How to open a meeting?

Meeting host words are commanding and instructive speeches used by the meeting host when presiding over the meeting. Generally, large or formal meetings must have a meeting host word, so its frequency of use is relatively high. The presiding speech, like other official documents, also has its own characteristics and unique writing routines. If you are not familiar with it and don't master its writing rules, it will be difficult to master it and even more difficult to achieve perfection. Therefore, it is necessary to study and discuss it in order to make the written meeting host words more standardized and specific.

1. Characteristics of conference presiding words

Some people compare meeting presiding words to music conductors, announcers, and tour guides. This is not unreasonable, but strictly speaking, meeting presiding words should be According to the arrangement of the meeting, relevant contents and matters will be explained, some important issues will be emphasized, leaders' speeches will be concisely evaluated, and requirements and tasks will be put forward on how to implement the spirit of the meeting after the meeting. The presiding words for meetings have the following characteristics:

(1) Status attachment

The presiding words serve leaders’ speeches and other important documents, and their affiliation is reflected in two aspects: From a formal point of view, the structure of the presiding speech is determined by the meeting agenda and must be laid out in strict accordance with the meeting agenda and cannot be used arbitrarily; from a content point of view, the content of the presiding speech is determined by the content of the meeting and cannot be deviated from it. Meeting content. The subsidiary status of the presiding word determines that it can only serve as a foil and cannot overwhelm the guest. Therefore, in the process of writing the presiding speech, everything from structure to content to wording, language style, tone of speech, etc. must obey and serve the entire meeting, coordinate and be consistent with the meeting.

(2) Short length

Generally speaking, the length of the host speech should not be too long. It should be short and concise, grasp the key points, and outline the main points. If the length is too long, repeating the content of the meeting will lead to a lack of priority and overflowing the bridge.

(3) Plain language

In line with the serious atmosphere of the meeting, the language used by the meeting host should be plain, solemn, concise and precise. Be straight to the point, go straight to the point, and try not to use embellishments or twists. What should be explained, what should be emphasized, what should be advocated, what should be opposed, and what requirements, suggestions and opinions should be made clear and clear at a glance, avoid ambiguity or ambiguity.

(4) Focus on the beginning and the end

The main part of the meeting host’s speech is the meeting background introduction at the beginning and the meeting summary task arrangement at the end. The middle part is lighter, as long as it is Just briefly introduce the meeting agenda. Therefore, when writing the meeting host's speech, focus on the beginning and end.

(5) Structural independence

The meeting host’s words are divided into three parts: the beginning, the middle and the end, and each part is relatively independent.

2. How to write the meeting presiding word

(1) The beginning part

This part mainly introduces the background of the meeting, the main tasks and purposes of the meeting, To explain the necessity and importance of the meeting. It can be divided into five aspects: First, announce the meeting first. The second is to explain which level of organization or leader proposed, approved, agreed, or decided to hold the meeting, in order to emphasize the specifications of the meeting and the importance of the superior organization and superior leaders to the meeting. The third is to introduce the composition and number of leaders and participants sitting on the rostrum to explain the scale of the meeting. The fourth is to introduce the background of the meeting and clarify the main tasks and purposes of the meeting. This is the "highlight" of the beginning and the key to the entire article. The introduction background should be simple and clear, "This meeting was held under the circumstances", just a few words. Because the purpose of introducing the background is to introduce the main tasks of the meeting. The main tasks of the meeting should be written in a slightly more detailed, comprehensive, and specific manner, but they should not be lengthy. Two principles must be mastered: First, the position should be high and targeted to reflect the urgency and necessity of the meeting; Second, the assignment of tasks should be comprehensive but not trivial, and should be highly generalized while being specific. The fifth is to introduce the content of the meeting. In order for the participants to have a comprehensive and overall understanding of the entire meeting, the host should first introduce the content of the meeting one by one before proceeding with the specific agenda of the meeting.

If the meeting date is long, such as the Party Congress, the National People's Congress and the Chinese People's Political Consultative Conference and the "Two Sessions", you can introduce it in stages, such as: "This morning's meeting will have several contents", "This afternoon's meeting will have several contents", "Tomorrow morning's meeting will have several contents" The meeting has several contents.” If the meeting is a special work meeting and the duration is short, all the contents of the meeting can be introduced at once.

(2) Middle part

In this part. You can use the most concise language and introduce each agenda of the meeting in order according to the arrangement of the meeting, usually "Now, please invite so-and-so to speak, everyone is welcome", "Please invite so-and-so to speak, please prepare so-and-so", "Next on the agenda is-" something like that. Sometimes after a relatively independent or important content is completed, especially after an important speech by the leader, the host should make a brief and appropriate evaluation to deepen the impression of the participants and attract attention. If the meeting date is long, after the end of the previous half-day, a brief introduction to the agenda of the next half-day meeting should be given to let the participants know what the next step of the meeting will be. If the content of the next half-day is group discussions or field visits, then the grouping situation, meeting discussion location, discussion content, specific requirements, as well as the visiting location, vehicle, round trip time, precautions, etc. must be clearly explained to the participants. So that the meeting can proceed normally. The writing of the middle part of the meeting host's speech is relatively simple, as long as the transition is natural and smooth, and the entire meeting can be integrated into one.

(3) Ending part

This part mainly summarizes the entire meeting, and puts forward requirements and arrangements on how to implement the spirit of the meeting. One is to announce that the meeting is coming to an end. Basically, "Comrades, such-and-such meeting is coming to an end soon" or "Comrades, such-and-such meeting that lasted for several days is coming to an end". It mainly tells the comrades attending the meeting that the agenda is over and the meeting will be held soon. The meeting adjourned. The second is to make a brief evaluation of the meeting. The main thing is to affirm the effect of the meeting, such as: "So-and-so's speech was very specific and important", "This meeting was very good and successful, and achieved the expected purpose" and so on. The third is to summarize the meeting as a whole, aiming to explain the results of the meeting: what problems were solved, what directions were clarified, what ideas were put forward, what measures were taken, etc. The summary should be high-level, accurate, concise, and appropriate. It is a refinement of the main content of the meeting and a sublimation of the spiritual essence of the meeting. Summarize the meeting

, but not simply repeat the meeting content, but highlight the key points; summarize the meeting, but not talk about the meeting content in general, but enhance the purpose of the meeting. In this way, the participants will have a clearer understanding and grasp of the main content and spiritual essence of the entire meeting. The fourth is to put forward requirements on how to implement the spirit of the meeting. Each meeting has its own specific purpose. To achieve this purpose, there is a question after the meeting on how to implement the spirit of the meeting. Therefore, this is not only the focus of the closing part, but also the focus of the entire host speech. To write this part well, you must do the following: first, the language must be concise and clear, one is one, two is two, no detours, no explanations; second, the requirements must be clear and specific, not vague, and must It reflects the seriousness, mandatoryness and authoritativeness of the meeting requirements; third, the assigned tasks must be comprehensive and no items are left out, otherwise, it will affect the implementation effect of the meeting; fourth, the writing method should be selected based on the nature and content of the meeting. For example, a command tone can be used to arrange special work that must be completed, and a call-to-action tone can be used for mobilization meetings. Of course, the appropriate writing method must be selected based on the nature and content of the meeting; fifth, the participating units must report the implementation status of the meeting. Report to the meeting organizing unit within a certain period of time to check the implementation of the meeting.

Writing meeting host words is a regular task for office secretaries. Writing a meeting chair speech plays a decisive role in ensuring the smooth progress of the meeting, connecting the various agendas of the meeting, and improving the overall effect of the meeting.

1. The general way of writing the meeting host words

The meeting host words generally consist of three parts: title, title and body.

(1) Title

The title of the host speech is generally not divided into main and subtitles, and strives to be concise, clear, and straightforward. It does not need to use implicit or euphemistic language, nor does it need any modification. Words, whatever the name of the meeting. For example, "Speech by the host for the groundbreaking ceremony of the new campus of the university", "Speech by the host for celebrating the first Teacher's Day", "Speech by the host for the opening ceremony of the 2005 freshmen of the college", "Speech by the host for the docking activities between the County People's Government and the County People's Government", etc. . In the top box at the bottom left of the title, you can write the time, location, and host of the meeting in separate lines, or you can just write the name of the host in the middle right below the title (you can add parentheses).

(2) Title

Title is the name used by the host to the audience. The host will use different names depending on the participants and the occasion, and generally use general terms. Such as "Dear leaders", "Dear guests", "Comrades", "Classmates", etc. In special circumstances, such as when leaders and experts with higher status and positions come to lower-level units to guide work, special titles can be used for a certain leader, such as "Dear Provincial Governor", "Dear Director", etc. There should be a title before the meeting starts, and the title should be used appropriately during the meeting to attract attention and serve as a link between the past and the next.

(3) Text

The text consists of three parts: opening, main body, and conclusion.

1． Opening remarks

There are various forms of opening remarks, which can be straight to the point and go straight to the topic, such as "Today we gather here grandly to hold a conference to celebrate our country's first Teachers' Day", "Today, our city holds a grand meeting here" Summer Seminar for Middle-Level Cadres.” You can also briefly introduce the background and purpose of the meeting, such as "In order to fully implement the provincial party committee and the provincial government's 'revitalizing the province through science and education' and take the lead in building an innovative province and the municipal party committee and the municipal government to comprehensively strive for a well-off society and build a new strategic decision, accelerate Transform scientific and technological achievements, promote the integration of industry, academia and research, and further promote the sustainable development of local economy and society. Today, a conference of our city’s scientific and technological workers is held here. “No matter what method you use to start, you should stick to the theme and use refined language to attract the audience. , lead to the following naturally, don't go around in circles.

In addition, in the opening remarks, you can also introduce the leaders and participants sitting on the rostrum (which can include names, identities, positions, etc.), such as "The leaders and guests attending today's meeting are: ZG Municipal Party Committee Secretary, The mayor of the city...", "Attending today's groundbreaking ceremony are...", "...also attending today's docking and exchange activities." When introducing attendees, you must pay attention to the order, superiors first, then subordinates, guests first, then hosts. At the same time, the host would like to express a warm welcome and heartfelt thanks to all the guests for their arrival.

2. The main part

The main part is the main agenda of the meeting and the core part of the host's speech. This part is to comprehensively introduce the overall arrangement of the meeting to the participants. It can be summarized first and then divided into parts. For example, "Today's docking and exchange activities mainly have an agenda: first... second... third..." and then divided. The article said, "Let's move on to the first item of agenda...". You can also break it down directly, such as "Today's conference mainly has one item on the agenda, let's move on to the first item on the agenda...". You can also vaguely state that there are several agendas, such as "The groundbreaking ceremony for the construction of the new university campus will now begin. First, I would like to invite Comrade to give a speech. Everyone is welcome. ... Next, Comrade is welcome to make a speech. ... Next, a welcome speech...".

It is worth emphasizing that the host can make a brief and appropriate evaluation between the two agendas, so that the two agendas can be naturally "stringed together" and give people a sense of continuity. When introducing each agenda of the meeting in sequence, avoid being monotonous and pay attention to flexibility and changeability. For example, do not use "below...below" all the time. You can skip using "below", "next" and "next agenda". "Yes" and the like.

3. Conclusion part

The conclusion is the conclusion of the host word. The conclusion can summarize the results of the meeting, issue a call and invitation, express emotions and wishes, and express the good wishes of the host.

For example, "Through today's docking and exchange activities, the friendship between us has been further enhanced...", "Finally, I wish you all...".