How to write a thank-you letter

The following is how to write a thank-you note for your reference.

The concept of thank-you letter

A thank-you letter is a letter expressing gratitude to others after receiving help, support or concern from someone or a unit. Thank-you letters are of great significance for promoting healthy fashion, establishing good social fashion and promoting the construction of socialist spiritual civilization. According to the different recipients, thank-you letters can be divided into three types: one is sent directly to the recipient, the other is sent to the relevant departments of the other unit or posted publicly, and the other is sent to radio stations, TV stations, newspapers, magazines and other media for public broadcast.

Reference example

letter of thanks

Xxxx cable co., ltd.:

Your company held a grand opening ceremony in Nanjing on xx, and received congratulatory messages, letters and gifts from many colleagues, users and foreign companies all over the country. Leaders of higher authorities and units all over the country, distinguished guests from all over the country, and the most famous cable line experts in China all attended the celebration in person and placed high hopes on our company. I would like to express my gratitude here and would like to strengthen contact with all parties as always. Carry out more extensive friendly cooperation.

Xxxx cable co., ltd

Chairman: xxx

General manager: xxx

Format specification

Write in larger font in the middle of the first line? Thank you letter? Three words. If you are writing to an individual, these three words can be omitted. Some are still there? Thank you letter? Add an attribute in front to explain what it is about and who to write a thank-you letter to.

Write the name of the other company or individual in the top box of the second line, and you can add an appropriate title after the name, such as? Comrade? Master? Sir? Wait, use a colon after the address. If there are many thanks, you can put them in the middle of the text.

The third line begins with two spaces to write the body. This part should be clearly written, when, where, for what reason, what good things the other party did, what support and help they gave themselves or their units, and what good results and influences things had. It is also necessary to write clearly what good ideas, good morality and good style the other party has shown. Finally, express your attitude and determination to learn from each other.

When the text is finished, write it in two spaces on another line (or immediately after the text)? Hereby? Write a new line in the top box? Salute? .

Finally, change the line and put the name of the unit or individual in the right half of the administrative office. Write the date of sending the letter under the signature.

Pay attention to the following points when writing a thank-you note:

When describing the other party's help to oneself or the unit, we must clearly describe the person, time, place, reason, result and thing, so as to facilitate the organization to understand and the masses to learn.

The second letter should be filled with gratitude. In the process of telling the truth, in addition to highlighting each other's good intentions and expressing gratitude for the accident, the writing should always be full of emotion. This feeling should be sincere and warm, so that everyone who reads the letter will be infected.

Third, the words of thanks should be written appropriately and conform to the identities of both the thanked and the grateful.

The four thank-you letters mainly explain the facts, so don't make a fuss.

Conceptual structure

(A) the concept of thank-you letter

A thank-you letter is a letter expressing gratitude to others after receiving help, support or concern from someone or a unit. Thank-you letters are of great significance for promoting healthy fashion, establishing good social fashion and promoting the construction of socialist spiritual civilization. According to the different recipients, thank-you letters can be divided into three types: one is sent directly to the recipient, the other is sent to the relevant departments of the other unit or posted publicly, and the other is sent to radio stations, TV stations, newspapers, magazines and other media for public broadcast.

(B) the characteristics of thank-you letters

1. Thanks and praise from the public.

2. Sincere feelings.

3. Various expressions.

(C) the structure of the thank-you letter

The structure of a thank-you letter generally consists of five parts: title, title, text, conclusion, signature and date.

1. Title. Can you write? Thank you letter? Three words; You can also add objects of thanks, such as? Thank you letter to Zhang Ziming? 、? Thank you letter to Ping An Property Company? ; You can also add thanks, such as? From Zhao's family? Thank you letter from the community neighborhood Committee? ;

2. Title. Write the name of the unit or individual to whom you thank. Like the traffic police brigade? 、? Comrade Liu Zili? .

3. Text. Mainly write two meanings, one is to write the reasons for thanking each other, that is? For what? The second is to express gratitude directly.

(1) Thank you. First of all, describe each other's help accurately, concretely and vividly, and explain basic information such as people, time, place, deeds, process and results; Then, on the basis of narration, make an appropriate and sincere evaluation of the other party's help to reveal its spiritual essence and affirm the other party's behavior. Gratitude naturally permeates between the lines of narration and evaluation.

(2) express gratitude. Express gratitude to the other party directly on the basis of narration and comments, and express the attitude of learning from the other party with practical actions after expressing gratitude according to the situation.

4. Conclusion. General purpose? Salute? Or? Thank you sincerely again? In this case, you can end the text naturally without writing a postscript.

5. Signature and date. Write down the company name or personal name of the person who thanked you and the writing time.

species characteristic

Thank you letters can be divided into different ways according to different standards.

1. According to the characteristics of the object of thanks.

(1) Thank you letter to the collective.

This kind of thank-you letter usually gets the help of the collective when the individual is in trouble. With the care and support of the collective, it finally overcomes the difficulties, gets over the difficulties and gets rid of the predicament, so it is necessary to express gratitude in the form of thank-you letter.

(2) Thank-you letters to individuals.

This kind of thank-you letter can be written by an individual, unit or group to thank someone for their help or concern. 2. According to the form of thank-you note.

(1) publicly posted thank-you letter.

This kind of thank-you letter includes a thank-you letter that can be published in newspapers, radio or TV stations, and it can be posted publicly.

(2) Thank-you letters sent to units, collectives or individuals.

This kind of thank-you letter is sent directly to the unit, collective or individual.

What's the difference between a thank-you letter and a commendation letter?

Are affirmation and praise for some behaviors of others. But the emphasis is different. Commendation letter focuses on praising someone, praising what someone has done, not necessarily written by the parties themselves; A thank-you letter is an expression of gratitude for someone's help, written by the relevant personnel.

basic requirement

(1) Thank you briefly. Thank you.

(2) the behavior of the other party

1. Describe the other party's advanced deeds in detail, and be sure to explain clearly who, what, when, where, why and what happened, especially the care and support given by the other party at the critical moment.

(3) Reveal the meaning

On the basis of describing the facts, point out the importance of the other party's support and help to the success of the whole thing and the valuable spirit it embodies. At the same time, he expressed his attitude and determination to learn from each other.

4. Conclusion

When writing a thank-you note, express respect and gratitude.

sign

Write the name of the unit or individual who wrote the letter at the signature of the thank-you letter, and indicate the date. The former is above and the latter is below.

Matters needing attention

1. The content should be true and the evaluation should be appropriate. The content of the thank-you note must be true and can't be exaggerated. Thank-you letters are mainly thanks and praise, so when expressing your thanks, you should be sincere and do what you say. When evaluating each other, be appropriate, not too arrogant, so as not to give people a distorted impression.

2. The language should be moderate and the narrative should be concise. The content of the thank-you letter should be based on the main deeds and the details should be appropriate. Don't be too long. The so-called few words, stop here. The wording of the thank-you note should be concise and clear, and we should grasp a certain degree in choosing words and making sentences, and we should not carve too much, otherwise it will give people an unreal and hypocritical feeling.