Copy of business letter writing

1. Writing of Business Letters 1) Like ordinary letters, Chinese business letters generally consist of five parts: beginning, body, end, signature and date.

(1) starts with the address of the recipient or receiving unit. The address is written in separate lines and capital letters, followed by a colon.

(2) The body of the letter is the main part of the letter, which describes the substantive issues of business communication, usually including: ① greetings to the recipient; (2) the reason for writing, how to receive the letter from the other party, thank you, answer the questions mentioned in the letter, and so on; (3) Business contacts to be made in this letter, such as asking about relevant matters, answering questions raised by the other party, clarifying one's own thoughts or opinions, and making demands on the other party. If you want to ask each other and answer their questions, answer them first and then ask them to show respect; ④ Put forward the hope, ways and requirements for further contact.

(3) At the end, a simple sentence or two is often used to state the requirements for the other party's reply. For example, "I am writing to you, just hoping to reply."

At the same time, write down words expressing wishes or salutations, such as "Salute" and "Wish you good health". General greetings are written in two lines. "Sincerely yours" and "sincerely yours" can follow the text or be separated from it.

Salute and Health turned to top-level writing. (4) The signature is the signature of the writer, which is generally written in the lower right position of another line (or one or two blank lines) after the end.

A business letter sent in the name of a company may be signed by the name of the company or the name of a specific department within the company, or by the name of the writer. Important business letters can also be stamped with official seals to show solemnity.

(5) Date and writing date-generally written in the lower right corner of the signature on the next line or the same line. The date of a business letter is very important, so don't leave it out.

2) Business letters between English letters and foreign countries are usually written in English. According to the customary usage of English letters, it consists of eight parts: letterhead, date, recipient's name and address, title, body, ending, signature and others. (1) letterhead refers to the enterprise name, factory name, address, telephone number, telegram registration, name of the person in charge, etc. Printed on or on stationery.

(2) The date is usually printed on the lower right of the letterhead, or under the name and address of the sender. The way the British write dates is day, month and year; American spelling is month, day and year.

In order to avoid misunderstanding, the date and year are expressed in numbers and the month is expressed in English. The first letter should be capitalized or abbreviated. For example, Mail, 1998 (American writing); 1, May, 1998 (writing in English).

(3) The name and address of the recipient are the same as those on the envelope, and are generally printed on the left side of the stationery, 2-4 lines below the date position or 2-4 lines below the signature position. Pay special attention to each other's habits when writing the name of the receiving unit. We should not add or subtract articles before the company name at will, nor should we use complicated writing and abbreviations at will. For example, Company and co. cannot be interchanged, otherwise it will be considered impolite.

If the recipient is an individual, you should add a title before the recipient's name, such as Mr. (Mr.), Mrs. (Mrs.), Miss (Miss), Hon (used to address the mayor, minister, ambassador, etc.). )，Pres。 General manager, president, president, etc. ), professor and so on. The location of the recipient is the same as the writing format of the envelope.

(4) In English letters, appellations are the same as polite appellations such as "Your Excellency" and "Sir", and they are often called "Dear Gentlemen"; Addressing enterprises, women's organizations in companies often use Ms. and Ms.; There is no specific recipient name. Address the recipient with dear sir. (5) The status and content of characters are the same as those of Chinese letters.

In English business letters, the letter is written from two lines under the title, one line between lines and two lines between paragraphs. It is advisable to occupy three quarters of the stationery, leaving a certain gap around it. The first word from the left of each line should be connected together, and the first word from the right should not be connected together, but it should be as neat and beautiful as possible.

(6) The end of an English business letter is a polite address of the writer, which means "respect". If the recipient is a company, modesty is usually used: yours truly, yours truly, yours faithfully, and so on. If the recipient is an individual, it is often used: yours sincerely, yours sincerely, etc.

It should be noted that the politeness at the end must be followed by a comma. (7) The signature consists of two parts, one part is the signature of the writer, and the other part is the printed name of the writer.

The signature is written in pen or ballpoint pen five lines below the polite expression at the end. For easy identification, the name should be printed under the signature, and sometimes the title should be printed together.

Common job titles are: chairman, president or general manager 1 manager, director, managing director and manager. Department heads, female managers, department heads, section chiefs, etc. It should be pointed out that if the writer wants to sign on behalf of an enterprise unit or an agent, he should print out the name of the enterprise unit in all capitals at the end, and then sign it to show that the letter is not written in the writer's personal capacity, and the enterprise unit is responsible for all the matters mentioned.

(8) In addition to the above contents, other business letters often encounter the following situations: ① When the writer asks for it. (For the precautions of the specific person of the other party, he can explain it under the name and address in the letter or on the right side of the same line, and add the words of the agent. (Note the abbreviation), or he can underline it. (2) In order to make the other party understand the theme and purpose of the letter quickly and correctly, the writer often lists the "reasons" in the letter, notes them at the top of the letter, and draws a horizontal line under the theme to remind the other party.

(3) For the convenience of keeping business letters for future reference and distinguishing responsibilities, the first letters of the names of the sender and typist are marked at the lower left of the two lines under the signature. (4) To explain the attachments attached to the letter, which is convenient for the recipient to check, you can add notes to the names of the sender and typist in the letter.

⑤ If you need to add anything after writing the letter, or attach a short content irrelevant to the theme of the letter, you can add a postscript below the attachment at the end of the letter and use P.S. (abbreviation of postscript) to guide. Examples of the structure and format of foreign trade correspondence are as follows: date May, 20, 1998, addressee Mach &; . Velsen, the address is 340 Camid Street.

2. How to write a decent business email? At least 0.27 yuan. Open a library member to view the full content. Fioti doesn't need you to use gorgeous and beautiful words to write Chinese business letters.

What you need to do is to express yourself accurately in simple and clear language, so that the other party can understand what you want to say very clearly. Around this point, Youxue. com summarizes several aspects, hoping to be useful for you to write Chinese business letters.

The format of business letters in China is the same as that of ordinary letters. Business letters generally consist of five parts: beginning, body, end, signature and date. (1) starts with the address of the recipient or receiving unit.

The address is written in separate lines and capital letters, followed by a colon. (2) The body of the letter is the main part of the letter, which describes the substantive issues of business communication, usually including: ① greetings to the recipient; (2) The reason for writing is to thank the other party for receiving the letter, and to answer the questions mentioned in the letter, such as 7A68696416FE78988E69833133343623737, etc. (3) Business contacts to be made in this letter, such as asking about relevant matters, answering questions raised by the other party, clarifying one's own thoughts or opinions, and making demands on the other party.

If you want to ask each other and answer their questions, answer them first and then ask them to show respect; ④ Put forward the hope, ways and requirements for further contact. (3) At the end, a simple sentence or two is often used to state the requirements for the other party's reply.

For example, "I am writing to you, just hoping to reply." At the same time, write down words expressing wishes or salutations, such as "Salute" and "Wish you good health".

General greetings are written in two lines. "Sincerely yours" and "sincerely yours" can follow the text or be separated from it. Salute and Health turned to top-level writing.

(4) The signature is the signature of the writer, which is generally written in the lower right position of another line (or one or two blank lines) after the end. Business letters sent in the name of the company can be signed by the company or.

3. China Business Letter Template was originally published by Xiangba Chicken.

? The writing format of Chinese business letters is the same as that of ordinary letters. Generally speaking, a business letter consists of five parts: the beginning, the body, the end, the signature and the date. (1) starts with the address of the recipient or receiving unit. The address is written in separate lines and capital letters, followed by a colon. (2) The body of the letter is the main part of the letter, which describes the substantive issues of business communication, usually including: ① greetings to the recipient; (2) the reason for writing, how to receive the letter from the other party, thank you, answer the questions mentioned in the letter, and so on; (3) Business contacts to be made in this letter, such as asking about relevant matters, answering questions raised by the other party, clarifying one's own thoughts or opinions, and making demands on the other party. If you want to ask each other and answer their questions, answer them first and then ask them to show respect; ④ Put forward the hope, ways and requirements for further contact. (3) At the end, a simple sentence or two is often used to state the requirements for the other party's reply. For example, "I am writing to you, just hoping to reply." At the same time, write down words expressing wishes or salutations, such as "Salute" and "Wish you good health". General greetings are written in two lines. "Sincerely yours" and "sincerely yours" can follow the text or be separated from it. Salute and Health turned to top-level writing. (4) The signature is the signature of the writer, which is generally written in the lower right position of another line (or one or two blank lines) after the end. A business letter sent in the name of a company may be signed by the name of the company or the name of a specific department within the company, or by the name of the writer. Important business letters can also be stamped with official seals to show solemnity. (5) Date and writing date-generally written in the lower right corner of the signature on the next line or the same line.

4. Ask for a sample business thank-you letter. The writing format of China's business letters.

Like ordinary letters, business letters generally consist of five parts: beginning, body, end, signature and date.

(1)

Write the name of the recipient or receiving unit at the beginning. The address is written in separate lines and capital letters, followed by a colon.

(2) Text

The body of the letter is the main part of the letter, which describes the substantive issues of business dealings, usually including:

(1) Greet the recipient;

(2) the reason for writing, how to receive the letter from the other party, thank you, answer the questions mentioned in the letter, and so on;

(3) Business contacts to be made in this letter, such as asking about relevant matters, answering questions raised by the other party, clarifying one's own thoughts or opinions, and making demands on the other party. If you want to ask each other and answer their questions, answer them first and then ask them to show respect;

④ Put forward the hope, ways and requirements for further contact.

(3) End

Finally, I often state my request for a reply in a simple sentence or two. For example, "I am writing to you, just hoping to reply." At the same time, write down words expressing wishes or salutations, such as "Salute" and "Wish you good health". General greetings are written in two lines. "Sincerely yours" and "sincerely yours" can follow the text or be separated from it. Salute and Health turned to top-level writing.

(4) Signature

Signature is the writer's signature, which is usually written in the lower right position of another line (or one or two blank lines) after the end. A business letter sent in the name of a company may be signed by the name of the company or the name of a specific department within the company, or by the name of the writer. Important business letters can also be stamped with official seals to show solemnity.

(5) Date

Date of writing-generally written in the lower right corner of the signature on the next line or the same line. The date of a business letter is very important, so don't leave it out.

5. How to write 1 at the end of a business letter? Request reply class;

2. Please pay more attention to the class;

3. Show enthusiasm and sincerity; Require cooperation class.

Business letters, referred to as business letters, are called mail advertisements or DM advertisements abroad. It is an advertising form that takes letters as the carrier and delivers the commercial information advertisements that customers need to publish directly to the target objects designated by customers by mail.

Business letter is a kind of letter that takes letters as the carrier, selects the name and address of the target customer group for printing and packaging, and sends it through postal channels. Compared with TV and other media, business letters have the advantages of strong pertinence and high "hit rate".

Basically divided into:

1. General business letter

2. Business letters (aerogrammes)

Basic features:

1. Flexible and easy to choose.

2. Strong pertinence and good effect.

3. High reading rate and wide coverage.

4. Low price, convenience and quickness.

5. Large amount of information and strong applicability

6. The format of business letters should be at least 0.27 yuan. Open a library member to view the full content > Original Publisher: The format and style of business letters of huangwiom belong to the category of business etiquette documents, which refers to simple letters used by enterprises in various business occasions or business contacts.

Its main function is to establish economic and trade relations in business activities, transmit business information, contact business matters, communicate and negotiate production and sales; Ask and answer questions and deal with specific affairs. Its types include contact letter, sales letter, order letter, confirmation letter, claim letter, etc.

Language Features (1) Oral Tone Every business letter is an emotional exchange between different enterprises or business leaders. People are emotional, so business letters reflect the emotional side more.

Business letters should use a special "business accent", not people's imagination. Letters make people feel warm and friendly to read, just as simple, natural and humanized as conversations between friends. Whether it is an apology letter, a kind persuasion letter or a purchase letter, it can be expressed through the tone of the letter.

(2) Content directness Enterprises read a lot of letters and documents every day. Business letters don't need flowery words.

Therefore, business letters should be concise. Write a letter in simple and clear language, so that it is simple and easy to understand.

When it comes to data or specific information, such as time, place, price, article number, etc. We should use precise language to make the content of communication clearer, which is more helpful to speed up the process of business activities. (3) Sincere business letters with attitude should fully reflect sincerity and politeness.

No matter what you say, you should say it sincerely. Pick up the written business letter and read it. Make sure that if the other person is talking to you on the phone at this time, he will definitely feel your naturalness, sincerity and courtesy.

The politeness mentioned here is not simply using some polite expressions, but.

7. How to write a good business letter Business letters are classified into 1 1 and described in detail, including entrustment letters, sales promotion letters, greeting letters, social activities letters, personal business letters, condolence letters, employment letters, customer relations letters, media letters, e-mails and postcards. The writing templates and examples of each business letter are provided, which are concise and practical.

E-mail, or e-mail, is a relatively new form of written communication in commercial society. E-mail can meet the requirements of fast-paced business and society.

It has both advantages and disadvantages. The advantage is fast and convenient, but the disadvantage is the lack of privacy and security.

In addition, many business people think that e-mail is not formal enough. Those wrong emails and "spam" wasted a lot of employees' time, which seems to prove that there is something wrong with the email.

Therefore, we should pay special attention to the use of e-mail and pay attention to etiquette. This chapter provides some tips on using e-mail.

The details are as follows: meeting notice, message confirmation, customer status change statement, when to use email, asking for help, asking for reserved information, caution, project proposal, project cover letter, rewarding employees' work, special attention, advantages and disadvantages of email. You will see some notes on the right side of each letter, explaining the contents of the corresponding part.

The first letter explained all the parts, and the following letters only explained the changes. Writing Steps E-mail is usually used for internal communication. It can conveniently and quickly send information to a large number of recipients at the same time.

It can be used to send notifications to members of the whole department, to inform all team members of the latest projects, or to inform all employees of welfare or training information. The recipient of the e-mail can print out the contents of the letter and file it.

E-mail can be more casual, strictly speaking, it can only be regarded as a tool for rapid communication. Most e-mail servers are similar in format to memos.

Fill in the "To" and "Subject" columns first. The server program will record the time and date of sending the letter.

Step 2: Write an outline and get to the point. Many people just want to write where they want to write when sending emails, and then add a second or even a third email to supplement or correct the mistakes in the previous article.

Don't panic when writing an outline, sharpen your knife and don't miss the woodcutter. Check it one last time before clicking the "Send" button.

For this form of communication, the recipient will want you to come straight to the point. So in the first sentence, make your request or explain your purpose.

The third step: simple and clear. In the process of transmission, the format of the mail is often disturbed, which confuses the recipient.

So the format and wording should be simple to reduce the chance of being misunderstood. Step 4: About signature.

The email will show the sender, so the recipient can know who sent the letter. You can decide whether to add the last honorific words and your signature according to the recipient, the context of the letter and the usual etiquette.

You can use several ways, such as "greetings", "thanks" or just write your initials. Note: Don't treat email as an official document.

Business must be business. Write clearly and concisely, use standard English and be considerate.

Pay special attention when sending sensitive or confidential information. An email is like a postcard.

8. Business Letter Writing Foreign Language Letters Writing business letters does not require you to use gorgeous and beautiful words. What you need to do is to express yourself accurately in simple and plain language, so that the other party can understand what you want to say very clearly. Generally speaking, business letters have the following writing principles:

1, courtesy

Politeness means more than politeness. This is not just using some polite expressions, such as your friendly inquiry, your esteemed order, etc. It considers the problem from the perspective of "your attitude". 7a686964616fe78988e 69d83313335316632 In order to make business English documents more polite, writers should also avoid extreme, offensive and contemptuous words.

2. Understanding principle (consideration)

The principle of understanding emphasizes the situation of the other party rather than our situation, and should reflect an attitude of considering others and be more considerate of each other's mood and situation. When writing business English documents, we should keep each other's requirements, needs, wishes and feelings in mind and find the best way to convey information to each other.

3. The principle of completeness.

In letter writing, the integrity of information is very important, so business letters should include all necessary information.

4. clarity principle

Clarity is the most important principle in business English letter writing. An ambiguous letter will cause misunderstanding and ambiguity, and even cause trade losses. Clear expression should pay attention to the choice of correct and concise words and correct sentence structure. Generally speaking, the author of a business document must express his meaning clearly so that the other party can understand it accurately.

5. Principle of conciseness

We need to express the richest content in the least language. In writing, use short, easy to understand, direct and plain English, avoid repetition and verbosity, and don't waste the reader's time on your difficult words [1](P 1).

6. Specific principles (concreteness)

Make the expression accurate and vivid. When it comes to data or specific information, such as time, place, price, article number, etc. Be as specific as possible. This will make the content of communication clearer and help speed up the process of affairs.

7. Principle of correctness

The principle of correctness refers not only to grammar, pause and spelling, but also to language standards, proper narration, accurate figures and correct understanding of business idioms.

9. How to write a good business letter follow the following requirements, just write a short narrative! But a little more atmospheric,

"Honesty" Requirements of Business Letters

There are three reasons why letters are required to be "complete":

1. A complete letter is more likely to bring the expected effect than an incomplete letter;

2. A complete letter helps to establish and express friendly relations;

3. A complete letter can avoid litigation caused by omission of important information (intelligence);

Sometimes, some obscure letters or documents become extremely important documents because the information provided is complete and effective.

Whether a letter is complete or not, it is suggested to use five "W" to test it, namely:

"Who, what, where, when and why (including how)"

For example, in the order letter, it must be clearly stated.

"What do you want?"

"When you need goods"

"To whom and where the goods are sent" (to whom and where the goods are sent).

"How will the payment be made"

If you give a negative answer to the other party's request (such as unable to make an offer, unable to claim compensation, etc.). ), you have to explain the reason "why".

Of course. Finally, you should ask the other party to reply to you as soon as possible.