Oa system application for official document management

The OA system official document management solution is as follows:

The Panwei OA official document management system complies with the "Electronic Official Document Standard for Party and Government Agencies GB/T 33476-33483" and is equipped with mobile office technology based on processes. Throughout the official document management process, with the combination of rich applications, it not only retains the traditional official document processing habits but also improves the efficiency of official document circulation, and further promotes the integration of "Internet government services".

1. Highlights of the Implementation of the Pan-Micro OA Official Document Management Plan

1. Electronicization of official documents, efficient receipt, distribution and exchange

State-owned enterprises and party and government agencies conduct daily operations We must revolve around "official documents". Strict format requirements, complex approval procedures, and reliance on traditional paper-based management from drafting to issuance require a lot of manpower and time just to stamp one by one and seek approval from leaders.

Not only can efficiency not be guaranteed, it will also affect the leader’s work schedule and information can easily leak. When it comes to cross-organization and cross-line documents, we can only rely on "manual" transmission. The entire circulation process cannot be supervised and the effectiveness cannot be guaranteed.

(Pan-micro official document electronic management process)

Pan-micro OA takes official documents as the main line. Under flexible process configuration, combined with other characteristic applications, the writing format and circulation path are unified, and various A state of coordination and cooperation to ensure the smooth flow of government orders.

Integrated document management

Complete national standardized official document format, with corresponding approval process through the OA system.

When drafting, both the main text template and the red template can be automatically called in the system, and the document format is standardized and unified.

(Select the official document type—capture the information of the sending and receiving units)

During the process of filling in the form, the system automatically captures the information of the sending and receiving units, and the information is quickly locked without searching or handwriting.

Flexible circulation: Use OA to freely add processes according to the needs of official document circulation. For official documents that need to be flexibly circulated, the document processing center can freely add next-step approvers and select them as needed, which is highly adaptable.

Intelligent document collection management

The OA system is equipped with intelligent document collection reminders. Official documents will be notified as soon as they arrive, so you can check them in time without missing them. Each user has his or her own mobile archive.

In addition, multi-system integration not only unifies the collection channels, but also enriches the external collection methods. You can receive documents by email, scan, or exchange documents. All official documents received are automatically registered and generated by the system and included in the archives for easy tracking and search.

Process at any time: After receiving the document, the approval opinions of each node are clearly recorded. You can quickly issue official documents as required and transfer tasks with one click, such as convening meetings, arranging tasks, etc., and each section cooperates with you easily. implement.

(Associate the transfer process, fill in the transfer form)

The exchange of official documents is safe and fast

There are detailed documents for the exchange of official documents between different units and different organizations. Send and receive registration. Whether the other party signs for receipt and the progress of the processing can be monitored in real time in the system. Who has modified it and where it has been modified can be recorded in detail in the system.

(Official document exchange status record)

If there is an error or failure to send, you can just cancel and resend it. It is easy to use and the whole process is transparently supervised.

Full-process tracking, leaving traces of modifications

Establish a portal to form a window for inspection of official document information. Who created the official document, who checked it, what the approval opinions were, modification information, etc. are clearly recorded for easy verification at any time.

The progress of the circulation of official documents can be monitored through the process. At any node, you can be informed in time, and can be supervised and supervised in a timely manner.

(Official document information inspection)

Summary: Full electronic management of official documents, rapid drafting, efficient approval, full-process monitoring, sound rules, standardized procedures, implementation of responsibilities, and strengthened supervision.

2. Multiple special function combinations, innovative and easy to use

The use of the pan-micro official document management system is based on convenience to improve users' official document transmission efficiency. Continuously introducing special plug-ins to enrich functions, assist document management, and improve user experience. Efficiency and ease of use are the keys to OA entering more and more organizations.

Red templates

Approval and issuance of official documents automatically selects red templates, and one-click application generates red header files, which is easy to use and has standardized styles.

Electronic signature

There is no need to stamp one by one when issuing red documents. Directly call the signature system, select according to permissions, and it will be automatically stamped, unified management, and easy to use.

(Electronic signature)

Official document QR code

Public documents can generate QR codes with one click to facilitate circulation. Simply scan the QR code on the document to register basic information, such as the document name, number, creator, document content and other information, which can be entered intelligently without the need for scanned copies.

Handwritten signatures, circle readings, and handwriting retention

Accustomed to the traditional habit of handwriting signatures and comments on official documents at any time, Panwei OA can handwrite, circle and read, and mark at any time through mobile devices. Able to retain handwriting and maintain leadership’s habit of signing and approving.

(Official document handwritten signature)

Official document assistant supervision process

Different institutions and different departments can set up an official document assistant, who can supervise at any time within the scope of authority. The circulation of official documents can improve the efficiency of official document circulation and circulation efficiency.

Official Document Briefing

According to traditional official document review habits, a form is used to summarize all relevant information in the circulation of official documents. Such as drafters, approval opinions, etc., the approval results at all levels are clear at a glance and easy to browse.

Official document report

Statistics on the number of official documents pushed from different angles, which type of official documents are used more, which units have frequent official document exchanges, and how many official documents are to be processed, through clear charts You can understand the trend.

(Official Document Report)

Summary: Featured small functions assist official document operations, fully meet official document processing needs, and adapt to official document processing habits.

3. Official documents are moved and processed, and can be reviewed and approved at any time

Official documents are in a hurry to be reviewed and approved, but the leader is not in the unit, important documents are not marked, and it takes a long time to convey the information in place , spending a lot of time looking for leaders will delay the timeliness of information.

The Panwei OA system synchronizes document management to mobile devices through a mobile modeling engine. Mobile phones and tablets can be transformed into mobile briefcases and can be processed anytime and anywhere.

Know the official document information to be done in a timely manner. You can check, sign and approve, and circle key information using your mobile phone, so you don’t miss important information.

Summary: Combining mobile office and official document management, the mobile phone is the archives, and important official documents can be processed anytime and anywhere, intelligently and without time lag.

2. The specific implementation value of the pan-micro official document management plan

With the advancement of electronic government affairs, intelligent official document management methods have become an important means for government and enterprise units to manage official document affairs.

Paperless: The powerful official document management system optimizes and standardizes the official document process and provides paperless control throughout the entire process.

Multi-functional: The modeling function is continuously expanded and applied to meet the needs of various official document processing. It is flexible and can be combined.

No boundaries: The boundaries between units, departments, and lines are fully connected with one system and one mobile phone for collaborative processing.