What are the procurement and bidding management systems?

There are many procurement and bidding management systems, including 8Manage SPM, SAP, Kingdee, UFIDA, etc.

After many comparisons, our company finally chose the 8Manage SPM procurement and bidding management system. The specific solutions are as follows:

1. The focus is on separation of duties and electronic traces, such as division Processes such as purchase requisition, supplier selection, inquiry, and pricing decisions are executed by personnel with different roles. The negotiation/evaluation personnel and the execution personnel are completely separated. The same person cannot fully control the procurement process. The power should be separated in a prepared manner and check and balance each other.

2. In the bidding and supplier selection process (long list to short list), different types of procurement set different system rules to initially determine the number of suppliers and the extraction method of suppliers (for example: According to 50% of the highest KPI, 50% randomly generate suppliers, or select 50% old suppliers, 50% new suppliers, etc.), the selection of inquiry suppliers is more fair and reduces human manipulation. It also supports setting the selection rules, proportions, scores, etc. for the finalists of suppliers. The entire process is electronically recorded and can be traced.

3. Strictly control all aspects of the bidding process, such as the supplier selection process (long list to short list), bidding document preparation, bid issuance, bid opening, bid evaluation, bid determination time and information, and related Responsible person, conducts approval and leaves electronic traces. Strictly control the rules of the procurement process. For example, during the bidding process, specially designated personnel set price control rules, such as limiting the number of bids made by suppliers and making quotations based on a certain range. Only quotations that comply with the rules can be successfully submitted.

4. During the bidding process, buyers cannot see the name of the supplier or the supplier's quotation information, and the bidding mode is unified.

The entire bidding process will be automatically recorded by the 8Manage system, which can track the operation records of relevant personnel and the bidding information of suppliers.