How to send official short messages appropriately?

1. Proper and polite appellation: The appellation should clearly express the identity of the recipient and embody the principle of politeness. If you send official messages or WeChat to people at the same level, it is best to address them by specific names, such as "Ms/Mr", to show sincerity and respect; If a meeting notice is sent to a superior leader, the title is best expressed as the leader's surname plus position, such as "General Manager Zhang and Director Li". Proper appellation will lead to better communication and information transmission.

2. The first sentence reflects the theme: The theme is reflected in the first sentence, which helps the receiver to read the information in time and efficiently. If there is no clear theme, it may be ignored as spam messages. Summarize the theme appropriately, and explain the theme in the first sentence, so that the receiver can quickly know the general content, such as "the marketing center will hold a meeting to discuss."

Know ",and then inform the meeting time and place, such as" 9: 00 am on August 5, 70 1 conference room ". Ambiguous theme will affect work efficiency, and

It will increase the difficulty of querying messages in the future and affect the precision rate; For the receiver, you can know the main content without opening the short message, which is also conducive to improvement.

Work efficiency.

3. Concise and coherent content: The text of the official short message can refer to the writing mode of transactional notice, explain the background and purpose, and then explain the specific matters.

In terms of content expression, we should do the following two things: concise and clear. Try to accommodate all the information in one message and reduce the number of information exchanges. If there is a lot of information to be transmitted, it is recommended that

Explain it in points. There should be no ambiguity in the content expression, so as to avoid the receiver acting according to his own understanding.

Extended data:

For example, send text messages to leaders for dinner:

1, boss, are you free this evening? We haven't finished a meatless diet for a long time. There is a barbecue downstairs in my house, which tastes authentic. Let's invite the brothers to get together tonight.

Like what?

2, everyone said, hey, good dinner; Colleagues at dinner, alas, have deep feelings; Tonight's dinner, ah, has been decided; You want it to be on time. Come and join us.

3. The wind blows gently, and messages are flying all over the sky. There is a party tonight, and you are invited to attend. Rejection will not be accepted. If you are late, you will be fined three cups. Don't drive if you drink. Do it in advance.

get ready