How to write an invitation message?

One of the most common things HR does is to send an interview invitation message to candidates.

Generally speaking, the short message of interview invitation often greatly affects whether the candidate will come for an interview.

Because this interview invitation not only reflects the professionalism of HR work, but also represents the first image of the whole company to the interviewer.

So let's take a look at how to write an interview invitation message today.

Pay attention to the candidate's title.

Calling a candidate at the beginning of a text message is the most basic etiquette and respect.

This is not only polite, but also clearly reminds the examinee that this short message is for him and asks him to give the necessary response: "Dear Teacher Chen."

Of course, if there are many people invited, you can directly write the name of the candidate: "Dear Mr. Chen Snail, hello"

This not only reflects the company's attention to the interviewer, but also can better distinguish which interviewer is when receiving the reply.

Introduce yourself directly.

SMS can directly indicate your identity, indicating that you are the person in charge of HR or xx position in xx company, thus giving the applicant a trustworthy feeling.

"This is Chen chen, the personnel of xx Company who just called you."

"I'm Chen chen, a personnel officer from xx Enterprise."

The above writing is ok, and can be slightly modified according to whether you have contacted the candidate by phone in advance.

Concise text

The text mainly includes the position of the recruitment, the time and place of the interview and what needs to be brought in the interview. Just make these three points clear.

"Thank you for applying for xx position in our company. Your knowledge and experience left a good impression on us. In order to get to know each other better, please come to our company for a formal interview on xx, xx. Please bring your resume, academic credentials, etc. "

However, it should be noted that the tone of the text should not always be business-like and unemotional.

HR can choose a targeted and biased tone to invite according to the job nature of the company/position and the personal information of the candidate.

Such as advertising/entertainment/culture and other professional types, the content and style of writing can be relatively relaxed, while business/law/medical and other industries should be more stable, but not too serious or humorous.

Detailed contact information

The important contents of time and place have been written, and the remaining important information is "contact information".

In addition to the phone, you can also indicate the email address, QQ number and micro signal to contact. Because different candidates like and prefer to use different contact information.

"If you can't arrive on time for some reason, you can contact us in the following ways:

Never forget your signature.

At the end of the message, HR's personal information and company information are usually attached. This makes it easier for candidates to understand the basic situation of the sender and facilitate subsequent communication.