Summary of Archives Informatization Work

Summary model essay of archives informatization work

How to write a summary of archival informatization work? The following is a summary model of file informatization that I collected for you. Welcome to read! Summary of Archives Informatization Work 1 Archives informatization construction is a basic work of archives department, the only way to modernize archives work, and an important measure for archives department to implement Scientific Outlook on Development. In xxxx, according to the objective needs of the development of archival undertaking, combined with the actual situation of our library, the Archives Bureau of xxxx County has always regarded strengthening the informatization construction of archives as an important work of archival undertaking, planned in time, highlighted key points and promoted in an orderly manner, and made certain achievements in infrastructure construction, archives database construction, archives website construction and talent team construction. The work in the past year is now reported as follows:

First, strengthen leadership and raise awareness.

In order to further strengthen the leadership of archives informatization in our county, the county archives bureau set up a leading group for archives informatization construction, formulated the Implementation Opinions on Archives Informatization Construction in xxxx County, actively carried out the propaganda work of archives informatization construction, regarded archives informatization construction as an important content of government affairs construction, and strived to improve the work level, work efficiency and service quality. At the same time, actively communicate with the county party Committee, the county government and relevant departments, strengthen cooperation, timely incorporate file informatization into the overall planning of the county's informatization construction, and co-ordinate, coordinate and plan the county's archives informatization construction.

The second is to increase investment and lay a solid foundation.

In xxxx, under the condition of relatively difficult funds, our bureau increased investment in information infrastructure construction through multiple channels and achieved remarkable results. This year, our bureau invested nearly 200,000 yuan on the original basis to purchase servers, online software, computers, digital cameras, photocopiers and other related digital equipment, which greatly improved our information hardware facilities and promoted the development of our archives information work. In the construction of archives information infrastructure in towns (streets) and counties, according to the different financial conditions of each unit, our bureau put forward that units with financial permission should be put into place at one time, and units with limited financial resources should first acquire some advanced equipment and adopt the method of gradually acquiring them year by year, which has achieved good results. By the end of xxxx, the computer penetration rate of file management software in the comprehensive archives room of all county-level directly affiliated units reached over 98%, and the township archives room reached 90%. Other infrastructures are gradually improving, laying a material foundation for the information construction of archives in our county.

Three, step by step, the digital construction of archives has begun to take shape.

Digitization of archives catalogue is the primary basic work of archives informatization construction, and it is also the necessary condition for the construction of digital archives (rooms). We give priority to key services. In order to let the people enjoy a series of policies for benefiting the people issued by the party and the state in time, our bureau takes the convenience and benefit of the people as the starting point and the end result of this work, focusing on the digital entry of the people's livelihood files in the collection. By the end of xxxx, 52,536 documents of archival level and 812,456 documents of archival level had been entered into the archives catalogue, which greatly facilitated the people in our county to find and use them, and laid a solid foundation for the construction of archives information resource database in our library. At the same time, this year, our bureau invested 6.5438+0.6 million yuan to digitally add some paper files and precious files with high utilization rate through bidding. By the end of xxxx, 165438+ 10, * * has all scanned 368322 pages of archives, laying a foundation for the construction of archives full-text database and multimedia database. In order to realize the business connection between archives and archives room and facilitate the transfer of machine-readable archives catalogue and electronic archives, our bureau has extended the archives management system to more than 50 units with good hardware facilities for archives work, such as Finance Bureau, and achieved good results.

Four, speed up the pace, and promote the construction of archives information websites and government public information consulting places.

In xxxx, our county has continuously improved the construction of archives information websites, and timely increased the content of website pages according to the actual situation. At present, the archives information website of our bureau has integrated three utilization sections: government public information inquiry, current document inquiry and archives collection inquiry, so that everyone can gather and integrate archives information resources through the archives information network, realize social sharing of archives resources, and better serve leaders and organs at all levels, all walks of life and the broad masses of the people.

Five, strengthen training, improve the comprehensive quality of archivists.

Our bureau has always attached importance to the cultivation of archives professionals. In xxxx, our bureau actively carried out the knowledge training of provincial, municipal and county e-government and archives informatization for ***3 times, and regularly trained the full-time (part-time) archivists in various units on new computer application technologies, new equipment and new methods, in an effort to improve their ability to master and apply modern technologies. In view of the new situation and new requirements, it is required that full-time (part-time) archivists in all units should hold double certificates (qualification certificate of archival work and second-class certificate of computer ability in Jiangsu Province), and strive to build the archivist team in our county into a compound talent team that can manage files and operate computers.

Looking back on the file informatization construction of our bureau in xxxx, although some achievements have been made, there are still many shortcomings, mainly in terms of ideas, management level and service means. It is incompatible with the rapid development of archives informatization, and the ability to develop and utilize archives information resources to serve the work of county committees and county government centers and economic and social development needs to be continuously enhanced. In the future, our bureau will continue to speed up the digitalization of archives collection, strengthen the construction of government information disclosure service system for open archives, continuously improve the utilization rate of archives information, and allow more archives information to be quickly queried online to better serve the public.

Summary of Archives Informatization In 20xx, Qixia District Archives Bureau adapted to the development requirements of national archives informatization construction, and based on the requirements of National Archives Informatization Construction Implementation Outline, Jiangsu Archives Informatization Construction Planning Outline (2005 ~ 20 10), Nanjing Archives Informatization Implementation Opinions and Several Opinions on Further Strengthening Nanjing Archives Informatization Construction, Theory of Three Represents Theory? Guided by important thoughts, guided by the full implementation of Scientific Outlook on Development, with the construction of a harmonious society as the main line and the requirements of provinces and cities as the goal, we should seize the opportunity, explore and innovate, and gradually realize the digitalization of important archives resources, the networking of archives information utilization and service. The modernization of archives management technology and the legalization of archives information work are within the overall framework of e-government construction in the whole region, based on network construction, with the construction of archives information resources as the core and the emphasis on strengthening electronic file management, and strive to build archives with Qixia characteristics.

First, leaders attach importance to and departments support, and improve the system guarantee of archives informatization construction.

The construction of archives informatization in Qixia District has been paid attention to by leaders at all levels since its launch. In the new building project in 2002, the district party committee and the district government sized up the situation and simultaneously planned and designed the construction of digital archives, which provided facilities and reserve conditions for the information construction of archives. In recent years, the district party committee and the district government have given support in manpower, material resources and financial resources, and invested a total of10.6 million yuan to upgrade the software and hardware facilities of the district archives, laying a solid foundation for the informatization construction of the archives in the whole region. At the same time, the district government information center has set up a special IP address for laying the internal LAN of the district file information system. Qixia District Audio-visual Archives Management Center was established, with the Deputy Secretary of the District Party Committee personally as the director of the center, and the Standing Committee of the District Party Committee, the Minister of Propaganda and the Deputy District Head as the deputy director of the center, which shows that the leaders of the District Party Committee and the district government attach importance to this work. The Opinions on the Implementation of Archives Informatization in Qixia District of Nanjing drafted by the District Archives Bureau was forwarded to all streets, departments, enterprises and institutions in the whole region, which provided institutional guarantee for the construction of archives informatization in the whole region. At the same time, more than 70 government departments, streets, enterprises and institutions in the whole region also actively responded to the call of the district party committee and district government for the informatization construction of archives, so as to ensure that funds, personnel, equipment and places are in place, and realize the synchronous design, implementation and standards of the informatization construction of their own archives and district archives.

Two, purchase facilities, build a network, and promote the construction of archives information infrastructure.

With the development of information technology, the traditional manual management mode is gradually being replaced by the electronic office mode which comprehensively applies computer technology and network technology. With the deepening of modernization of archives management and the gradual improvement of informatization, archives management is undergoing profound changes. In the construction of archives information infrastructure, Qixia District Archives Bureau focuses on hardware and software construction.

1, increase investment in hardware facilities, and realize modernization of file management and office automation. At present, * * * has purchased 3 servers, 43 computers, 1 projector, 1 switch, 1 display screen, 1 touch screen, 3 tape recorders, 2 scanners, 4 printers, 2 photocopiers and 1 set. More than 70 government departments, streets, enterprises and institutions in the whole region have purchased more than 100 computers, and the popularization rate of using computers to manage archives in Qixia District has reached 100%.

2. Strengthen the construction of software facilities and build a file information network platform. Qixia District Archives Bureau invested more than 6,543.8+600,000 yuan, established an independent portal website for the archives bureau (library), established a comprehensive file management system integrating files, and built a local area network of Jiangsu Province's file information system. All the streets, departments, enterprises and institutions in the whole region have also established archives management systems simultaneously, and connected with the district archives through private networks to realize digitalization, integration and networking of archives entry and management.

Three, demand, steady progress, pay attention to the construction of archives information resources.

Since the establishment of Qixia District Archives, there have been more than 970,000 files 103 cases in Tibet. With the continuous increase and enrichment of collection resources and the richness, comprehensiveness and differentiation of social archives information demand, the development and utilization of archives information resources also presents the characteristics of multi-channel and diversification. In order to adapt to the new changes brought about by the new situation, Qixia District Archives Bureau broke the old system of compartmentalization and tried to build a composite dynamic model of archival information resources on the basis of the traditional model.

1. Establish the archive directory database. The construction of archival cataloging database is the forerunner of the construction of archival information resources. A complete archive directory database will provide excellent meta-knowledge elements and meta-network nodes for the construction of future archive full-text databases, which is a necessary condition for excellent archive full-text databases. Based on this, Qixia District Archives completed the data entry of 970,000 case file directories and 103 case file-level directories, and realized the digitization of the whole library 100% file directories. At the same time, the establishment of a directory center, so that the archives of all units regularly into the database, real-time storage of the directory, to achieve dynamic management of the database, basically complete the construction of the file-level directory database.

2. Promote the construction of archives full-text database and multimedia database. Qixia District Archives Bureau has employed 6 people for a long time, equipped with 2 high-speed scanners, 3 servers, 43 computers and corresponding storage devices, and set up a file digitization processing line, which is responsible for the digitization of archives, photos, audio, video and other multimedia materials in the whole region. In line with the purpose of starting from demand, we should first digitize the full-text archives resources with the highest utilization rate and related to people's livelihood. In 2009, we completed the digitization of 970,000 pages of paper files of 26 cases, including the District Party Committee Office and the District Government Office, and searched and consulted them through the e-government platform of the whole region.

Four, relying on the platform, coordinated development, and strive to build an application system for file management.

In the construction of archives management application system, Qixia District Archives Bureau pays attention to the integration of archives information resources and strives to create a road for the whole society to share archives resources. Macroscopically, Qixia District Archives Bureau (Museum) pays attention to the change of management concept and establishes the concepts of front-end management, knowledge management and integrated management. In concrete practice, we are committed to establishing a three-dimensional archives resource management system based on computer network environment, which integrates management, digitalizes resources and serves the network. At present, Qixia District Archives Bureau (Museum) mainly relies on the construction of e-government, establishes an organization and guarantee institution for the construction of archives informatization, strives for financial support for the construction of archives informatization, and incorporates the construction of archives resources into the development plan of e-government in the whole region to ensure the sharing of information resources. Finally, relying on the e-government platform, we can realize active communication and promote coordinated development.

1. Establish an integrated management system for documents and archives, and speed up the construction of an electronic document center. Qixia District Archives Bureau (Museum) opens online? Current document utilization center? Through regular collection of government documents that can be made public by various departments of district organs, a dynamic document database is established, and an attempt is made to provide classified retrieval and query services for existing documents on the Internet. Cooperate with software companies to develop? Qixia district official document integration file comprehensive management system? Using automatic collection and data mining technology, through docking with the district electronic document exchange system, the automatic recording, automatic classification and automatic filing of documents sent and received by each network unit of the district electronic document network are realized, and the electronic document center based on Qixia district e-government platform is initially constructed.

2. Establish audio-visual archives Management Center in Qixia District and innovate audio-visual archives management mode. The collection, storage and utilization of audio-visual archives, including photos, audio and video, has always been a weak link in the management of archival resources. Especially with the development of social economy, audio-visual archives is used more and more frequently. How to better preserve the old photo archives, and integrate the Qixia District news media including Qixia Briefing and the increasingly huge audio-visual archives resources generated by various streets and departments, so as to make them play a greater social role, has become another focus of Qixia District Archives Bureau in the construction of archives informatization. With the active promotion of Qixia District Archives Bureau, Qixia District Party Committee and District Government established Qixia District audio-visual archives Management Center, which provided organizational guarantee for the complete collection and archiving of audio-visual archives materials. The management center is led by the district party committee and the district government, with the participation of the four major offices of the district, the propaganda department of the district party committee, the district-level organ working committee, the district cultural bureau and other departments as well as the district street working committees, and the district archives bureau is specifically responsible. Since the establishment of the management center, * * * has collected, collated and digitized all kinds of photos visited and inspected by the party and state leaders in this area, as well as 6,543,800+photos reflecting the politics, economy, culture, education, health, industry, agriculture and social undertakings in this area, and collected the video materials of the regional cable TV calendar, and on this basis, established? Digital photo file management system? With what? Audio and video file management system? Two subsystems.

3. Open the archives portal website of Qixia District, and expand new channels of archives information service. Qixia District Archives Bureau has opened its own portal-Qixia Archives Network. The website is built based on JS technology and adopts intelligent background management system, which is easy to operate, clear in rights and responsibilities and rich in content, and meets the browsing and query needs of government agencies and people. The website has 14 sections, including bureau (museum) introduction, government affairs disclosure, file inquiry, current document inquiry, policies and regulations, business guidance, work trends, online exhibition hall, Qixia District memorabilia, government information disclosure, etc. The website makes full use of the extensive, open, dynamic and nonlinear characteristics of the network distribution, publishes the collection guide and retrieval catalogue online, and regularly publishes the characteristic file information, which opens up a new channel for online services to all walks of life. At present, there are more than 4,000 open archives directories uploaded by the website, and the number of visits is increasing day by day, and the social benefits of the archives portal website have initially appeared.

Fifth, practice standards, formulate norms, and try to build standards and norms of archives informatization.

There are no rules, Fiona Fang. Qixia District Archives Bureau has attached great importance to standardization, standardization and institutionalization since the start of archives informatization construction. On the one hand, seriously study and understand the relevant standards of archives informatization that have been promulgated in China, and strive to practice these standards; On the other hand, according to the specific practical experience and the development trend of modern information technology, the existing standards are evaluated and revised, and a standard system adapted to Qixia District's own characteristics is gradually established. According to "Archives Law of People's Republic of China (PRC)" and "Archives and Management Standard of Electronic Documents" (GB/T 18894? The Archives Management Regulations of Jiangsu Province, the Archives Regulations of Nanjing and other relevant laws and regulations, combined with the actual situation of Qixia District, with the consent of the district party committee and the district government, Qixia District Archives Bureau (Museum) has formulated the Measures for the Administration of Electronic Archives Filing in Qixia District. Strictly control the operation of electronic documents from the aspects of collection, arrangement, filing, management and utilization, and put forward specific requirements. Based on what? Way? Nearly 70 unit archives in the whole region put the existing documents into storage and submit the audio-visual archives to the district archives once every quarter, which further standardized the information construction of archives in the whole region.

Six, strengthen training, improve the ability, pay attention to the construction of archives informatization talent team.

Informatization talents are the driving force to promote the development of archives informatization and the most precious resource for archives informatization construction. It is an urgent task to attach importance to the cultivation of information talents and improve the information literacy and skills of archivists. Qixia District Archives Bureau, under the condition that the overall level of computer, network and information technology in the whole region is not high, has stepped up the training of computer skills and informatization level for archivists, so as to prepare for the sustainable development of informatization construction. First, actively participate in computer application skills training courses and archives information training courses held at all levels. After training, most people passed the examination of civil servants' computer application skills and mastered the basic knowledge of file information. Most archivists can independently carry out the application and basic maintenance of the file integrated file information management system. Second, actively organize some personnel engaged in computer applications to participate in computer network technology training, collaborative office system training and information security training organized by the government informatization leading group; Thirdly, the archivists are regularly trained in this field, including knowledge and skills in computer foundation, network foundation, word processing, data processing, e-mail use, electronic file management, and the operation and operation of file management system. At work, Qixia District Archives Bureau also arranges staff to go to various departments for information guidance on a regular basis. When encountering information problems, they are always responsive, tireless and patient. Through hard work, the informatization skill level of archivists in the whole region has been greatly improved.

Seven, strict discipline, the implementation of regulations, to ensure the construction of archives information security system.

With the application of information technology, especially the popularization of network technology, file information security has become the key to the success or failure of file information construction. The security of archival information involves the instability of archival information, the security of archival information content service, the security of archival information data system, intellectual property rights and the security of confidential files. Qixia District Archives Bureau (Museum) earnestly implements the regulations and requirements of the relevant departments of the state, province and city on strengthening information security, builds the software and hardware environment required by the information security system, and ensures the safety of archives information.

1. Establish the framework of archival information security guarantee system, and gradually improve the archival information security management system. Install CCTV monitoring system to realize 24-hour real-time monitoring of the bureau (library); Strengthen the supervision of archives computer management system, and implement the system of posts and personnel quota for each computer. Without consent, other personnel are not allowed to use it at will, and the computer room staff are not allowed to use CDs and disks unrelated to work on the computer to ensure the safety of the archives database; Strengthen the supervision and guidance on the filing of electronic documents to ensure the authenticity, completeness and effectiveness of the filed electronic documents; The internal LAN of the archives is physically isolated from the external network, which runs on two servers respectively, and a hardware firewall is added to the external network. The external network mainly runs the archives portal website, while the internal network mainly runs the OA system and file management system software in the museum, and is connected with the government affairs network. Strengthen identity authentication and key management, and use network behavior control system to ensure the security of file information network transmission.

2. Thoroughly implement the "Measures for the Safety Management of Archives Informatization Construction in Jiangsu Province" and strictly implement the safety system. Are you online? Qixia District Archives Management System? In the process of file software production and full-text digitization, we should strictly abide by the confidentiality provisions to prevent file leakage. When it's finished? Qixia file management system? Set strict security measures, such as authentication, access control and encrypted storage. At the same time, Qixia District Archives Bureau has also formulated a series of rules and regulations, such as "Qixia District Archives Bureau Confidentiality System" and "Qixia District Archives Bureau Microcomputer Room Management System", which require the overall staff to improve their confidentiality awareness, strictly implement the confidentiality system, effectively strengthen the confidentiality work under the conditions of informationization, and improve their ability to prevent high-tech theft. In the aspect of external network information release, it is necessary to implement the responsibility to the people, strictly abide by the relevant security and confidentiality system, and all undisclosed file information will not be released on the external network. The online document catalogue and full-text information must be strictly controlled and appraised to ensure the safety of all online information and prevent confidentiality and leakage.

Eight, the difficulties and problems faced by the archives information construction.

1. The sustained and rapid development of archives informatization construction urgently needs professional network, database maintenance personnel and professional computer operators. At present, the personnel structure of archives bureau is aging, and there is a serious shortage of professional talents. Strengthening the information construction and management of archives urgently needs professionals.

2. Archivists are not very clear about the overall idea and goal of archival informatization construction, lack understanding of the construction and enjoyment of resources, lack of macro planning and management, and are limited to the general level of collecting materials and storing documents in archives.

3. The construction of archives portal website is still in the initial stage of low level. In the modern network environment, the establishment of archival websites is just a formality in a sense, and the published contents can't reflect the characteristics of archival work and can't meet the needs of all sectors of society to use archival websites to consult and use archival information.

Under the care and guidance of the provincial and municipal archives bureaus, Qixia District Archives Bureau has achieved certain results in its 2xxx-year archives informatization work, played a good service function, and produced certain social effects. At the same time, it also deeply realized the rapid development of information technology and the diversification, complexity and personalization of the demands of the majority of archives users for digital archives. At a new starting point, the archives informatization construction of Qixia District Archives Bureau will start from undertaking social responsibilities, improve the external social environment needed for its own development by earnestly fulfilling its service responsibilities, and obtain inexhaustible motive force for its own development from society. At the same time, in line with the working attitude of seeking truth and being pragmatic, we should increase the investment in the construction of archives informatization, strengthen the construction of archives informatization resources, improve the standards and norms of archives informatization, strengthen the construction of archives informatization talents, ensure the safety of archives informatization data, and promote the process of archives management informatization and modernization as a whole. We firmly believe that only by fully understanding the relationship between archival informatization construction and social development and striving to build a brand-new diversified archival information service system is the ultimate goal of archival informatization construction and can we really promote the better and faster development of Qixia archival work.

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