I'm in charge of the archives room now, and the files in it are all paper. I want to store all the documents in the computer for future reference. What should I do?

First, accumulate files and do a good job of collection.

The archives work of the company shall be under unified leadership and classified management; Archives management shall be carried out according to the principles of "who is in charge and who is responsible" and "who forms and arranges". No individual may take the company files for himself or refuse to file them. Archives collection occupies a special position in the whole archives management. Through the collection of archives, the archives of various categories and carriers generated and formed by various departments of the company in their work and activities are concentrated in the archives department, which is responsible for unified management. Responsible for collecting and sorting out the documents that should be filed by the department to ensure truthfulness, accuracy, completeness and system standardization; And file it and hand it over to the archives department of the unit according to regulations. It provides a material basis for the scientific management and effective utilization of archival information resources.

Second, scientific filing and sorting.

The company should manage all kinds of files in a unified way, implement departmental sorting (filing) and establish a full volume. Documents and materials should be filed on time, and the file management of major construction projects, major investment and financing projects and important scientific research projects should be synchronized with the projects. Management documents and materials formed in Party-mass work, administrative management, business management, production technology management, finance (non-accounting major), auditing, and personnel and labor management shall be filed in the following year 1 quarter and in the second quarter. Taking "archives" as a unit, according to the relationship between documents and materials in the process of formation and processing, scientifically organize archives, and classify, number and file archival entities by dividing the archives of companies and departments. Realize the orderly management of archival materials through archival arrangement.

Third, regular inspection and safekeeping.

Check the archives regularly, and repair and copy them in time if the archives are damaged or handwriting changes, so as to ensure the safety and integrity of the archives, and regularly carry out archives management and facilities inspection in the museum to ensure the safe storage of archives and the good operation of facilities and equipment; The archives should be kept clean and tidy, and have the protective functions of fire prevention, theft prevention, moisture prevention, light protection, rat prevention, insect prevention, dust prevention and pollution prevention ("eight precautions").

The archives warehouse should be equipped with facilities and equipment such as "eight precautions", air purification, automatic fire alarm, automatic fire extinguishing, temperature and humidity control and video monitoring. , and should regularly check and record the operation, eliminate hidden dangers in time. Through strict file management and adopting relevant protection technologies, we can protect the integrity and safety of files, prevent or reduce the damage of files, prolong the life of files, safeguard the secrets of the unit and ensure the information security of the unit.

Fourth, improve the management awareness and professional quality of archivists.

Employees with high management quality are conducive to the effective implementation of archives safety management. From the manager's point of view, it can be said that the manager's understanding and attitude towards file management has a great influence on file management: ideologically, enterprise managers should attach great importance to file management and realize that file management is an important part of enterprise management, and standardized file management can improve the economic benefits of enterprises; In action, we should fully support the archives management from human, financial and material resources to create favorable conditions for the work of archives managers;

At the same time, enterprise managers should bring file management into the enterprise agenda, formulate the file management system and management process suitable for their own enterprises, and set up corresponding file management working groups to rationally allocate responsibilities, so as to standardize their own file safety management.