Personal Efficiency Part I: How to Use E-mail More Effectively

1。 I need several emails, and the answer is at least one, and at most three. There are many reasons why a person may have many mailboxes. The most basic ones are the personal mailbox of his company and a private mailbox unrelated to work. The former can't be used after changing jobs, so it is a phased contact method, while the latter can be used all the time unless it can't be contacted for special reasons. Some companies have very strict management of mailboxes, and they can't use them except in designated places or designated events. Usually, the company will stipulate the use method of this kind of mailbox, which is needless to say. There are many ways of mailbox, which are not very strict, but aim at efficiency. First, I choose google mail as my main private email address. Although it is inconvenient in China, the benefits will outweigh the harm caused by this inconvenience. Secondly, in some cases, it is necessary to have an alternative email address instead of gmail. The mailbox needs to support pop3, preferably imap, and Netease 126 or yeah.net is recommended. Thirdly, according to the situation of mobile operators, it may be mandatory to use the operator's mailbox, such as accepting missed messages, incoming email reminders and so on. A case of commercial barriers reducing social efficiency. Install Thunderbird mail client in notebook. Select the gms package on the handheld device, which is a component of gmail. Note that when thunderbird is installed, zindus is installed to synchronize the address book with the provider. Service synchronization calendar component. On android or ios handheld devices, calendars and address books can be automatically synchronized without any trouble. When configuring a mailbox on a notebook, imap protocol must be configured. Now that I have a personal information center, I no longer need to back up and copy my address book and calendar itinerary. Once I have a new device and connect to the Internet, my email and other information will be automatically synchronized. Then you can walk in the clouds, of course, provided there is enough traffic. 3。 Personalized application of gmail 10 years ago, files and emails on computers were put into different folders according to their contents and functions, which undoubtedly showed orderly management. But the problem is that if an email has multiple attributes, it is difficult to take care of them. Now, a better way has been born, and that is to tag the mail. An email can be labeled with many tags, and then filtered according to the tags. Speaking of labels, it is necessary to mention the mail rules. Thunderbird can set filtering rules, automatically mark or transfer folders or delete them. These rules can be synchronized with Google's rules, and naturally there is no need to manually manage between devices. If you mainly use the web version of gmail, don't divide it into folders, because Google provides unlimited computing power, and there is really no need to set obstacles for yourself. If you focus on local search, you can automatically direct emails with special purposes to a special folder, such as bank statements, and leave other uncertainties in place. I use my mailbox to send and receive work emails, and I can also subscribe to magazines. It is enough to distinguish priorities and set classification labels through rules. Now Google also has a priority inbox to help you manage your email. Note that since Google can store the draft automatically saved by the client in the inbox, it is best for the client to set the storage location of the draft. You can cancel the automatic saving or save the draft locally and manually if necessary, otherwise the inbox will be a bit messy. If your mailbox supports pop3 and imap, it's very simple. Gmail supports pop3 to receive emails, and of course it needs the support of service providers, so I recommend Netease as a backup mailbox. These two protocols support more. By the way, in terms of attitude, I quite appreciate Netease, which is very open. Come on, Netease. After the setup is completed, Google will check the email every half hour. Of course, half an hour is a bit long for urgent mail. Therefore, it can be set to manual collection, usually accessed through imap or webmail of the original mailbox, and collected every day, thus building a mail backup and unified mail center. The advantage of Gmail collection is that you can bring your favorite email with your favorite email address, and you can reply to the email with your original email address. It is a very good function to avoid people who receive the email feeling abrupt. 5。 Mail and scheduling are well integrated with gmail, GCalender and GTASK tasks. You can create a calendar item or task from an email, send an invitation by email, and automatically mark the reply status in the item. Friends who like to use task lists may regret that there is no better Thunderbird plug-in to support gtask. But I personally think that the calendar is better than the task, because with more time and time planning, procrastination can be avoided and the pressure of repeated sorting in the brain can be reduced. One disadvantage is that the calendar activity is not completed. I recommend a good way to create multiple calendars in gcalender, which can be todo, done and trash. Gcalender supports adjusting the calendar of calendar events, which is also a good solution. Just pay attention to the synchronization and conflict problems that may occur after offline calendar management. There will be more commercial applications to share with you in the future.