What is one-click expense reimbursement?

One-click reimbursement is an intelligent reimbursement, which makes reimbursement automatic and unconscious, and can make employees experience better and financial work simpler.

Pan-Micro Qiye City deeply integrates intelligent technology with reimbursement, providing institutions with intelligent reimbursement assistants for 7x24 hours: through intelligent technology, it helps institutions to form a closed loop of full-link digital reimbursement from "pre-application, ticket receipt inspection, automatic bill filling, intelligent approval, one-click payment, automatic entry and full filing of accounting vouchers".

0 1. Intelligent invoice collection-intelligent identification and automatic inspection

1) invoice multi-party collection

Pan Wei Venture City can automatically receive invoices through various channels (such as tax bureau, email, SMS, WeChat/Alipay card package and third-party consumption platform).

The system collects invoices into invoice folder, forms individual ticket pool and enterprise ticket pool and intelligently classifies them, and stores electronic filing originals of multiple electric tickets.

For paper invoices, they can be converted into electronic documents by taking photos and using OCR recognition.

2) Intelligent risk inspection of invoices

According to the analyzed face information, the authenticity of invoices is automatically checked, and invoice risks such as repeated reimbursement, invoice header, and sensitive words of goods are automatically checked, so that the financial department no longer has to worry about the authenticity of electronic bills and the internal control risks of the organization.

Handle all kinds of tickets, such as air tickets, train tickets, special invoices for value-added tax, etc. , supports the automatic separation of price and tax, and automatically calculates the deductible tax amount, which is convenient for tax personnel to complete the verification and verification of input invoices with one click in the system.

02. Employee voice reimbursement-voice initiation, no need to fill in the form.

First of all, employees can initiate applications such as travel reservations through the voice of smart assistant Xiao E, inquire about their own expenses and organize travel standards, and submit the application process quickly in advance.

E-tickets received during the business trip will be automatically collected into the system ticket folder.

Through the intelligent reimbursement engine, the system automatically generates reimbursement forms according to priority applications, automatically identifies invoices in wallets, and intelligently associates reimbursement details and reimbursement instructions. Employees can easily complete reimbursement submission by adding some reimbursement instructions through voice.

Assist employees to automatically fill in the invoice information to be reimbursed in an intelligent way, and automatically associate priority applications, expense accounts, etc. In this way, employees do not need to be reimbursed and the amount of filling is reduced.

03. Intelligent Approval Assistant-Robot Automatic Approval

The system automatically highlights non-compliance information through pre-set risk embedding points and cost control rule base, thus reducing the manual check workload.

With the help of RPA financial robot and intelligent audit engine technology, Pan Wei Venture City is equipped with corresponding audit rules, which are automatically audited by the system.

This includes the authenticity of the business, the compliance of bills, the accuracy of the amount, whether it exceeds the budget, the integrity of documents, etc. So that you can clearly understand all the approval hosting and risks.

All compliance checks can be completed quickly, and thousands of copies can be easily reviewed every day at the peak of reimbursement at the end of the month.

The intelligent audit engine pushes the unqualified reimbursement form to the superior for manual audit to ensure that the reimbursement is reasonable.

When the leader approves the reimbursement process, the system automatically highlights the non-compliance information, reducing the manual check workload; The intelligent approval assistant displays all decision-making information related to this reimbursement form, such as the expense information of the reimbursement person and the budget implementation of the department/customer/contract/project dimension.

04. Financial intelligent ticket checking-automatic ticket checking to reduce single refund.

With the increase of reimbursement documents, finance faces the pressure of auditing, checking, checking and saving.

1) scan code receipt

If all invoices related to the reimbursement process submitted by employees are electronic invoices, there is no need to print face and electronic invoices, thus achieving an efficient digital reimbursement experience without printing, pasting and mailing.

For reimbursement documents of paper invoices, the system supports code scanning receipt, fast matching offline reimbursement documents and online reimbursement processes.

Pre-set ticket review rules through intelligent engine. After OCR recognition, the system will automatically perform the bill review operation and generate the bill review ledger. Finance only needs to deal with invoices that have not passed the smart bill review.

2）

At the same time, the system can be connected with related hardware equipment (such as receipt cabinet, high-speed scanner, etc.). ) check the bill and automatically match and compare the paper invoice with the reimbursement data.

Once the employee delivers the invoice, the system will immediately notify the financial personnel for review and processing, and track the location of the physical invoice at any time and check the processing progress online.

Help organizations to realize full online operation and whole process monitoring of reimbursement, improve audit efficiency, and free up more time for finance to invest in financial management and analysis of the organization.

05. Financial one-click payment-direct connection between banks and enterprises, real-time tracking.

In order to improve the efficiency and accuracy of cashiers, Pan-micro enterprises are seamlessly integrated with many banks, capital systems and Internet payment platforms. After the reimbursement is approved, the cashier can complete the batch payment with one click.

After the payment is successful, the system can receive the payment result and the bank receipt in real time, which is convenient for the cashier to track the payment.

06. Intelligent accounting bookkeeping-automatic transfer voucher, traceable

Qi Yecheng Intelligently converts the reimbursement data into financial language and generates prefabricated vouchers, which can be immediately pushed to the accounting system by the financial personnel with simple confirmation. By opening the data, the voucher items can be traced back.

07. Automatic filing-intelligent classification and quick positioning

The system can automatically push the document information, original vouchers of electronic bills and accounting vouchers related to the reimbursement process to the file system for pre-archiving.

The accounting data in the pre-archive library will be merged into a complete file according to the requirements of file management. When the file is formally filed, the permissions, storage period and security level of the file will be automatically set according to preset rules.

All accounting files related to reimbursement have been automatically associated and filed.

Through the document retrieval engine, you can quickly find vouchers, invoices and bank receipts, and bring up all relevant data.

08. Intelligent data analysis-automatic data statistics and automatic report generation

Through the report center, all reimbursement expenses will be automatically counted to the corresponding cost center, so that managers can grasp the input-output ratio in real time, thus coordinating the management of funds in and out of the whole organization and flexibly adjusting the organization's budget strategy.

Intelligent robots can automatically summarize relevant data and provide you with a result report.

In addition to setting various report dimensions in advance, the intelligent robot can also automatically generate reports required by different departments and positions by automatically collecting and counting the relevant data in the system, just telling the robot the requirements of statistical analysis.

Value summary

Through intelligent technology, you can hire intelligent reimbursement assistants, employees can easily reimburse, leaders can effectively approve, improve the efficiency of financial operations, and help organize comprehensive and intelligent reimbursement;

1, employees do not need to post tickets, do not need to find tickets, and fill in less forms to create an "unconscious" automatic reimbursement experience.

2. There is no need for complicated financial reconciliation and manual payment, and the voucher is automated, which improves efficiency and accuracy and can focus on analysis, optimization and decision-making;

3. Leaders can reduce the workload of examination and approval, and can view the expenses of departments and individuals in real time through reports and make decisions in time;

4. Organize and optimize the reimbursement process to further improve efficiency, control costs, prevent risks and create value; Form financial data assets and help the digital transformation of the organization.