups, which generally include secretary group, organization group, logistics support group, publicity group and security group. Each group can determine the personnel, define the division of labor, be responsible at different levels, and meet regularly to exchange work progress. \x0d\\x0d\ (III) Preparing meeting materials \x0d\\x0d\ The third step in preparation before the meeting is to prepare meeting materials. Meeting materials include leadership materials (documents to be studied or read at the meeting, leaders' speeches, presiding speeches, etc.). ), guest information (conference guide, conference documents, grouping list, notebook, stationery, delegate card, attendance card, invitation card, address book, room card, meal coupon, etc. ) and meeting materials (pick-up list, guest registration form, accommodation registration form, catering grouping table, reservation, etc. ). discussion places, etc. ) and communication materials (conference reference documents, conference publicity materials, conference briefings, various records, precautions, various conference agreements and contracts and other related materials). Some meetings will also compile exchange speech materials and issue leadership speeches. \x0d\\x0d\ (4) Arrange meeting logistics support. Whenever there are meetings for several days in a row and comrades from other places attend, we should enthusiastically arrange the meeting life. According to the number of people attending the meeting, make an accommodation allocation plan in advance and arrange it as soon as the personnel arrive. In terms of housing arrangements, leaders and elderly and frail comrades should take proper care of them. During the meeting, there should be a special person responsible for security, travel and food, and make arrangements in advance. \x0d\\x0d\ (5) The layout of the venue is an important place for the meeting. It should be arranged according to the nature and scale of the meeting and create a corresponding atmosphere. When arranging the venue, we should mainly pay attention to the selection of the venue, the layout of the venue, the arrangement of seats, the layout of the podium and the layout of other ancillary facilities. Due to the different types and scales of meetings, the working procedures will be different, but the general principle is that the venue layout should fully reflect the meeting atmosphere. Generally, it includes: \ x0d \ x0d \ 1, hanging logo, emblem, flag, etc. \x0d\\x0d\2。 Set up the rostrum, implement the leadership of the rostrum, arrange seats, set up speech seats and signature seats, and place seat cards, cups, towels and microphones to ensure the sound effect. \x0d\\x0d\3。 Determine the layout of the conference table, clearly divide the venue area, and make it clear to the participants. \ x0d \ x0d \ 4。 Ensure that lighting, ventilation, projection, video recording and air conditioning facilities are complete and effective. \x0d\\x0d\5。 Place the right amount of flowers. \x0d\\x0d\6。 Prepare for speeches, voting, awards and group photos. \ x0d \ x0d \ 7。 Off-site rainbow doors, hydrogen balloons, welcome slogans, red carpets, flowers, etc. \x0d\\x0d\8。 Conduct pre-meeting inspection or report the preparation to the leader.