Writing standard of quotation letter

That is, the title or theme of the article is marked in the center of the first line in large font, indicating the main content of the letter. You can write the words "citation letter" and "citation letter" directly.

Detailed tips

◆ The purpose of marking the name or subject of the letter is to let the recipient know its content as soon as it is opened, and it is also convenient for the other party to refer to it when distributing or archiving.

◆ The title or theme of the document should be used as needed, which does not mean that it must be in every letter and can be omitted as appropriate.

(2) Title

Write the trustee's name on a new line under the heading, or directly at the top of the first line. Add a colon after the title.

Detailed tips

◆ Because the quotation letter is aimed at the inquiry letter, the title item should be written with the specific name and personal name of the other unit or department according to the inquiry letter.

Personal names can be preceded by honorifics such as "Dear", and names should be followed by titles such as "Sir", "Madam", "Manager" and "Director".

(iii) Text

Start writing in the blank space under the title. Generally, thank you briefly for your inquiry first, and then reply to the price and related information, such as product quality, specifications, packaging, delivery methods, preferential policies, etc. Finally, euphemistically write down concerns such as "Welcome to inquire again".

Detailed tips

◆ Don't answer the quotation question just because it is a quotation letter. The quotation is inseparable from the quality, specifications and packaging of the products.

(4) Conclusion

Write "Sincerely" and "Best wishes" in the two spaces below the text, and write "Salute" and "Shang Qi" in the space above without punctuation.

Detailed tips

◆ Common suffixes include "Wish-good luck forever" and "Congratulations-Shang 'an".

◆ The conclusion can also be written in polite social language as appropriate, followed by a period.

◆ The conclusion can also be omitted as appropriate.

(5) Signature

Sign the author's name in the lower right corner of the text or conclusion. Write the date of writing under the signature.

Detailed tips

◆ The author's name can be the name of the unit or department or the name of the individual.

◆ If the name of the writer is the name of the unit or department, the full name or standardized abbreviation shall be written.

◆ If the writer's name is a personal name, the name of the unit or department can be marked in front.