Sample notice of shareholders' meeting

The sample notice of the shareholders' meeting is as follows: The shareholders' meeting informed XXXXXXX Co., Ltd. (hereinafter referred to as "the company") that the sixth meeting of the third board of directors decided to convene the company's 20 18 annual shareholders' meeting, and the relevant matters are hereby notified as follows: (1) Basic information on convening the meeting 1. Convenor of the meeting: the third board of directors of the company; 2. Meeting time: XX, XX (week X) at XX pm; 3. Meeting place: meeting room on the second floor of the office building of XX Company in XX District, XX City; 4. Meeting method: This meeting adopts on-site voting method; 5. Attendant at the meeting: (1) As of XX, XX, all shareholders of the company registered in XX unlisted company equity registration service Co., Ltd. have the right to attend the annual general meeting and vote by means of this notice; Shareholders who cannot attend the meeting in person may entrust others to attend the meeting on their behalf; (2) All directors, supervisors and senior managers of the company; (3) Lawyers hired by the Company and other personnel invited by the Company. (II) Matters considered at the meeting 1, and proposal on the 20 18 annual operating report of XXXX Co., Ltd.; 2. Proposal on capital reduction of XXXX Limited by Share Ltd; 3. Proposal on Amending the Articles of Association of XXXX Co., Ltd. (3) Pre-registration method for on-site meetings 1. Registration method: on-site registration. Shareholders shall go through the registration formalities for the meeting half an hour in advance, and the deadline for registration shall be X years, X months, X days, XX days .. The following materials shall be provided when registering: (1) The documents to be submitted by individual shareholders include: a copy of my ID card. Where a shareholder entrusts another person to attend the meeting, it shall provide a copy of the agent's ID card and a power of attorney signed by the shareholder and printed by hand. (2) The documents to be submitted by corporate shareholders include: a copy of the business license of the enterprise as a legal person, the original identity certificate of the legal representative (with official seal) and a copy of the legal representative's identity card. If the company appoints a non-legal representative to attend the meeting, it shall also provide a copy of the agent's ID card and a power of attorney signed and stamped by the legal representative. (4) Precautions 1. The duration of this general meeting of shareholders is expected to be half a day, and all expenses of the attendees will be borne by themselves. 2. Meeting materials are prepared in the company. Please sign in half an hour before the meeting and get the meeting materials. 3. Shareholders who individually or collectively hold more than 3% of the company's shares may put forward an interim proposal and submit it to the board of directors of the company in writing ten days before the shareholders' meeting. 4. Shareholders are requested to assist the staff to register and attend the meeting at that time. XXXxXx co., ltd. board of directors XX year XX month xx day.