How to sign an electronic procurement contract? This article tells you

Since the launch of Alibaba’s 1688 large enterprise procurement platform, electronic procurement contracts have been included in many enterprise procurement links. Because the introduction of electronic procurement contracts can improve the business efficiency of enterprise users, protect the legitimate rights and interests of all parties to the transaction, and relieve the worries of traditional B2B procurement turning to "new procurement".

The transformation of traditional industries by the Internet has gradually moved from the sales side to the procurement link. More and more domestic and foreign companies have begun to try to adopt Internet-based procurement methods. New procurement breaks the traditional offline procurement model and uses a new Internet method to complete the procurement side of the enterprise. With the birth of the new procurement model, enterprises have put forward higher requirements for efficiency and security. The professional SaaS service of Fada Electronic Contract empowers the new procurement.

Electronic procurement contracts help the entire process of bidding to be electronic and requirements, attracting numerous bidders to compete on an equal basis under the same conditions, following prescribed procedures and organizing experts in technology, economics, and law to conduct a comprehensive review of numerous bidders, and then select the best and determine the winning bidder for the project.

There is no doubt that the bidding process will involve numerous paper documents: bidding documents, bidding documents, contract terms, project costs, supplementary documents... and electronic bidding refers to the partial or complete abandonment of paper documents. quality documents and complete bidding activities with the help of computers and the Internet. This not only optimizes work processes, but also brings convenience to enterprises and reduces costs. However, when companies use electronic bidding, they will also consider security risks: Is the identity of the bidder true? Can paper contracts be digitized? Have the bid documents been tampered with? Have the contents of the bid been leaked?

The e-procurement contract of Fadada solves this problem very well:

Convenience: using electronic signatures and electronic tender documents to realize electronic bidding; establishing a collaborative working platform to realize Automatic business flow to assist office management; establish a text message service platform to ensure timely delivery of important notices; establish a bidding digital archive system to realize automatic archiving of bidding documents; establish a query system to provide self-service query statistical services;

Security: Use reliable electronic signatures to solve the problem of online identity authentication of bidders; use third-party time access and blockchain certificate storage technology to solve the legal validity problem of electronic documents; use electronic bidding document encryption and decryption technology to solve the security of electronic bidding documents Sexual issues;

Compliance: The use of electronic contracts to manage bidding is fully in compliance with the "Electronic Signature Law", "Regulations on the Implementation of the Bidding Law", "Electronic Bidding and Bidding Measures", "Internet +" Bidding and Procurement Action Plan (2017-2019)" and other regulations.

Using electronic contracts, procurement contracts can be signed faster

Common procurement forms for small and medium-sized enterprises include daily procurement and temporary procurement. The procurement process is as follows: information collection, inquiry, price comparison, negotiation, evaluation, sample request, decision, purchase requisition, ordering, coordination and communication, expediting, incoming goods inspection, and payment arrangement.

During this period, a large number of framework agreements, project costs and various attachment documents are required. If paper documents are used in the procurement process, both parties need to sign face-to-face or by express delivery, which affects the timeliness of the contract. If material price increases are involved in temporary procurement, there will be a time delay in the coordination between the supply and demand parties.

Furthermore, if the contract is sent by express delivery, if the purchase contract is lost during the delivery, a large amount of confidential information will be leaked, which will cause huge losses to both parties.

Thirdly, information in the procurement process needs to be shared in real time. Paper contracts are used. Information is not transparent and smooth during the operation of the supply chain. It is difficult for participants to understand the real-time progress of transaction matters, and there is asymmetry. Information affects the efficiency of the entire chain, and ultimately affects the smooth collaboration of the entire procurement process.

Fourthly, the storage of paper documents takes up a lot of space, and requires dedicated personnel to be responsible for filing and management, which wastes manpower and material resources and is very inconvenient to use.

Fada Electronic Procurement Contract can well solve all problems of daily procurement and temporary procurement.

The signing of Fada Electronic Procurement Contract is all completed online through the Internet.

The buyer sends the contract to the supplier through the Fada electronic contract platform, and the supplier receives a text message or email reminder to log in to the Fada electronic contract platform. After real-name authentication, confirm the contract content and sign, and the contract is signed. The whole process only takes 3 minutes.

At the same time, Fada electronic procurement contracts are managed in the cloud through the SaaS system (platform), and electronic contracts can be searched, queried, viewed, classified, downloaded and managed anytime and anywhere through mobile phones, computers, etc., making it convenient to Retrieve and view relevant information on procurement contracts from anywhere, and follow up on every link involved in procurement in a timely manner.