What are the elements of construction company management and certificate management?

Certificates and licenses are the collective name for documents and licenses. The stronger the ability of an enterprise, the more types of certificates and licenses it has, and the number is quite large. How to effectively manage a large number of certificates is also a problem worth thinking about and solving for any enterprise.

In our communication with many companies, we found that the current license management system generally has the following problems:

1. Decentralized management of licenses, each department manages its own department Certificates and licenses for certain cross-business businesses often lead to the problem of “what is there, where is it, and who can I ask for it from?” Three unknown problems arise;

2. Enterprises have specialized departments or personnel to uniformly manage all licenses. However, the licenses are not digitalized and the classification is not scientific. Borrowers need to find full-time personnel to verify whether the licenses are in the library, which greatly reduces the work efficiency of employees;

3. Most of the licenses All have validity periods. Because there is no perfect reminder system, it is impossible to accurately control the expiration time of licenses, which in turn affects the normal operation of certain businesses that require the use of licenses;

4. Borrowing of some licenses The frequency of issuance is too high and there is no mature borrowing and returning management system. Once the license is lost or not returned, the specific borrowing status of the license cannot be effectively traced, which greatly affects the normal use of the license.

Huibotong comprehensive knowledge management system provides a set of comprehensive license and qualification management solutions to various types of enterprises and institutions from the perspective of knowledge management in response to problems reported by customers, realizing the integration of physical and digital licenses. Centralized and unified management, combined with the authority management system and the standardized borrowing and returning management system, effectively improves the efficiency of license management. 1. Orderly management of licenses

Customize the classification of licenses as needed, and implement permission management consistent with reality

Enterprises can customize and create licenses according to their own needs. Classification of license management without any level restrictions (such as classification by license nature, type, or management department). Moreover, each category can be authorized individually to configure the access confidentiality level of a user, a department or the entire company to the content managed under the category, as well as the operation rights to check, delete, modify and read the license content.

The attribute labels of certificates can be freely defined to achieve unified management of physical and digital certificates

Users can assign customized attribute labels to certificates according to the actual situation of the certificates, which not only realizes the physical The management of licenses can also make searches more accurate.

Multiple reminders can be set for licenses and licenses, so that management work is never left alone

Huibotong has a built-in reminder function. Multiple reminders can be set for each license, which is applicable Reminders for annual certificate inspection, certificate renewal, extension, etc. will be sent by internal email or text message.

2. Standardized application of licenses

The search platform helps you quickly locate corporate licenses

Supports keyword search, full-text search, natural language-like search, and secondary search Search and other search methods, and the search results can be determined based on authorization at the same time, so that documents with high confidentiality can be prevented from being known to others.

The borrowing and returning of certificates can be processed in a streamlined manner, and the utilization of certificates and licenses can be accurately recorded

Huibotong realizes the process management of the borrowing and return of certificates. By checking the required certificates and licenses, Entering the storage box, you can initiate loan application approval, and the process steps and forms can be customized, which not only realizes standardized process management of borrowing and returning, but also enables automatic registration of borrowing and returning information and return reminders.

Comprehensive and customizable license utilization statistics function, no longer worry about the whereabouts of licenses

The statistics of licenses can meet the actual needs of license statistics from multiple dimensions. For example, statistics on the usage status, usage details, usage rankings and other information of certificates and licenses can be carried out in customizable events, borrowers, etc.

? Check the usage status of licenses at any time, who, when and where, borrowing and returning information is clear at a glance

Certificates are a reflection of an enterprise's capabilities, and allowing licenses to be used safely is also informatization Key points for management to consider. Huibotong provides a variety of security mechanisms and system monitoring platforms. Enterprises can choose the corresponding security mechanism combination according to their own needs.

Certificate and license management is no small matter. Information management can not only meet the needs of enterprises for diversified use of licenses, but also make the management of licenses more convenient, safe and efficient.

The questioner can learn about Huibotong comprehensive knowledge management system.