Four elements of invitation letter

The four elements of an invitation letter include title, title, body and signature.

Title: It consists of the name of the ceremonial activity and the name of the language. It can also include a personalized activity theme slogan. For example, "Alibaba Year-end Customer Appreciation Party Invitation Letter" and the event theme slogan "Gather Wealth Heroes Online". The theme slogan of the event can reflect the unique corporate culture characteristics of the organizer.

Title: Use "general name" as the title in the invitation letter, and add an honorific before the general name. For example, "Dear Mr./Ms. xxx" or "Dear General Manager (Director) xxx".

Text: The text of the invitation letter refers to the formal notification by the organizer of the business etiquette event to the invited party of the reasons, purposes, matters and requirements for holding the etiquette event, stating the schedule, time and location of the etiquette event, and Send a decent and sincere invitation to the invited party. At the end of the text, commonly used invitation phrases should generally be written. Such as "Please come" and "Welcome".

Signature: The signature must state the full name of the organizer of the ceremonial event and the date of writing.

Invitation letter processing process

1. The three characters "invitation letter" are the complete name of the language, and the "letter" in the official document are two different languages, so it is not appropriate Open it and write it as "Letter Regarding Invitation to XX Event".

2. The name of the invitee should be written in full, and nicknames or aliases should not be written. Between the two names you should write "cum" or "和" without a pause or comma. In invitations published online or in newspapers and magazines, due to the uncertainty of the recipient, the title may be omitted, or collectively referred to as "the person with whom you have the greatest respect."

3. Strictly adhere to the writing format. Title, reason for invitation, specific content, event time, event location, related matters, contact information, signature, etc. are essential parts, and no information should be missed.

4. The invitations must be detailed so that the invitees can come prepared and also reduce some unexpected troubles for the individuals or units hosting the event.

5. The invitation letter must be sent in advance so that the invited party has enough time to make overall arrangements for various matters. In short, invitations to etiquette activities are documents used in social life and have social public relations and etiquette functions. It not only expresses politeness and solemnity, but also serves as a voucher. It must be written concisely, appropriately, accurately and elegantly.