What value can the implementation of electronic bidding bring to enterprises?

The implementation of electronic bidding system can not only improve the bidding efficiency, management level, knowledge accumulation, economic benefits and social image, but also save the time, expenses and public relations costs of enterprises. At the same time, it can participate in the national market competition and promote enterprises to practice their internal strength on the right track. Comprehensively improve the efficiency of resource allocation from inside and outside the enterprise, thus driving the long-term healthy development of the enterprise as a whole.

8Manage SPM electronic bidding management system was designed with advanced management concepts from the beginning, especially based on professional operation and conceptual understanding of the original business process. All the processes are not unconstrained and technology-oriented, but through the combination of market and technology, not only the standardization and specialization of each function are realized, but also the concept of "one design, one system" is adopted to realize the data sharing among various systems, which has strong function setting and secondary development ability.

1, customize the nature and rules of bidding.

We know that different enterprises have different bidding processes and rules. In view of this, rules can be set according to the contents of the tender, such as different types of daily office supplies and production parts, or electronic products and chemical products produced by enterprises. It covers the number of suppliers, pre-selection methods (pure random, pure manual, random and manual combination), product types, some suppliers, suppliers who meet certain qualifications and grades, bidding methods, and setting and controlling document types and access rights according to different levels (for example, technical reviewers cannot access financial documents). These functions are all based on the rules of bidding nature and are the highest control rules. If the rules of the same nature are the same, it only needs to be set once, and the system will bid for all the same nature in strict accordance with the same rules.

2, bidding approval management

As a bidding manager, the biggest headache is the approval process, which is often complicated and involves the interests of many departments. Different bids will have different approval processes, such as daily office supplies need to be approved by the administrative department, electronic parts need to be approved by the production department and so on. All these can be set through the process of electronic bidding. By setting the approval object, approval sequence and approver in the early stage, the total bid amount can be regarded as the specific condition whether it needs to go through a certain approval stage or not. , and can view and export the whole process in real time, so that managers can control the approval process in time.

3. Supplier management and announcement

8Manage's electronic bidding system supports 360-degree management of suppliers, including pre-selection management, setting the conditions, methods and rules for selecting suppliers through customs clearance, and determining the supplier list by scoring the standards set by the supplier screening team. Then invite the candidate suppliers to participate in the bidding through the electronic invitation letter, or communicate through the online consultation system, and the real-time screening results will be sent to all suppliers through the supplier announcement.

4. Bid evaluation management

For inquiry bidding, the bidding team can let the system automatically score all quotations. For scheme and information bidding, the bidding team can use questionnaires and scoring mechanism to set questionnaires, and the system will automatically track and score the suppliers' responses. The bidding team can also choose to use manual scoring method, set scoring standards and weights for each tender, and then manually score according to the evaluation results. Either way, the system will summarize all the scores of each supplier and rank them according to the total score. From the ranking of suppliers' scores, the bidding team can know which suppliers have reached the shortlisted score and which have not, so as to conduct further bidding negotiations or skip the negotiation link and directly recommend the shortlisted suppliers to enter the final selection according to this ranking.

5. Automatic generation of electronic contracts

When the final bid selection is determined, the system can automatically generate an electronic contract from the electronic bidding page. Users can define the specific price, deliverable content, expiration date, service level agreement (SLA), punishment mechanism, payment terms and renewal information in the electronic contract. After the purchase contract is set, the supplier can start to submit the deliverables according to the milestones set in the purchase contract, and the system will automatically trigger the approval and acceptance process when the deliverables are received. And all the data are automatically collected, real-time and accurate.

6. Bid analysis

All bidding statistics can be automatically collected, such as supplier participation, short-listed rate, successful completion rate of the project, overdue delivery rate, return rate, etc. This information can automatically generate multi-dimensional reports, bar charts, pie charts and trend charts through the click-and-click report generator, which helps enterprises to conduct effective and accurate analysis.

In addition, 8Manage's bidding system also supports different functions, such as bidding expert management, bidding consultation management, bidding negotiation management (using multi-party negotiation tools to negotiate with suppliers respectively), bidding document preparation and release management (allowing different associated principals to approve and view relevant documents by setting permissions), final bidding selection management, bid opening management, etc.

Moreover, the systems are all connected and shared with data in real time, that is, the information of the successful supplier in electronic bidding will be shared in real time in the procurement management system, project management system, customer relationship management and comprehensive management, and connected with other systems of the enterprise, so as to realize the transparency of the internal information of the enterprise and speed up the work efficiency.

With the development of China's reform and opening up for decades, bidding plays an important role in the daily procurement management of China enterprises. Choosing a cost-effective supplier directly determines the long-term development of the enterprise.