Formulate company rules and regulations

This system is formulated in order to improve the company's administrative management mechanism, establish standardized administrative management, improve the level of administrative management and work efficiency, and make the company's administrative work have rules to follow.

Document sending and receiving regulations

First, the company's documents are drafted by the general department and signed by the general manager.

Business documents are drafted by relevant departments, reviewed and issued by the deputy general manager.

For confidential documents, the auditor should indicate the word "secret" and determine the scope of submission. Secret documents should be printed and submitted by special personnel in accordance with the confidentiality provisions.

Two, the document has been issued by the nuclear draft registration, and according to different categories of numbers, according to the provisions of printing.

The document shall be proofread by the drafter, and can only be copied and stamped after examination.

III. Company documents shall be submitted by the General Department. The sender shall specify the contents, submission date, department, recipient and other matters of the registration document, and report the submission results.

Secret documents should be submitted by specialized personnel according to the approved scope.

Four, the original documents filed by the general department.

Five, foreign documents by the general department is responsible for signing, and fill in the newspaper reading form on the day of receiving, according to the requirements of the leadership instructions to the relevant departments, to do a good job of reading documents; If the situation is urgent, it should be submitted immediately after the connection.

Six, document reading department or individual, the document reading requirements, should be completed within three days, and will handle the situation feedback to the office. If it cannot be completed within three days, it shall explain the reasons to the office.

Provisions on seal management

Chapter I General Provisions

Article 1 The seal is an important document and tool for the company to exercise its functions and powers in its business management activities. The management of seal is related to the normal operation and management activities of the company, and even affects its survival and development. In order to prevent the occurrence of unnecessary events and safeguard the interests of the company, these measures are formulated.

Article 2 The trading company authorizes the General Department to be responsible for keeping and using the seals of Haiyao Group Chinese Medicine Trading Co., Ltd., Company Law, Circulation Division, Clinical Division and OTC Division; The Business Department is responsible for keeping and using the Business Department, Special Seal for Contract 1-3 and Special Seal for Invoice Number 1-3; The Finance Department is responsible for keeping and using the "Finance Department", "Special Financial Seal of Haiyao Group Chinese Medicine Trading Co., Ltd." and "Company Name Seal"; China Merchants Department is responsible for keeping and using the seal of "China Merchants Department of Haiyao Group Traditional Chinese Medicine Trading Co., Ltd."; The Quality Management Department is responsible for using and keeping the seal of "Quality Management Department of Haiyao Group Traditional Chinese Medicine Trading Co., Ltd." and "Quality Management Acceptance SealNo." 1-4 "; The storage and transportation department is responsible for the storage and use of the seals of "Storage and Transportation Department of Haiyao Group Chinese Medicine Trading Co., Ltd.", "Special Seal for Delivery" and "Special Seal for Delivery";

Chapter II Collection and Preservation of Seals

Article 3 All kinds of seals of trading companies shall be collected and kept by special personnel in each post according to their functions and powers.

Article 4 The custodian must keep the seal properly and may not lend it to others.

Article 5 A trading company shall establish a seal management card, and a special person shall be responsible for the collection and return of seals.

Article 6 When an employee leaves his post, the holding of the seal shall be regarded as a part of the handover work. Employees who hold the company seal must go through the formalities of returning the seal before going through the formalities of resignation.

Chapter III Use of Seal

Article 7 If people at all levels of a trading company need to use seals, they must fill in the seal use form as required and report it to the company's competent manager step by step together with the documents that need to be sealed. Only after approval can it be submitted to the seal keeper for seal.

Article 8 The seal keeper shall check the contents of the document and the signature on the Seal Usage Sheet, and seal it only after it is checked correctly.

Article 10 If it is rejected during the examination, the document shall be returned.

Article 11 If the seal is needed for important matters such as law, it shall be examined and signed by the Legal Affairs Center of the Group Company in accordance with relevant regulations.

Article 12 Business personnel can use the "Special Invoice Seal" by themselves according to their daily authority and daily work content, and there is no need to perform the above procedures.

Article 13 After the seal is printed, the seal usage sheet shall be kept by the seal keeper as the seal usage certificate, and shall be regularly sorted and filed.

Article 14 Where a business person carries a blank contract due to work needs, the custodian of the special seal for the contract can seal the blank contract printed by the company in advance and give it to the business person for use, but he must go through the contract collection procedures and request to return the stub immediately after the contract is signed and file it for future reference.

Article 15 The seal shall not be taken out of the company in principle. If it is really necessary to take the seal out for use due to work, the seal use form should be filled in in advance, and the matters should be noted. With the approval of the general manager of the company, it should be carried by two or more people.

Chapter IV Responsibility

Article 16 The seal keeper must keep the seal properly and report it to the company leader in time if it is lost.

Seventeenth anyone must use the seal in strict accordance with the procedures stipulated in these measures, and shall not use it without the procedures stipulated in these measures.

Article 18 The seal keeper shall abide by the confidentiality provisions of the company and shall not disclose the company secrets he contacts in his work.

Nineteenth in violation of the provisions of these measures, causing losses to the company, shall be given administrative sanctions; If serious losses are caused or the circumstances are serious, it shall be transferred to the relevant authorities for handling.

Provisions on procurement and collection of office supplies

1. The office supplies required by each department of the company shall be sorted and summarized by each department before 22nd of last month, and the * * * Department Office Supplies Demand Plan shall be filled in, submitted to the General Department after being reviewed by the competent manager, and purchased after being approved by the general manager.

Second, all departments report the office supplies that need to be purchased, and collect them in the General Department, and go through the collection procedures.

3. The use of large-scale office equipment to be purchased shall be reviewed by the general manager and reported to the chairman for approval.

4. The printed materials such as special forms used by each department shall be formatted by each department, reported to the competent manager for approval according to regulations, and printed by the printing company of Chinese medicine company.

Five, office supplies can only be used for office, and shall not be used for other purposes or private use.

Six, personal recipients of office supplies, appliances should be properly kept, shall not be arbitrarily discarded and lent, work transfer, must go through the handover procedures, if lost, according to the price compensation.

Seven, all staff should be thrifty, put an end to waste, and strive to reduce office expenses.

Telephone usage regulations

1. The telephones provided by the company for various departments are for work use and shall not be used for private purposes;

Second, the internal contact between factories should use internal numbers, combined with other contact methods such as network to save costs;

Three, the telephone should be kept by special personnel, regular cleaning, and shall not be borrowed by other departments;

Company attendance system

1. This system is specially formulated to strengthen attendance management, maintain work order and improve work efficiency.

Second, employees of the company must consciously abide by labor discipline, go to work on time, do not be late, do not leave early, and may not leave their posts without authorization during working hours. Before going out for business, you must obtain the consent of the head of the department.

3. Mondays to Fridays are working days, and Saturdays and Sundays are rest days. If overtime is required due to work, it shall be arranged by the heads of various departments, and the duty on holidays shall be arranged by the group company.

Fourth, strict leave and leave cancellation system. If the employee asks for leave for personal reasons within 1 day (including 1 day), it shall be approved by the department head; 1 day, approved by the deputy general manager. The leave of the deputy general manager and department head shall be approved by the general manager. Employees who ask for leave will cancel their leave to the approver after completing their work. Those who leave without approval shall be treated as absenteeism.

5. Those who arrive at work within 5 minutes to 30 minutes after the start of working hours shall be punished as being late; Those who exceed 30 minutes will be punished as absenteeism for half a day. Those who leave work within 30 minutes in advance will be punished as leaving early; Those who exceed 30 minutes will be punished as absenteeism for half a day. The fingerprint attendance shall prevail.

Six, 1 month late, leave early for a total of three times, deducted 5 days of basic salary; If it is accumulated for more than 3 times and less than 5 times, the basic salary will be deducted 10 day; If the employee is dissatisfied with 10 for more than 5 times, the basic salary of the current month 15 days will be deducted; Accumulated more than 10 times, deduct the basic salary of the month.

Seven, absenteeism for half a day, the day's basic salary, basic salary and bonus; If you are absent from work every month 1 day, 5 days of basic salary, benefit salary and bonus will be deducted, and a warning will be given; Absence from work for 2 days per month, deduction of 10 days of basic salary, benefit salary and bonus, demerit 1 time; If you are absent from work for 3 days a month, deduct the basic salary, benefit salary and bonus of that month, and record a big demerit 1 time; Those who are absent from work for more than 3 days and less than 6 days each month will be kept on probation after deducting the basic salary, benefit salary and bonus of that month, and the basic salary will be paid from the second month; Those who are absent from work for more than 6 days per month (including 6 days) will be dismissed.

Eight, during working hours, it is forbidden to play cards, chess, chat with others and do things unrelated to work. Violators are treated as absenteeism 1 day; If it is accumulated for 2 times in the current month, it will be treated as absenteeism for 2 days; If it is accumulated for 3 times in the current month, it will be treated as absenteeism for 3 days.

Nine, to participate in meetings, training, study, exams or other team activities organized by the company, if you have something to ask for leave, you must ask for leave from the organizer or leader in advance. Those who do not arrive at work or leave early within the specified time shall be dealt with according to the provisions of Articles 5, 6 and 7 of this system; Those who do not participate without approval shall be regarded as absenteeism and shall be dealt with according to the provisions of Article 7 of this system.

10. When employees enjoy family leave, marriage leave, maternity leave and maternity leave according to regulations, they must submit relevant supporting materials to the competent manager for approval; Those who are not approved shall be treated as absenteeism. Only basic salary is paid to employees during sick leave.

Eleven, employee attendance, supervision and inspection by the head of each department, the head of each department to fair attendance, serious and responsible. If there is fraud, shielding employees who are late, leave early or absent from work, once verified, employees will be punished twice. Any employee who is dealt with according to the provisions of Articles 5, 6 and 7 of this system will be disqualified from the appraisal of advanced individuals this year.

File management system

First, strictly implement the confidentiality and security system of the party and the state to ensure the confidentiality and security of archives and documents.

2. Each department and office shall hand over the documents and files of the previous year to the archives room of the Group Company at the end of each year 1 and perform the cleaning procedures.

Three, each department should be clear about the person in charge of the file, the person in charge of the file (archivist) is fully responsible for the collection, filing, storage, borrowing and utilization of the files in this department.

Four, archive data must meet the following requirements:

(1) complete documents and materials;

(2) according to the file content, filing;

(3) According to the historical relationship of the file content, distinguish the preservation value, classify, arrange and file, and the file title is concise and accurate, which is convenient for storage and utilization.

Five, file borrowing must fulfill the registration and signature procedures, important information borrowing needs to ask for instructions in charge of the leadership.

Six, strengthen the file storage work, do a good job of theft prevention, fire prevention, insect prevention, rat prevention, moisture prevention and high temperature prevention, and regularly check the file storage work.

security management system

This system is specially formulated to keep company secrets and safeguard company interests.

1. All employees have the obligation to keep company secrets. In foreign exchanges and cooperation, we must pay special attention not to disclose company secrets, let alone sell them.

Second, company secrets are matters related to the company's development and interests, which are only known to a certain range of employees in a certain period of time. Company secrets include the following secret matters:

1, a secret matter in the company's business development decision;

2. Secret matters in personnel decision-making;

3. Sales policy;

4. Sales agreement;

5. Important contracts, customers and cooperation channels;

6. The company's non-public financial information and bank account number;

7. Other matters that the board of directors or general manager thinks should be kept confidential.

3. Documents and materials belonging to company secrets should be marked with the word "secret" and printed, sent, received, transmitted and kept by special personnel. Without approval, secret documents and materials shall not be copied or extracted.

Four, the company secrets should be based on the need, limited to a certain range of employee contact. Employees who have access to company secrets shall not disclose them to others without approval. Employees who are not exposed to company secrets are not allowed to inquire about company secrets.

5. The holder must properly keep the working papers containing company secrets. If it is lost, it must be reported immediately and remedial measures must be taken.

Six, to keep company secrets or prevent leaks, commend and reward.

Anyone who intentionally or negligently divulges company secrets in violation of these regulations shall be given administrative sanctions or economic penalties according to the circumstances and harmful consequences, until he is expelled from the company.

Seven, archives, computer rooms and other confidential places, non-staff members are not allowed to enter; The staff can't just bring people in.

Eight, the office should regularly check the confidentiality of various departments.

safety system

This system is specially formulated to maintain normal working order and ensure property safety.

First, safety work, we must conscientiously implement the responsibility system. The general manager is the first person responsible for the safety of the company. He should put the safety work on the agenda, conduct research and deployment, and take full responsibility for the safety work of the company.

Second, set up a safety work leading group with the general manager as the team leader, the deputy general manager as the deputy team leader, and the heads of various departments as members, regularly check the safety work, and take timely measures to solve problems when found.

Three, according to the actual needs, the director of the comprehensive department is a part-time security officer, who is responsible for security work and earnestly undertakes security responsibilities.

Four, the implementation of fire prevention measures, set fire hydrants, shall not be used for other purposes, the specialist should regularly check whether the fire hydrants are in good condition; Equipped with all kinds of fire extinguishers, fire extinguishing drugs should be replaced within the prescribed time limit; The fire escape must be kept clear, and it is forbidden to pile up anything to block the fire escape.

V. Pay special attention to the safe use of electricity:

1, the worn and non-conforming wires and appliances should be replaced in time;

2. It is strictly forbidden to connect the power supply without permission and use additional appliances without authorization, and it is not allowed to use the electric stove in the office;

3. Smoking and naked flame are strictly prohibited.

Six, the implementation of anti-theft measures:

1, the financial room should be equipped with anti-theft doors and windows and an automatic alarm, and the alarm should be powered on after work;

2. Anti-theft doors and windows should be set in the rooms of important departments, and doors and windows and lights should be closed when the office is empty;

3. Company property shall not be placed casually, and important documents and valuables must be locked;

4. Necessary anti-theft measures should be taken when the vehicle is parked.

Seven, security personnel should have a high sense of responsibility, often check and supervise the implementation of safety measures, find problems, eliminate hidden dangers in time. If an accident is caused by irresponsible work, the responsibility shall be investigated; If the circumstances are serious enough to constitute a crime, it shall be handed over to the judicial department for criminal responsibility.

Eight, all employees have the obligation to abide by this system and the relevant safety regulations. Anyone who violates the regulations and causes an accident shall be investigated for responsibility; If the circumstances are serious enough to constitute a crime, it shall be handed over to the judicial department for criminal responsibility.

Vehicle management system

First, the company's vehicles are managed and dispatched by the General Department. For official vehicles used by various departments, the department heads shall first apply to the General Department, explaining the reason, place and time of using the vehicles, and the General Department will make overall arrangements for dispatching vehicles as needed.

Two, the use of vehicles in accordance with the first superior, after the lower; Urgent things first, then general things; Meet the work tasks and reception tasks first, and then arrange other things in principle.

Third, the borrowing of cars by other units can only be arranged with the approval of the general manager.

Four, the implementation of car, car charges.

Five, after work or holidays, vehicles must be parked in the warehouse designated by the company, and take necessary anti-theft measures.

Six, vehicle fuel and maintenance by the safety transportation management center is responsible for the management and maintenance.

Ten, vehicle refueling must be approved by the company leaders, otherwise it will not be reimbursed.

Eleven, drivers are not allowed to sell fuel and give fuel to others, if found, as corruption.

Twelve, the relevant documents and information of the vehicle should be properly kept by the driver.

Health management system

This system is formulated in order to create a comfortable, beautiful and clean working environment and establish a good image of the company.

1. The scope of hygiene management includes the hygiene of offices, conference rooms, computer rooms, bathrooms, corridors, doors and windows and their facilities of all departments of the company.

Second, the standard of hygiene and cleanliness is: doors and windows (glass, windowsill, window lattice) are free of floating dust; The ground is free of dirt, sewage and floating soil; The surrounding walls and their accessories and decorations are free of cobwebs and floating dust; Lighting lamps and electric fans have no floating dust; There are no floating dust and stains on the bookcase and mirror, and all kinds of books and materials in the bookcase and filing cabinet are neatly arranged, free of dust and littering at the top of the cabinet; The desk is free of floating dust, the articles are neatly arranged, and the water utensils are free of tea rust and scale; Tables and chairs should be placed correctly, and all kinds of seat covers should be clean and tidy; Microcomputer, printer and other equipment are well maintained without dust and floating soil; Toilet washbasin countertops, walls, floors and urinals are clean, free of sundries and peculiar smell.

Three, clean up the implementation of the department responsibility system, the department head is responsible for. Each department is responsible for the daily cleaning of the office. The person in charge is responsible for cleaning the public * * * area. See the duty watch for details.

Four, the area of responsibility is cleaned once a week, and the daily cleaning is checked and evaluated by the leaders of the comprehensive health department every month.

5. All departments should take sanitation and hygiene inspection and appraisal seriously, actively do a good job in sanitation and hygiene, and shall not affect the overall score of the company because sanitation and hygiene are not up to standard.

Six, health inspection appraisal results accumulated archive summary, included in the year-end evaluation of the first tree.