What does the file directory number mean?

Question 1: What do the fonds number, catalogue number and file number mean respectively? The clan number refers to the organic whole of the archives formed by independent organs, organizations or individuals in social activities. The fonds number is the only file management organization code in the county, and it is the code compiled by the archives for filing units. When a unit transfers a file to the archives, the archives will give the transferring unit a unique code according to the relevant rules, and then no matter what kind of file the unit has, it will be the number of the whole case. There are no fonds for units that have not handed over files to the archives.

Fonds number: fill in the code number compiled by the archives to the filing unit. Enterprises can fill in the Chinese phonetic alphabet of the expression unit.

Directory number: fill in the directory number of the family file. Duplicate file directory numbers are not allowed in the same series. An enterprise or unit that prepares a classification scheme according to the Trial Measures for Archives Classification of Industrial Enterprises may fill in the category characteristic code.

Case number: the number of the case file in the directory. Duplicate case numbers are not allowed in the same case file directory (or the lowest category in the classification system).

File number: when sorting out accounting files, fill in according to the corresponding items on the accounting voucher box or accounting file box.

Question 2: How to compile the document catalog number? The directory number at 20 o'clock is the directory number, which means in which directory the file can be found.

When cataloging files and archives in archives, it is customary to compile a catalogue according to the storage period, with the permanent catalogue number of 1, the long-term catalogue number of 2, and so on. Files are generally not cataloged according to the storage period, but by annual classification. Naturally, there will be no catalog number, because it will be used every year.

Accounting files are divided into accounting statements, accounting books, accounting vouchers and others. If the number of accounting statements and account books is small, a directory can be compiled for each, and the directory number is1; If the quantity is large, it can be a serial number of several years. After disconnection, the second directory will be compiled, the directory number is 1, 2 ... If the number of accounting vouchers is large, it can be compiled once a year, and the directory number will become 1, 2, 3 ... If the number is small, it can be compiled in five years and the directory number will go down.

Question 3: What is the difference between the file directory number and the file number? You can refer to GB/T9705-2008 File Format.

3. 1.3.8 Compilation of document number

The cover file number consists of fonds number, catalogue number and file number.

Clan number: the number assigned by the archives to the filing unit.

Directory number: the directory number to which the files in the whole clan belong. Duplicate file directory numbers are not allowed in the same tribe.

File number: the serial number of the file in the directory. Duplicate file numbers are not allowed in the same file.

My principle is that the fonds number is given by the archives, and the catalogue number can also be expressed in years, and the case file number is the serial number of the case file of that year.

Question 4: What is the directory number of the file? There is no file year number in the file, only the file code. Are you mistaken?

Question 5: What is the file directory number? The file number is 10.

Question 6: How to distinguish and arrange the clan number, catalogue number and file number? Quanzong number: the code number compiled by the archives for the filing unit. Directory number: the number of each file directory. Document number: the number of each document. Please refer to: hefei.gov/...3

Question 7: Compilation of file number (fonds number, catalogue number, file number (part number) and page number) (1) Compilation of fonds number Fill in the code number compiled by the archives for the filing unit. For example, Shaodong No.1 Middle School, the county archives determined that its clan number was "142" and its school emblem was "0 142". If the clan number is not determined, the clan number may not be temporarily filled in before the document enters the library. Enterprises can fill in the Chinese phonetic alphabet of the expression unit. (2) Compilation of catalog number. Fill in the directory number of the files in the whole case. Duplicate file directory numbers are not allowed in the same clan. An enterprise or unit that prepares a classification scheme according to the Trial Measures for Archives Classification of Industrial Enterprises may fill in the category characteristic code. The file directory number should be set according to the file arrangement of the whole clan. The file directory number can be set according to different time, different organizational structure, different storage period, different themes or different carrier forms. The number of files contained in each file directory is usually three digits. That is, when the number of files in the file directory is less than 1000, the file directory or file directory number is generally not set separately; When the number of files exceeds 1000, a separate file directory shall be established and a separate file directory number shall be compiled. There should be no duplicate file directory numbers in the whole clan. The directory number is the file category code identification composed of Chinese phonetic alphabet and * * * numbers. Categories of different levels can be separated by the separator "●". If there is no misunderstanding, the delimiter is omitted. 1, the directory number of the first-class category is written in the capital pinyin letters of one or two representative Chinese characters in its category. That is, w stands for document file; Y stands for business files (if a company has many business files, it can be marked with Y 1, Y2, Y3, etc. ); J stands for scientific and technological archives; K stands for accounting file (statement K 1, account book K2, voucher K3); X stands for audio-visual archives; D stands for electronic document; SW stands for file object. 2. The numbers * * * "1","2" and "3" are used to indicate three different storage periods: permanent, long-term (or 30 years) and short-term (or 10 years). 3. The directory number y 1 of the sample business document stands for permanent business document; Y2 stands for long-term (or 30-year) business documents; Y3 stands for short-term (or 10 year) business documents. (3) The file number (piece), page number 1 and file number are the serial numbers of files in the directory, and the file number is identified by three * * * digits. The files in the directory are numbered in the order of arrangement, and there shall be no blank numbers. Duplicate file numbers are not allowed in the same file directory (or the lowest category in the classification system). All files in each file directory can only be numbered by serial numbers. If there are more than two (including two) file serial numbers in a directory, the file serial numbers should be renumbered or the file directory should be set separately. Documents, business files and scientific and technological files sorted by volume should be written in turn within the same storage period, and then the part number (filled in the serial number column) and page number should be written in turn by file unit. Financial statements, account books, vouchers and others in accounting files are written in the form of "big stream", and each file is written with page numbers. 2. The department number is the serial number of the file, which is an important symbol reflecting the status of the file in the whole clan and the fixed order of the file. It is divided into "room part number and library part number". The room part number is the serial number of the file file written from "1" in the lowest category of the classification scheme, and each piece is written with a page number. The serial number of our library refers to the serial number compiled after re-appraisal, sorting and arrangement after the archived documents are handed over to our library. Audio-visual, electronic and physical files should be numbered from "1" by category. 3. The page number is the page number filled in the documents and materials in the volume. Page numbers are identified by * * *. The pages of files in the volume are numbered sequentially, and there should be no blank number. Fourth, the quality requirements of file arrangement: (1) the requirements of combination (volume); Give priority to problems and give consideration to other characteristics, so that documents and materials are closely related, graded appropriately, single problems, distinct types, mixed years and accurate storage period. 1, complete. The archived documents and materials shall be complete, and no part of a question shall be omitted. The handwriting materials shall all be carbon ink or blue-black ink; The collection work should be based on the unit, focusing on the collection of documents and materials reflecting professional functions and activities formed by business departments; Material collection for major activities; Text and electricity integration; Manuscripts are collected with printed copies. If the manuscript is a printed manuscript drafted directly on the computer, generally only the manuscript paper and the printed manuscript need to be obtained, among which the official seal of the company is required in addition to the issuance by the leader.

Question 8: How to fill in the file number, catalog number and fonds number of the portfolio. The fonds number is the serial number of accounting vouchers for the whole year, that is, from the first volume of June 5438+ 10 to the last volume of February 65438+February.

The directory number is the voucher sorting number of the current month.

For example, for the fifth voucher in March, the catalog number is 5, and the total number of books in October with the Zongmen number of 65438+ 10 plus the total number of books in February plus 5.

Question 9: What is the overall file number of the unit file? The whole file number refers to the organic whole of the files formed by independent organs, organizations or individuals in social activities. The fonds number is the only file management organization code in the county, and it is the code compiled by the archives for filing units. When a unit transfers a file to the archives, the archives will give the transferring unit a unique code according to the relevant rules, and then no matter what kind of file the unit has, it will be the number of the whole case. There are no fonds for units that have not handed over files to the archives. Files sorted by the old method generally need to be bound, and the file number is the file serial number bound in a certain order. Files of the same category generally start with "1". Files classified according to filing rules are managed by "pieces", and the number of pieces is compiled from "1". [Answer: 2011-08-111:27.

Question 10: What do the fonds number, catalogue number and file number mean respectively? The clan number refers to the organic whole of the archives formed by independent organs, organizations or individuals in social activities. The fonds number is the only file management organization code in the county, and it is the code compiled by the archives for filing units. When a unit transfers a file to the archives, the archives will give the transferring unit a unique code according to the relevant rules, and then no matter what kind of file the unit has, it will be the number of the whole case. There are no fonds for units that have not handed over files to the archives.

Fonds number: fill in the code number compiled by the archives to the filing unit. Enterprises can fill in the Chinese phonetic alphabet of the expression unit.

Directory number: fill in the directory number of the family file. Duplicate file directory numbers are not allowed in the same series. An enterprise or unit that prepares a classification scheme according to the Trial Measures for Archives Classification of Industrial Enterprises may fill in the category characteristic code.

Case number: the number of the case file in the directory. Duplicate case numbers are not allowed in the same case file directory (or the lowest category in the classification system).

File number: when sorting out accounting files, fill in according to the corresponding items on the accounting voucher box or accounting file box.