I would like to ask about the detailed process of bidding.

Basic procedures for tendering and bidding

Generally speaking, tendering and bidding need to go through the procedures of tendering, bidding, bid opening, bid evaluation and bid determination.

Tendering

A tender notice shall be issued for public tendering. The bidding announcement shall be published through newspapers, periodicals or other media. If it belongs to government procurement and adopts public bidding or invitational bidding, it must also comply with the regulations on the release and management of government procurement information. Currently, there are three media designated by the Ministry of Finance to release government procurement information, namely: China Government Procurement Network, China Financial News, China Government Procurement Magazine. The bidding notice shall specify the following matters: (1) the name and address of the tenderer; (2) the nature and quantity of the bidding items; (3) the location and time requirements of the bidding items; (4) the method, place and date of obtaining the bidding documents. Time; (5) Fees charged for bidding documents; (6) Other matters that need to be announced.

The tenderer or bidding intermediary agency may pre-qualify legal persons or other organizations interested in bidding, but shall publish a pre-qualification notice through newspapers, periodicals or other media. The pre-qualification notice shall specify the following matters: (1) The name and address of the tenderer; (2) The nature and quantity of the bidding items; (3) The location and time requirements of the bidding items; (4) Methods for obtaining pre-qualification documents, Place and time; (5) Fees charged for pre-qualification documents; (6) Place and deadline for submission of pre-qualification applications; (7) Schedule of pre-qualification; (8) Other matters that need to be announced. The above-mentioned preliminary review shall mainly examine whether the legal person or other organization interested in bidding has the ability to satisfactorily perform the contract. Legal persons or other organizations interested in bidding shall submit to the tenderer or bidding intermediary agency certification documents or materials proving their ability to satisfactorily perform the contract. The tenderer or bidding intermediary agency shall make a pre-examination decision on the legal person or other organization that submitted the pre-qualification application.

If the invitation bidding procedure is adopted, the tenderer shall generally issue bidding invitations to three or more legal persons or other organizations that are interested in bidding or have passed prequalification.

If the bidding negotiation procedure is adopted, the tenderer shall generally issue bidding invitations to two or more legal persons or other organizations that are interested in bidding.

The tenderer or bidding intermediary agency shall prepare bidding documents according to the requirements of the bidding project. Bidding documents should generally state the following matters: (1) Instructions to bidders; (2) Nature and quantity of bidding items; (3) Technical specifications; (4) Requirements for bid prices and their calculation methods; (5) Bid evaluation procedures Standards and methods; (6) Time for delivery, completion or provision of services; (7) Relevant qualification and credit certification documents that the bidder should provide; (8) The amount of the bid deposit or other forms of guarantee; (9) Bidding documents Preparation requirements; (10) Method, place and deadline for providing bidding documents; (11) Schedule for bid opening, bid evaluation and bid determination; (12) Contract format and main contract terms; (13) Other matters that need to be specified matter.

The tenderer or bidding intermediary agency may, in the bidding documents, stipulate that the bidder shall submit alternative bidding documents at the same time as the bidding documents that meet the requirements of the bidding documents, but shall make an explanation and stipulate the corresponding Review and comparison methods.

The technical specifications specified in the bidding documents shall adopt internationally or domestically recognized legal standards. The technical specifications stipulated in the bidding documents shall not require or indicate a specific patent, trademark, name, design, model, place of origin or manufacturer, and shall not tend to favor or exclude a legal person or other organization interested in bidding. content.

If the tenderer or bidding intermediary agency needs to clarify or make non-substantive modifications to the sold bidding documents, it shall generally notify all bidders in writing 15 days before the deadline for submitting bid documents. Purchaser, such clarification or modification shall be an integral part of the bidding documents.

Generally, there shall be no less than 30 days from the date when the bidding announcement or the bidding invitation is issued to the deadline for submitting bidding documents.

For the same bidding project, the tenderer or bidding intermediary agency can conduct bidding in two stages. In the first stage, the tenderer or bidding intermediary agency shall require legal persons or other organizations interested in bidding to submit preliminary bidding documents that do not include the bidding price and set out suggestions on the technology, quality or other aspects of the bidding project. The tenderer or bidding intermediary agency may discuss the contents of the preliminary bidding documents with the bidder. In the second stage, the tenderer or bidding intermediary agency shall provide formal bidding documents to bidders who have submitted preliminary bidding documents and have not been rejected. The bidder or bidding intermediary agency shall submit the final bidding documents including the bid price in accordance with the requirements of the formal bidding documents.

Bidding

Bidders shall prepare bidding documents in accordance with the provisions of the bidding documents. Bidding documents shall specify the following matters: (1) Bid letter; (2) Bidder qualification and credit certification documents; (3) Bid project plan and description; (4) Bid price; (5) Bid deposit or other forms of guarantees ; (6) Other contents required by the bidding documents.

Tender documents should be sealed and delivered to the bidding location before the specified deadline. The tenderer or tendering and bidding intermediary agency shall not open and return the tender documents received after the deadline for submission of tender documents. The tenderer or bidding intermediary agency shall sign and record the received bidding documents. Bidders have the right to require the tenderer or bidding intermediary agency to provide a receipt certificate.

The bidder may withdraw, supplement or modify the submitted bid documents; however, it shall notify the tenderer or bidding intermediary agency in writing before the deadline for submission of bid documents.

Bid opening

Bid opening shall be conducted in a public manner in accordance with the time, place and procedures specified in the bidding documents. The bid opening shall be hosted by the tenderer or the bidding intermediary agency, and members of the bid evaluation committee, representatives of the bidders and representatives of relevant units shall be invited to participate.

The bidder will check the sealing condition of the bidding document. After confirming that it is correct, the relevant staff will open the seal in public, verify the bidding qualification, and read out the bidder's name, bid price and other main contents.

The bidder may make necessary explanations for the bidding, but the explanation shall not exceed the scope recorded in the bidding documents or change the substantive content of the bidding documents. The bid opening shall be recorded and archived for future reference.

Bid evaluation and bid determination

Bid evaluation shall be conducted in accordance with the provisions of the bidding documents.

The tenderer or bidding intermediary agency is responsible for establishing a bid evaluation committee. The bid evaluation committee is composed of representatives of the tenderer and experts in technology, economics, law and other fields hired by the bidder. The total number of people is generally an odd number of more than 5 people, of which the number of hired experts shall not be less than two-thirds. Personnel who have an interest in the bidder are not allowed to enter the bid evaluation committee.

The bid evaluation committee is responsible for evaluating bids. The bid evaluation committee shall review all bid documents and shall decide that any bid documents that are materially inconsistent with the provisions of the bidding documents are invalid.

The bid evaluation committee may require the bidder to make necessary clarifications on unclear meanings in the bid documents, but the clarifications shall not exceed the scope recorded in the bid documents or change the substantive content of the bid documents.

The bid evaluation committee shall review and compare the bid documents in accordance with the provisions of the bid invitation documents, and recommend one to three winning candidates to the bidder.

The tenderer shall determine the winning bidder from among the winning candidates recommended by the bid evaluation committee. The selected bidder shall meet one of the following conditions: (1) Meet all requirements of the bidding documents, and take into account various preferential and tax factors, and quote the lowest bid price under reasonable conditions; (2) Satisfy the maximum requirements specified in the bidding documents. stipulated comprehensive evaluation standards.

Except for the bidding procedure, the tenderer or bidding intermediary shall not negotiate with the bidder on the bidding price, bidding plan and other matters before the bid is determined.

The tenderer or bidding intermediary agency shall notify all bidders in writing of the winning bid results. The tenderer and the winning bidder shall sign a written contract in accordance with the provisions of the bidding documents and the bid winning results.

Tendering process:

Open (invitation) bidding and procurement method:

1. The host delivers a speech: announces the start of the bid opening meeting and introduces the content of the procurement project and the name of the bidder. Announce the list of the host, bid monitor, bid singer, recorder, liaison and other staff for this bidding activity.

2. Read out the "Venue Discipline" of the conference.

3. Check the qualifications of representatives of bidding units: the notary (tender supervisor, staff) checks the qualifications and identity certificates of representatives of bidding units.

4. Check the deposit payment status. Ask a notary (tender supervisor, staff member) to check.

5. Announce the delivery time of each tender document and check the sealing condition of the tender documents: Ask a notary (supplier representative) to check the sealing condition of the tender documents and announce the inspection results.

6. Open the bid documents publicly: Ask the notary (tender supervisor, staff) to open the bid documents and keep records. At the same time, all bidders are requested to raise any questions on the spot if they have any questions about the bidding opening.

7. Entering the evaluation stage: It is announced that the bid evaluation stage has entered. Bidders are asked to wait at the designated place and wait for notification from the bid evaluation team to clarify relevant matters. For all contact work, please contact the person responsible for this bidding activity. people contact.

8. Read out the "Instructions for Bid Evaluation Experts" and introduce the members of the jury: The host reads out the "Instructions for Bid Evaluation Experts", introduces the members of the bid evaluation committee and other staff who attended the bid evaluation meeting, and consults with the jury Members recuse themselves from claims.

9. Nominate the leader of the jury: The members of the jury are asked to nominate the leader of the jury.

10. Discuss the bidding documents and bid evaluation methods (referring to projects that have not been evaluated in advance): The purchaser will introduce the basic situation of the project and introduce the contents of the bidding documents.

11. Evaluate technical bids and commercial bids.

12. Open and close the price and bid documents publicly: the bids will be made public, and all bidders will be asked to confirm their bid quotations.

13. Bid award: The evaluation committee will evaluate based on the bid evaluation methods specified in the bidding documents and the bidding status of the bidders. The evaluation committee leader will prepare the bid based on the original bid evaluation record and evaluation results signed by the evaluation committee members. Bid evaluation report shall be confirmed and signed by members of the evaluation committee.

14. Announce the bid evaluation results: The host will announce the bid evaluation results and the supplier’s right to question at the bid opening venue.

15. The notary’s speech: Ask the notary from the notary office to give a notarization.

16. The bid opening and bid evaluation activities are over: Thank you all for participating in this government procurement bidding work, and thank you for your support of government procurement work.

Competitive negotiation procurement method:

1. The host delivers a presiding speech: announces the start of the competitive negotiation procurement meeting, introduces the content of the procurement project and the name of the negotiating supplier. Announce the list of the host, bid monitor, bid singer, recorder, liaison and other staff for this procurement activity.

2. Read out the "Venue Discipline" of the conference.

3. Check the qualifications of negotiation supplier representatives: the notary office (tender supervisor, staff) checks the qualifications and identity certificates of negotiation supplier representatives.

4. Check the deposit payment status. Ask a notary (tender supervisor, staff member) to check.

5. Announce the delivery time of each negotiation document and check the sealing status of the negotiation documents: Ask the negotiating supplier representative to check the sealing status of the negotiation documents and announce the inspection results.

6. Open the negotiation documents publicly: Ask the notary (bid supervisor, staff) to open the bid evaluation documents and keep records. At the same time, each negotiating supplier is required to raise any questions on the unsealing situation on the spot.

7. Introduce the members of the negotiation team and select the leader of the negotiation team: the host reads the "Instructions for Experts", the host introduces the members of the negotiation team one by one, asks if there are any avoidance issues, and the members of the negotiation team recommend one The team leader serves as the main negotiator.

8. Negotiation supplier qualification review: Negotiation suppliers are asked to wait at the designated place and wait for notification from the negotiation team to clarify relevant matters. Please contact the contact person for this bidding activity for all contact work.

9. Determine the negotiation order: The staff will prepare number plates for the supplier representatives participating in the negotiation to draw to determine the negotiation order and announce it.

10. The negotiation team negotiates with suppliers one by one: According to the order determined by drawing lots, the negotiation team negotiates with supplier representatives one by one.

11. Final quotation: Representatives of each negotiating supplier will fill in the final quotation on the quotation form prepared in advance and submit it to the negotiation team.

12. Review the negotiation results: The negotiation team will review the supplier's final quotation and the review requirements in the negotiation documents, and recommend or determine the candidates for the deal.

13. Announcement of negotiation results: The host announces the negotiation results and the supplier’s right to question.

14. The negotiation and procurement activities are over: Thank you all for participating in this government negotiation and procurement work, and thank you for your support of government procurement work.

Inquiry and procurement method:

1. The host delivers a presiding speech: announces the start of the inquiry and procurement meeting, introduces the content of the procurement project and the name of the inquiry supplier. Announce the list of the host, bid monitor, bid singer, recorder, liaison and other staff for this procurement activity.

2. Read out the "Venue Discipline" of the conference.

3. Check the qualifications of representatives of suppliers who inquire about prices: the notary office (tender supervisor, staff) checks the qualifications and identity certificates of representatives of suppliers who inquire about prices.

4. Check the deposit payment status. Ask a notary (tender supervisor, staff member) to check.

5. Announce the delivery time of each quotation document and check the sealing condition of the inquiry document: Ask the representative of the inquiry supplier to check the sealing condition of the quotation document and announce the inspection results.

6. Publicly open the price inquiry and procurement documents: ask the notary (tender supervisor, staff) to open the quotation documents and keep records. At the same time, all inquiry suppliers are required to raise any questions on the spot if they have any questions about the unsealing situation.

7. Inquiry supplier qualification review: Inquiry suppliers are asked to wait at the designated place and wait for notification from the inquiry procurement team to clarify relevant matters. Please contact the contact person for this bidding activity for all contact work. connect.

8. Singing the bidding: Ask the staff to open the quotation on the spot, publicly sing the bidding, and keep records. At the same time, all bidders are requested to raise any questions on the spot if they have any questions about the bidding opening. The bidding record form (including the name of each bidder, bid price, price discount and other relevant contents) shall be confirmed and signed by the bidder, bidder, recorder and inquiry team.

9. Announce the result of the inquiry: Determine the supplier based on the principle of meeting the procurement needs, equal quality and service, and the lowest quotation, and announce the result on the spot.

10. The inquiry and procurement activity is over: Thank you all for participating in this government inquiry and procurement, and thank you for your support of government procurement.

1. Bidder identity confirmation

The tenderer and staff shall confirm the identity of the persons participating in the bid opening in accordance with the requirements of the bidding documents. The legal representative of the bidding company or the entrusted company general manager and full-time trader must present the legal person card and trader card, and the project manager must present his or her ID card. Only those who meet the requirements can enter the venue to participate in the bid opening. Bidder representatives should arrive at the bid opening venue in advance and sign in according to the time specified in the bidding documents. Those who are absent without excuse, late or do not wear the legal person card or trader card will be deemed to have given up.

2. Pay the bid deposit

The bidder must pay the bid deposit in the amount specified in the bidding documents.

3. The host (tenderer) announces the start of the bid opening meeting

4. Supervisors of the Procurement and Recruitment Supervision Office announce the identity confirmation of the bidder, bidding instructions and venue discipline:

(1). Bidders enter the venue and take their seats according to the designated seats

(2). Comply with the bidding opening disciplines, no loud noises, no smoking, and consciously protect public property and facilities

(3). Bidding units are not allowed to whisper or exchange information

(4) Submit bids in an orderly manner and are not allowed to be crowded

( 5) Consciously obey the instructions of the venue staff

(6) After the host announces the end of the meeting, the bidder can leave the venue

(7) If the bidder violates the bidding instructions and the venue Disciplined bidders will be punished as disrupting the bidding order and will be included in bad behavior and blacklisted.

5. The host introduces the bid evaluation method and construction period, quality and other requirements of the project. The bidders will also be asked whether they have any objections to the bidding documents. Any objections will be explained on the spot. The bid opening will begin after confirming that there are no objections.

6. Each bidder fills in the bid according to the requirements of the bidding document (time 5 minutes)

7. The bidder submits the bid in order

8. Transaction The staff of the center will open, sing and record the bids. The legal representative of the bidder or the entrusted general manager of the company will first verbally confirm the content of the bids.

9. Determine the winning bidders

According to the bid evaluation method, the profit transfer base will be selected, and the winning bidders will be calculated and determined.

10. Signature confirming the bid opening results

After the bid opening, the legal representative of the bidder or the entrusted general manager of the company, the tenderer, the bid singer, the recorder and the supervisor should all sign in the bid opening record Sign the form to confirm.

11. Publicize the winning bidders

The tenderer shall publicize the winning bidders for 2 days as required, and submit a written report on the bidding status as required

12 , Issue a notice of winning the bid

If there is no objection, issue a notice of winning the bid.

Bid opening process

Name of the tender:

Before the bid opening: the bid is declared to be invalid or the bid opening decision is not allowed for any reason (eight points listed in Procurement Law 48) Bid.

The name or code name of the bidding manufacturer should be announced.

Explanation: "During the announcement period, no manufacturer submitted a written request for explanation of the bidding documents within the doubt-clearance period" or "The bid submitted by the manufacturer "Doubts about the documents have been resolved in accordance with the law", and the bid opening will now begin (no doubts will be cleared at the bid opening site).

Inquiry: Does the supervising unit have any comments? Is there any additional explanation from the participating units?

Inquiry: Bidding Does the manufacturer need to provide proof that the deposit has been paid at the designated location of the school? (If the bidding manufacturer does not provide it when asking, and does not attach the proof of the deposit with the bid, even though the payment has been made at the designated payment location of the school, The tender deposit is still deemed to have not been paid...the bid is invalid).

Before opening the bid seal: review of qualified bid seals

The bid documents will arrive before the bid closing date: year, month, day.

Use the outer envelope attached with the bidding document, and the outer envelope has been sealed in writing.

The name and address of the manufacturer are stated on the outer envelope.

There are no circumstances that prohibit participation in bidding as stipulated in Article 103 of the Procurement Law (check online).

The same manufacturer only submits one bidding document. Two or more branches of the same company, or one company and its branches There are no separate bids for this procurement case.

Review results: □ There should be three or more qualified manufacturers that meet the above conditions.

□ Less than three are declared unsuccessful. .

Open the bid seal:

Document seal review

Review results: □ Announce (notify) the manufacturer that shall not be the winner of the bid (invalid bid), the manufacturer number and the reasons.

□ There is one (more than one) manufacturer that meets the requirements of the bidding documents (if not, the bid will be declared rejected).

The bid envelope and bid document review (later, by Undertaken, hosted, and supervising personnel jointly signed)

Review results: □Announced (notified) the number of manufacturers that cannot be the winning bidder (invalid bid) and the reasons.

□There is one (more than one) manufacturer that meets the requirements of the bidding documents (if not, the bid will be announced as rejected).

Singing the bid - if there is a bid, the bid should be announced

Open the bottom price seal

◎Price reduction process when the lowest bid does not reach the reserve price

The lowest bidder will be prompted with his/her identity, authorization certificate and seal.

The lowest bidder’s manufacturer’s price exceeds the reserve price, negotiate with the lowest bidder The manufacturer reduces the price once.

Before the first price reduction, the manufacturer’s price reduction results with the lowest bid price should be announced.

Before the second or third price reduction, the manufacturer should announce the price reduction. The lowest bid price with a one-time price reduction.

Award the bid and prepare a bid opening (award) record sheet (the host announces the bid opening, bid review, and bid award situations).

1. This case The bidders at the bidding site, and the qualified bidders.

2. Open the certificate envelopes in order, and the review results show that all the bidders are in compliance with the provisions of the bidding documents, and some are unqualified.

3. Qualified Among the bid envelopes with certificate seals, after opening and reviewing, some were qualified and others were unqualified.

4. The numbered bidders bid at the lowest price of NT$, and the lowest price was NT$

Within the time limit, the bid will be announced in accordance with Article 52, Paragraph 1, Paragraph 1 of the Procurement Law.

1. A more standardized approach:

1. Introduce the relevant departments of the bidding unit attending the bid opening meeting.

2. Introduce the units participating in the bidding;

3. Announce the bid-singing, bidding-monitoring, and marking staff of the bid-opening meeting

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4. Announce the venue discipline of the bid opening meeting;

5. Inspect and publicize the sealing status of the bid document and the payment of the bid deposit. After the inspection and publicity, the representative of the bidding unit shall sign at the recorder's office confirm.

6. The representative of the bidding unit or the host of the bidding opening meeting will sing the bidding, and the bidding supervision staff will check whether the seal of the bidding document is complete, further confirm the qualifications and abilities of the bidder, and review and confirm on the spot Afterwards, the bidder shall keep records;

7. The bid opening stage is over and the bid evaluation process has entered. Each bidder will meet individually with the leaders of the relevant departments of the bidding unit to communicate and answer questions;

8 , conduct a comprehensive evaluation of the bidder based on the bidder's final quotation, construction period, quality assurance, after-sales service, corporate reputation, performance of the project leader, etc. At this stage, the judges should fully express their opinions, and finally conduct a registered vote . The bid evaluation results are reported to the leadership for approval (generally larger projects do not announce the bid evaluation results on site);

9. The winning bidder holds the bid winning notice issued by the bidding office and negotiates with the project management department and person in charge. Make a contract.

2. Unacceptable practices:

1. The bid opening and evaluation process lacks transparency, no bids are sung on site, and operations are always conducted in secret;

2 , On-site auction-style bidding, (there will always be someone coming out to lower the price);

3. Bidding alliance units use unfair means to exclude and slander non-bidding alliance units.

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1. Meeting time:

2. Meeting location:

3. Moderator:

4. Meeting Agenda

Phase One: Bidding

1. The moderator announces the start of the meeting. Introduce the leaders and relevant personnel attending the meeting.

2. Supervisors read out the work disciplines for construction bidding and opening.

3. The host announces the start of the bidding, and the bidders place the bidding documents into the bidding box in sequence.

4. At the bidding deadline, the host announces the deadline and the bidding ends.

5. The bidder will wait on site for the opening of the bid.

The second stage: review the upper limit of the bid control price

1. The person preparing the upper limit of the bid control price reports on the preparation situation.

2. The tenderer organizes a review of the upper limit of the bid control price and makes a decision.

3. The director of the bidding committee signs the resolution.

4. The staff will seal the review decision on the upper limit of the bid control price and submit it to the director of the bidding committee.

The third stage: bid opening

1. The host announces the start of the meeting and introduces the leaders and relevant personnel attending the meeting.

2. Participants sign in and verify the identity of the bidder’s representative on site (the bidder must send a legal representative or his authorized agent to attend the bid opening on time with a letter of introduction from the unit and his or her ID card (both must be original) Yes, otherwise the bid will be deemed to have been abandoned, and the bid documents will not be opened and returned to the bidder intact).

3. The director of the bidding committee reads out the review decision on the upper limit of the bid control price, and the staff announces it on the bulletin board.

4. Supervisors and staff will check the bidder’s bid security submission status on site (the bidder should ensure that the bid security deposit can be effectively submitted to the bidding agent and obtained from the bidding agent’s financial department before the deadline for submission of bid documents) The original receipt or money order issued, otherwise, the bid guarantee will be deemed invalid).

5. Supervisors, staff and bidder representatives shall check the sealing status of the bid documents that have been validly submitted for bid guarantee one by one.

6. The staff unseals the tender documents that have passed the sealing verification, and checks the signature of the tender documents. For tender documents that meet the requirements, the staff will work under the supervision of supervisors and bidder representatives. Read out the name of the bidder, bid price and other relevant content, and at the same time announce the bid price on the bulletin board.

7. The legal representative of the bidder or his authorized agent shall confirm the bid price and sign.

8. The supervisor and the bidder’s representative inspect the drawing box. The supervisor will announce the table tennis balls marked with percentage points one by one and put them into the drawing box. The bidder’s representative will randomly draw the table tennis balls from the drawing box. Determine the percentage point drop after the first average, and calculate the bid evaluation benchmark price on site.

9. The supervisor will review the readout content and the extraction process on-site and give a supervisory speech.

10. Speeches by leaders attending the meeting.

Also: For information on winning the bid, please contact the administrative supervision department (Tendering Office or Discipline Inspection Commission)