Provisions on enterprise archives management

Archives management is also called archives work. Archives directly manage archival entities and archival information, and provide a general term for all kinds of business work. The following are the enterprise file management regulations I compiled for you, I hope they are useful to you!

Provisions on enterprise archives management

Chapter I General Provisions

Article 1 These Provisions are formulated in order to strengthen the archives management of the company, effectively protect and utilize the archives and safeguard the legitimate rights and interests of the company.

Article 2 The term "archives" as mentioned in these Provisions refers to various forms of historical records, such as words, charts, account books, vouchers, reports, technical materials, computer CDs, audio and video, movies, honorary objects and certificates, which are directly formed by companies at all levels in their past and present business, operation, enterprise management, public relations and publicity activities.

Article 3 All companies, departments and employees have the obligation to protect archives.

Article 4 Archives work shall be managed by network, and the principles of unified leadership, graded storage and graded access shall be implemented.

Chapter II Archives Institutions and Their Duties

Article 5 Each department of the company shall designate a special person to be responsible for the file management (i.e. the archivist).

Article 6 The archives work shall be under the unified leadership of the general manager of the company, and the office shall be responsible for receiving, collecting, sorting, filing, keeping and utilizing the archives kept by the office specified in Annex 2, and supervising the archives work of all departments, subsidiaries, joint-stock companies and joint venture companies.

Article 7 The office shall gradually improve the file system, ensure the safe and convenient use of files, and adopt scientific means to gradually realize the modernization of file management.

Chapter III Archives Management

Article 8 Arrangement:

1. method: according to the characteristics of the problem, set up small volumes, one at a time.

2. Step:

A. Collect

Document archive: the volume of the previous year was established in this year, and the volume of this year was pre-established. Enterprise science and technology archives: establish the completed project volume, and organize the unfinished project data into a book.

B. sort by classification and time of establishment.

C. classification is classified according to the following classification methods.

D. Determine the different values of archiving and the preservation period: permanent, long-term and short-term.

Article 9 Process management:

1. Files belonging to the company's custody: the librarians of all departments of the company and its subsidiaries shall do a good job of pre-filing the usual documents, and after the incident ends or before the first month of each quarter 10, bind the pre-filed documents that need to be filed in the last quarter and submit them to the office for safekeeping, and no one may keep them for himself.

2. Archives kept by various departments: they shall be compiled and submitted to the office before 10 in the first month of each quarter, and the classified custodians shall submit the general catalogue of archives and the catalogue of materials before filing to the office before 10 every February.

Article 10 Supervision: The office conducts regular or irregular inspections according to the general catalogue of archives and the catalogue of materials before filing reported by various departments, and supervises the archives management of various departments.

Article 11 Destruction: It must be reported to the General Manager for approval. At the time of destruction, there should be more than two people responsible for the supervision and sale, and sign the list.

Article 12 Classification and numbering of company documents: The designated documenter shall be trained in the office and operate according to the requirements of classification and numbering of relevant documents.

Thirteenth economic contracts signed in the course of business shall be handled in accordance with the provisions of contract management.

Article 14 Borrowing: If the company needs to borrow documents, it should fill in the Document Borrowing Sheet. Employees are not allowed to bring out important documents and materials related to the company at will. If it is really necessary to check out for work, you need to go through the formalities of file borrowing, and you can check it out only after it is approved by the office and return it after use. Readers of archives must take good care of the borrowed archives, and shall not copy, exchange, alter, deface or mark them. Don't throw it away without permission, so as not to lose it.

Article 15 graded access: the company has the absolute right to formulate specific access documents.

Chapter IV File Backup System

Article 16 All valuable documents, statements and business records of the company must be backed up.

Seventeenth departments should try to use computer management and work, to facilitate the digital processing and preservation of business data. The data and files stored in the computer shall be managed in accordance with the Measures for the Administration of Computers.

Article 18 The backup disk and the source disk should be stored separately, and the company backup disk should be stored outside the company.

Chapter V Handling Provisions

Nineteenth one of the following acts, according to the seriousness of the case, to deduct 50~500 yuan wages, which constitutes a crime, shall be investigated for criminal responsibility according to law:

1. Damage, loss or unauthorized destruction of enterprise files

2. Unauthorized external provision and copying of enterprise documents.

3. Altering or forging documents

4. The archivist who fails to report the filing or mismanagement in time.

5. Borrowing, lending or exceeding the formalities (the archivist will be punished).

Chapter VI Responsibility

Article 21 This system is applicable to all employees and departments of Fan Wei Company.

Article 22 The supervisory responsibility department of this system is the company office.

The first responsible person is the documenter designated by each department;

The second responsible person is the department manager of the department where the documenter works.

Business data management regulations

In order to improve the company's file management level and further strengthen the standardization and standardization of business data archiving, these Provisions are formulated in accordance with the Archives Law of People's Republic of China (PRC) and the Measures for the Implementation of the Archives Law of People's Republic of China (PRC).

First, the main body responsible for business data archiving

The comprehensive business department is responsible for formulating business data management standards, guiding, inspecting and training the data archiving work of each business department, and each business department is responsible for the collection, collation, storage, identification, statistics and utilization of various professional and specific business data. Completed projects shall be filed by the business department and submitted to the office for unified preservation within the specified time. Consumables such as roll boxes (clips) are uniformly allocated by the office and applied by the business department.

Second, the filing requirements

1. The contents of archived documents and materials must be true and accurate.

2. The archived documents and materials shall meet the requirements of document production, and the title, signature, time (year, month, day), seal, text and attachments, finalized official documents and their signing and publication, superior communication and undertaking forms, instructions and replies, and special complete sets of materials must be complete.

3. Archive documents should be of good quality, with neat handwriting and legibility.

4. The handwriting of archived documents should meet the needs of long-term preservation. Blue-black or carbon ink and high-quality ink should be used for writing or production. It is forbidden to use faded writing materials. Such as: ballpoint pen, pencil, carbon paper, pure blue (red) ink and other writing materials.

5. The paper format of filing documents shall meet the requirements. Generally, the document material should be A4 paper. A3 paper can be used if necessary, but it should be folded into A4 paper size when filing.

Third, the finishing requirements

1, file title

The title of the case file should be concise and accurate, which can generally reveal the contents and components of the files in the volume.

Form of file title:

(1) Name+business type that meets the specification

(2) Transfer parcel number+business type

(3) Time+business type

2. Arrangement of documents in the volume

(1) archive file directory

The archive directory is a table that contains the titles and other characteristics of the files in the volume and determines the order of the files.

(2) Filing documents

Archive files in a volume are usually arranged in order of importance or time.

Indispensable documents should be arranged in order, that is, the original is in front and the annex is behind; Reply, instructions in the front, ask for instructions, report in the back; Official documents are sent in the front, and the form of issuing documents is behind; The superior communicates first, and the acceptance list is behind; The written materials are in front, and the patterns are behind. The revised drafts of important documents are arranged in turn after being finalized.

(3) Preparation form

The reference table is a document that explains the defects, modifications, supplements, deletions and destruction of the case file.

3, case file binding

(1) rolling box

How long is the roll box (clip)? The width is 3 15mm? 235mm, and its thickness can be set to 30mm, 40mm or 50mm as required.

The cover items of the roll box (folder) shall include: file title, compilation unit, compilation time, storage period, classification and archivist.

(2) case file binding

Remove metal objects (nails, pins, etc.). ) Extract from files in the volume before binding files;

Documents without binding lines should be filled and edged, damaged ones should be pasted, and large ones should be folded neatly;

Bring the archive file directory and archive data together at the lower left, and bind them firmly with a rivet binding machine, taking care not to turn upside down, spread pages or press words.

4, electronic file burning

After the filing is completed, the electronic version of the case file should be burned on a durable carrier such as a write-once CD, and the label of the CD should indicate the year and the title of the case file, and put it into a volume box (folder).

Provisions on the Administration of Business Archives of Financial Enterprises

Chapter I General Provisions

Article 1 These Provisions are formulated in accordance with the Archives Law of People's Republic of China (PRC), the Law of People's Republic of China (PRC) Commercial Bank, the Insurance Law of People's Republic of China (PRC) and the Securities Law of People's Republic of China (PRC) for the purpose of regulating the management of business archives of financial enterprises.

Article 2 The business archives of financial enterprises as mentioned in these Provisions refer to the records in various carrier forms with preservation value formed by financial enterprises in handling and serving monetary finance, capital market, insurance, trust and other financial business activities. Article 3 These Provisions shall apply to the following financial institutions legally established within the territory of People's Republic of China (PRC):

(1) Policy banks, commercial banks, rural cooperative banks, urban credit cooperatives and rural credit cooperatives.

(2) Securities companies, futures companies, fund management companies and their legally established subsidiaries engaged in asset management business.

(3) Insurance group (holding) companies, insurance companies, insurance asset management companies and insurance professional intermediaries.

(4) Trust companies, financial asset management companies, enterprise group finance companies, financial leasing companies, consumer finance companies, auto finance companies and money brokerage companies.

(5) Companies engaged in exchange business, payment and clearing business and fund sales business.

(six) other enterprises approved to engage in financial business activities.

Article 4 Business files of financial enterprises play a very important role in safeguarding the interests of financial enterprises and customers, protecting consumers' rights and interests, preventing and controlling financial risks, cracking down on economic crimes, ensuring national economic security and promoting economic and social development. They are an important part of financial enterprise archives and the basis of enterprise management, and should be managed by enterprise archives departments in a centralized and unified way.

Fifth archives administration departments at all levels shall be responsible for the guidance, supervision and inspection of business archives of financial enterprises according to their duties; Financial business supervision and management institutions at all levels and their dispatched offices are responsible for bringing the business file management of financial enterprises into the financial business supervision and management system and process, and supervising them equally with the business.

Article 6 The archival department of a financial enterprise or the centralized management department of archival work (hereinafter collectively referred to as? Archives department? Responsible for the overall planning, supervision, guidance and inspection of enterprise business archives work, and all relevant business departments cooperate with the archives department to organize the implementation. The archives department of each branch of a financial enterprise shall be responsible for the management of the business archives of the branch, and supervise, guide and inspect the business archives of the branch.

Article 7 A financial enterprise shall establish and improve a unified filing management system for business documents and materials; The formation, accumulation, sorting and archiving of business documents and materials should be included in the business workflow, business work or project plan, the scope of responsibilities of business departments and the post responsibility system of business personnel, the enterprise assessment system and the reward and punishment system to ensure the complete archiving of business documents and materials.

Article 8 A financial enterprise shall establish and improve relevant systems for keeping, utilizing, appraising and destroying business files, so as to ensure the truthfulness, integrity, effectiveness and safety of business files and meet the needs of enterprise evidence, responsibility, information and historical preservation.

Article 9 Financial enterprises shall establish an accountability system for archives work, and shall give corresponding punishment to those who fail to file or damage, lose or disclose archives.

Article 10 The business archives managers of financial enterprises shall have corresponding professional knowledge and skills in archives, and receive regular business training.

Chapter II Arrangement and Filing of Business Documents and Materials

Article 11 A financial enterprise shall, in accordance with the requirements of laws, administrative regulations, rules and regulatory documents of the State Council financial supervision and administration department and archives administration department, and in combination with business workflow, formulate the filing scope of business documents and materials and the retention period table of business files; When the business scope or workflow changes, it should be revised and improved in time.

The determination of filing scope and storage period shall conform to the national regulatory requirements for financial activities and the need to safeguard the interests of enterprises and the rights and interests of customers; The retention period of business files shall not be shorter than that stipulated by relevant laws and regulations; The retention period of electronic business files is not shorter than that of similar paper files.

Article 12 The archival department of a financial enterprise shall study and determine the filing, sorting and numbering methods of business documents and materials, formulate relevant standards and keep them relatively stable in accordance with the principles of following the formation law of documents and materials, keeping them organically linked, and facilitating storage and retrieval and utilization, and in accordance with the relevant provisions of the state.

Article 13 The business department of a financial enterprise shall, in accordance with the relevant provisions, sort out and file the documents and materials that should be filed according to the provisions, hand them over to the enterprise archives department for centralized management on a regular basis, and go through the filing handover procedures. The specific filing time can be determined according to the characteristics of business work. Unless otherwise stipulated by the state, it shall not exceed 65438+February 3 1 of the following year at the latest.

Article 14 The documents and materials of financial enterprises are generally filed in duplicate, and the number of more important or frequently used documents and materials may be appropriately increased.

Fifteenth business documents and materials belonging to enterprise management, the original documents and materials are stored in the management files, and the copies can be stored in the relevant business files and marked with cross-reference numbers.

Article 16 Financial enterprises shall file records in accordance with the relevant provisions of the state.

Seventeenth paper and electronic documents shall be filed simultaneously, and the contents, relevant explanations and descriptions of the documents shall be consistent; Business files that exist only in the form of electronic carriers shall be implemented in accordance with the relevant national regulations and standards on electronic file filing and electronic file management.

Article 18 When building a business information system, a financial enterprise shall have the participation of the archival department, who shall put forward relevant requirements for the filing management of electronic documents to ensure that the formed electronic documents can be filed and the filed electronic documents meet the requirements for the management of electronic documents.

Nineteenth business personnel change, it should be timely for the transfer of documents and materials responsible for business work, and repaying the borrowed documents.

Article 20 Where a domestic financial enterprise established by investment according to law has an overseas institution, it shall establish a business file management system for the overseas institution.

Chapter III Management of Business Archives

Twenty-first financial enterprises should be equipped with business file storage equipment and warehouses that meet the requirements of file protection and safety management, and ensure the normal operation of warehouse facilities and equipment.

Article 22 Financial enterprises should do a good job in the storage and security management of electronic business files in accordance with relevant requirements, ensure the authenticity, integrity, security and availability of electronic business files, and make heterogeneous and remote backups of important business files to ensure the security of business files. Financial enterprises are ultimately responsible for the security of archival information.

Article 23 If a financial enterprise outsources the management of business files, it shall strictly examine the information security guarantee ability and qualification of the contractor. When signing a contract agreement, it should be clear about the relevant responsibilities and agreed terms such as file security, information confidentiality and provision and utilization, so as to ensure the safety and utilization of business files.

It is strictly forbidden to outsource or entrust any social intermediary agency to keep business files involving state secrets.

Article 24 The archives department of a financial enterprise shall do a good job in the management of business archives and the statistical work of research and utilization of statistical data to ensure the integrity, accuracy and continuity of statistical data.

Twenty-fifth financial enterprises should establish a business file management information system, and gradually improve the management level of electronic business files. The functions of the business archives management information system shall conform to the relevant provisions of the state.

Chapter IV Utilization, Appraisal and Disposal of Business Archives

Twenty-sixth financial enterprises should compile business file retrieval tools to facilitate the retrieval and inquiry of business files.

Twenty-seventh financial enterprises should register the access and utilization of business files, and go through the examination and approval procedures if they use them beyond their authority.

Article 28 The archival department of a financial enterprise shall actively provide and use services for business archives, strengthen the compilation, research and development of business archives, and meet the needs of financial business activities and management of enterprises.

Financial enterprises must provide true and accurate business files for the relevant business supervision departments and judicial departments to perform official duties according to law.

Twenty-ninth financial enterprises should set up a file appraisal team composed of competent leaders, archives departments and business departments to appraise the expired business files in accordance with relevant regulations and form an appraisal report; Expired business files that have lost their preservation value can only be destroyed after being approved and signed by the person in charge of the enterprise. Files should be destroyed at designated places and supervised by special personnel. The destroyed files shall be registered and kept permanently together with the appraisal report. Business files that have expired but have not settled debts or other outstanding matters shall not be destroyed. Business files that are of great preservation value to the state and society should be preserved for a longer period of time.

Article 30 Where a financial enterprise is changed or terminated for various reasons, it shall properly handle its business files in accordance with relevant state regulations.

Thirty-first without the permission of the archives administration department, financial enterprises shall not take the business archives involving state secrets out of the country in any way or form.