How to improve the efficiency and benefit of the meeting

1. What are the ways to improve meeting efficiency?

1, meeting result

Be sure to let the participants know what the meeting wants to achieve at the beginning of the meeting. In regular meetings, organizers must come straight to the point and express their expectations for the meeting. At a special meeting, if it is really inconvenient to speak directly, give corresponding hints. At the same time, the organizers of the meeting should also express what kind of effect they expect at the end of the meeting. Therefore, clarifying the meeting results at the beginning of the meeting is the most effective measure to improve the efficiency of the meeting. It is also very useful to write the meeting objectives in a conspicuous place.

2. Meeting schedule

Arrange the corresponding time according to the importance of the meeting topics and list a simple meeting schedule. In this way, you can know the progress of the meeting like the back of your hand, and the time arrangement will be more scientific.

3, the role of the meeting

There are many roles in the meeting, and the efficiency of the meeting can only be improved if all the roles are clearly defined and each plays its own role. Whether you are the designer, organizer or supervisor of the meeting, the tasks of these roles are different. Only by ensuring that people of all roles finish their work seriously can the meeting be guaranteed to go smoothly.

4. Rules of the meeting

Before the meeting, we must make all kinds of plans, especially those common problems. If all plans are perfected before the meeting, we can nip all kinds of problems in the bud. For example, whether the computer is allowed to be used during the meeting, whether the meeting content is allowed to be recorded, etc. All these need to be thought of in advance.

Two, ten points to improve the efficiency of the meeting

1, the purpose of the meeting should be clear.

When a unit or department holds a meeting, regardless of the scale and type of the meeting, the first step is to determine the purpose of the meeting, clarify what problems the meeting is going to solve, and make the statement as specific as possible so that everyone attending can clearly understand it and make relevant preparations in advance.

2. The number of participants should be appropriate.

The people attending the meeting generally include the organizers, participants and recorders of the meeting. The number of participants should be appropriate, and too many people will easily deviate from the subject, which will lead to the extension and end of the session; Too few people can not effectively collect opinions and suggestions, which is not conducive to democratic and scientific decision-making. At the same time, the levels of participants should not be too different.

3. Make full preparations before the meeting.

The preparatory work before the meeting includes issuing a notice of the meeting, telling the date, time and place of the meeting, etc. Print and arrange the meeting agenda; Do a good job in the layout of the venue, such as hanging logos, emblem, flag, etc. Arrange seats, place seats, microphones, materials, teacups, etc. , to ensure that lighting, ventilation and air conditioning facilities are complete and effective; Prepare for meeting accommodation and photo taking.

4. The rules of the meeting should be clear.

Adhere to the principle of "four noes"; Don't digress, speak closely around the theme of the meeting; Don't interrupt, respect the spokesman; No overtime, no matter who speaks, there is a time limit; Don't attack, criticize or criticize others, let alone make personal attacks.

5, presided over the coordination should be in place.

The meeting host should strengthen coordination to ensure that the meeting is carried out according to the scheduled agenda. It is necessary to constantly express or imply the objectives and themes of the meeting to the participants, and prevent anyone from deviating from the theme in time. Ensure that the participants are not attacked by others when they speak, and remain neutral during the whole meeting to gain the trust of the participants.

6. The meeting atmosphere should be harmonious.

Only when the atmosphere is good, the participants can speak freely and the meeting can achieve the expected results. Before the meeting, the environmental layout should be exquisite, not too dull, so that participants can have a relaxed and comfortable feeling; During the meeting, we should carry forward the spirit of democracy, encourage participants to speak actively, allow different voices and opinions, and pay attention to brainstorming.

7. Conference services should be considerate.

Providing microphone, tea, emergency treatment and other services in the venue seems insignificant, but the impact on the efficiency of the meeting is also obvious. In some meetings, there are many speakers and not enough microphones, so we should do a good job in microphone delivery service to ensure orderly connection; Some meetings require the use of exhibition boards, projections and other facilities, and should be prepared in advance; If the meeting needs to temporarily increase the number of participants, it should be notified in time.

8. Form a summary as soon as possible.

After the meeting, according to the requirements of the meeting moderator and the spirit of the meeting, the minutes of the meeting should be quickly written and submitted to the moderator for review, and accurate and complete minutes should be formed as soon as possible and distributed to relevant units and departments as soon as possible, so as not to affect the implementation of the resolution.

9, timely convey the spirit.

After the meeting, the spirit of the meeting should be conveyed to relevant personnel as soon as possible through special meetings, news reports and internal briefings. When communicating, we should finally meet, be scientific, rigorous and accurate, and prevent one-sidedness; At the same time, we should pay attention to confidentiality and not disclose the contents of the meeting to irrelevant personnel.

10, resolution tracking should be closed loop.

Meeting is to unify thoughts, study measures and solve problems. For the resolutions formed at the meeting, we should stick to the end, establish a tracking system, track the agreed items according to the requirements of PDCA closed-loop management, and focus on checking whether the work arranged at the assessment meeting is implemented and whether the problems raised at the meeting are solved, so as to ensure that all resolutions can be completed on time and as required.