Inspection of reception work plan

Introduction: The following is a sample article about the inspection and reception work plan, welcome to read ~

Inspection and reception work plan 1

Reception plan

Recently, our college’s partner school, University B in the UK, will send a 15-member delegation headed by the principal to conduct a comprehensive inspection of our college’s school-running conditions and level and negotiate related cooperation matters. In order to ensure the smooth progress of the reception work, the reception plan is now formulated as follows:

1. Reception purpose: This visit from University B is of great significance to our college's construction of a multi-disciplinary, teaching and research-oriented university. Therefore, all relevant personnel should fully demonstrate the school-running conditions, discipline construction, teaching and scientific research levels of our college, and demonstrate the excellent school spirit of our college with a pragmatic, refined, efficient and orderly work style, leaving a good impression on the delegation of British University B. impression.

2. Reception purpose: Adhere to the "people-oriented" principle, be enthusiastic, proactive, thoughtful, meticulous, cautious, efficient and safe to ensure the successful completion of all reception tasks.

3. Reception specifications: It is recommended to adopt equivalent specifications.

Note: Since the delegation of University B is headed by the president, it is recommended that the accompanying persons be Dean Zhang and Secretary Jin of our college.

4. Inspection time: December 20, 20xx - December 22, 20xx

5. Relevant reception departments and specific reception matters are as follows:

(1) Organizational structure:

Chief person in charge: Gao Ye (Director of the Academy Office)

Members: He Hua (Director of the Teaching Office)

Jin Kun (Director of the Human Resources Department)

Su Qin (Director of the Finance Department)

Ning Jing (Director of the Publicity Department)

Chang Shan (Director of the Medical Office)

(2) Arrangement of food and accommodation

1. Person in charge: Jin Kun

Main Responsibilities: ①Responsible for the accommodation and food reception of the inspection group staying at Jinbaolai Business Hotel;

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② Responsible for commanding, coordinating, and arranging meals, rest, etc. at various times during the inspection period.

2. Reservation of catering (Table 1)

Note: ① Food supply should not only take into account the eating habits of foreign guests, but also reflect Chinese characteristics, with complete varieties and rich nutrition;

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② Food must be safe and hygienic, and allergens must be marked next to the food.

3. Book accommodation (Table 2)

Note: ① The accommodation rooms have been arranged, and the members of the delegation can make internal adjustments according to their own needs ② The reception staff must do a good job in registering member information .

4. Delegation member information registration form (Table 3)

(3) Airport pick-up and drop-off working group

1. Person in charge: Jing Jing

Main Responsibilities: Responsible for contacting the inspection team for airport pick-up, drop-off and other matters; Staff: 1 reporter (assigned by the Propaganda Department), responsible for video and photography matters; 5 reception staff (students can be assigned ), responsible for daily life and other related affairs; 5 translators (students can be assigned), responsible for accompanying translations.

2. Preparation

(1) Preparation: Go to the airport for an on-site inspection on December 19, 20xx. ① Complete relevant procedures, open VIP channels and other related matters; ② Set up a temporary reception point and prepare pick-up slogans and banners.

3. Main work content

(1) Specifically responsible for airport pick-up, drop-off and other related work.

(2) Items and equipment: a camera, an air-conditioned bus, mineral water, essential oil, parasol, paper towels, etc.

(3) Pick-up:

①Get in place. Members of the working group arrived at the airport on the morning of December 20.

②Pick someone up. After the inspection group was confirmed by the reception staff, Jing Jing, the person in charge of airport pick-up, introduced himself first, took the luggage and handed it to the staff.

(4) Photography. The accompanying reporters will take photos and videos of the inspection team members at the airport.

(5) Send to hotel. Send the delegation members to their hotel to check in.

(6) Photos are sent back. After taking the photo, send the photo back to the Propaganda Department as soon as possible.

(7) Report. After sending the inspectors to the hotel, call the institute office with relevant reception information.

4. Drop-off: Set up a reception station at the airport and be responsible for safe drop-off service in accordance with relevant procedures.

(4) Medical Team

1. Person in charge: Dr. Chang Shan: Niu Yu, Han Jing

Main Responsibilities: Responsible for medical services, 2. Fourteen-hour shifts are on duty, and experts accompany them when they go out. They are neatly dressed, wear work ID cards, and have a proactive, enthusiastic, and kind attitude.

2. Drug preparation: Suxiao Jiuxin pills, cold medicine, Jianweixiaoshi tablets, motion sickness medicine, wind oil essence, band-aids, disinfectant water, etc.

(5). Arrangement of the inspection team meeting (Table 4)

(6) Follow-up work of the inspection

1. The publicity team’s response to the B University Summarize, organize and write a report on the follow-up reports of the inspection trip;

2. The finance team will make a table of the budget for the reception and send it to the Finance Department for review;

(7) Emergency plan

1. Vehicles: In order to prevent cars or buses from breaking down or breaking down halfway, the personnel department should arrange school buses and drivers in advance to prepare for emergencies;

< p> 2. Venue: In order to prevent the failure of electronic equipment such as audio and projectors at the venue, an additional fully equipped conference room that can accommodate hundreds of people should be reserved in the lecture hall and conference center; in order to prevent insufficient staff, you can Arrange students to help complete the reception work;

3. Emergency situations: In order to prevent members of the delegation from sudden illness, medical staff should be on standby and prepare first aid kits and emergency medicines; keep the conference hall and lecture hall The green channel should be smooth to facilitate the evacuation of people in emergencies.

(8) Reception budget (attached)

Cost budget table (Table 5)

9) Work requirements

1 2. Reception staff must have a high sense of responsibility, participate in reception activities as masters, and maintain the reputation and image of the school with their own words and deeds.

2. During the reception period, the heads of each department will be on duty every day. Under normal circumstances, staff should ensure smooth communication 24 hours a day.

3. Staff of each group must resolutely obey the arrangements of the reception leading group, proceed from the overall situation, overcome difficulties, and unconditionally obey the allocation of personnel and equipment.

4. During the reception period, all reception staff should be reasonably dressed, enthusiastic and generous in their work, and should be eager to help solve the difficulties of the inspection group. If conditions permit, they should use English to communicate with the inspection group.

5. In addition to the above-mentioned special reception work, the school's regular work should continue as before, so as not to delay teachers' teaching and students' learning.

Please give me your approval if the above plan is appropriate!

Inspection reception work plan 2

In order to ensure the smooth progress of the visit of xxx leaders, this reception process is specially formulated:

1. Personnel allocation:

1. Attendance personnel:

2. Reception task coordination:

3. Visitor registration:

4. Explanation guide:

5. Responsible for the layout of promotional materials and loudspeaker equipment:

6. Person in charge of electronic equipment:

7. Accompanying personnel:

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8. Photography:

2. Reception arrangements:

1. Visiting route

Location:

Route 1 :

Route 2:

Introducer:

2.xxxx Project Discussion

Location:

Meeting Record:

Content:

1.

2.

3. Dinner:

1. Attendees:

2. Hotel reservation and drink application:

3. Location:

4. Vehicle arrangement:

Inspection reception Work plan 3

1. Working organization

Establish a guest reception department for the first China Film and Television Culture Week, and set up a guest liaison group, hotel service group, airport railway service group, banquet service group, There are 5 working groups including important guest group and emergency maneuver group.

2. Job Responsibilities

The reception department is responsible for the overall planning and coordination of the logistics and reception of guests attending the conference. The Reception Department Office is responsible for docking with the organizing committee, collecting, summarizing, sorting, and reporting all kinds of relevant information; responsible for conveying various instructions of the Reception Department; responsible for coordinating and reporting major matters; responsible for the implementation of relevant funds; responsible for doing a good job Provide one-on-one reception services for important guests, and promptly convey the list, time, location and other information of guests participating in cultural week activities, meals, inspections and other activities to relevant working groups, and notify relevant personnel to prepare in advance; responsible for housing Unified deployment of vehicles, vehicles and other materials. Each working group will formulate a detailed plan based on actual work conditions.

3. Working Mechanism

(1) Each working group shall perform its duties according to the principle of "each performing his own duties, each taking responsibility, full communication, unity and cooperation" and according to the division of tasks. related work and actively assist other working groups in coordination and cooperation.

(2) Implement a major event notification system. In accordance with the principles of "requesting instructions in advance, reporting afterward, seeking truth from facts, timely and accurate", each working group must promptly report the important instructions, work arrangements, emergencies and other major matters of the organizing committee to the reception department office and related matters in a timely manner working group.

IV. Division of Responsibilities

(1) Reception Department Office

Job Responsibilities

1. Responsible for connecting with the organizing committee and reporting in advance Formulate a reception work plan and submit it for review; be responsible for the overall coordination of accommodation, materials, vehicles and related work for the staff of each working group.

2. Responsible for the scheduling and command of volunteers assigned by the organizing committee, and formulating a single implementation plan for the one-on-one reception of important guests. Responsible for summarizing the guest list, flights, accommodation, meals, event itinerary, translation needs and other information, and reporting it to the reception office in a timely manner and distributing it to various working groups.

3. Responsible for the general liaison with the organizing committee of the conference, responsible for mastering the information of important guests and accompanying personnel such as housing and vehicle allocation, invitations to attend events and other information.

4. Responsible for the implementation of reception vehicles beyond the unified arrangements of the conference organizing committee. The coordination of social vehicles required for the conference will be handled by **** respectively. The committee office is responsible for renting buses or commercial vehicles required for the conference.

5. Responsible for the unified dispatch and command of rental vehicles, social vehicles, staff vehicles, etc. during the conference.

6. Responsible for communicating with the conference organizing committee, confirming the meal time and location for staff, and notifying relevant responsible persons. Responsible for booking hotels in advance and ensuring staff accommodation.

7. Responsible for the collection and issuance of various certificates and documents for guests and staff; responsible for the implementation of vehicle passes, gifts for important guests and other logistical support materials (such as rain gear, etc.).

8. Responsible for the implementation of the list of leaders who plan to participate in airport pick-up, banquets, inspections and other activities, and responsible for notification.

9. Supervise and verify various expenses of the conference activities.

(2) Guest Liaison Group

Job Responsibilities:

1. Responsible for liaising with the forum organizing committee and confirming in advance the list of guests and accompanying guests, and travel dates , flight number, accommodation needs, activity itinerary, translation needs, travel and other information, and submit it to the reception office and related working groups in a timely manner; responsible for statistics of staff accommodation and car needs, and submit them to the reception office for unified arrangement.

2. Responsible for summarizing the itinerary of important guests, and arranging "one-on-one" liaison reminders and guidance; responsible for mastering relevant information about provincial leaders attending meetings, banquets, etc., and submitting relevant information to the reception office.

3. Responsible for the general liaison with guests who are not included in the "one-to-one" reception range, and timely feedback of information to the reception department office for coordination.

4. Complete other tasks assigned by the reception department.

(3) Hotel Service Group

Job Responsibilities:

1. Responsible for guest registration, check-in and other related matters. Responsible for connecting with the conference organizing committee, collecting guest room cards in advance, and cooperating with the "one-on-one" liaison to guide guests to check in and collect materials.

2. According to the unified arrangement of the conference organizing committee, organize staff to participate in training, conduct drills and tests according to actual work requirements, and become familiar with relevant information about the hotel and guests staying.

3. Responsible for collecting statistics and summarizing guest arrival and departure information and other needs, submitting it to the reception office in a timely manner, and coordinating and implementing the work according to the arrangements of the reception office. Handle emergencies encountered by guests in the hotel promptly and properly, and report to the reception office in a timely manner.

(4) Airport Service Group

Job Responsibilities:

1. Responsible for mastering guest flight information and notifying the reception office and hotel service group in advance.

2. Responsible for docking with the conference organizing committee and handling guest check-in procedures, baggage check-in, etc.

3. Complete other tasks assigned by the reception department.

(5) Banquet Service Group

Job Responsibilities:

1. Responsible for implementing activities beyond the unified arrangements of the conference organizing committee and formulating detailed implementation plans.

2. Responsible for docking with public security, quality supervision, health and other departments to provide guarantee services.

3. Responsible for docking with the hotel, responsible for booking banquet venues, and making preparations for the banquet site in advance, including menu approval, seating arrangement, etc.

4. Responsible for implementing the list of guests and leaders attending the banquet, and arranging special personnel to remind and guide the guests and leaders to attend.

5. Complete other tasks assigned by the reception department.

(6) Important guest group

Job responsibilities:

1. Based on the one-to-one guest information provided by the reception department, formulate a complete set of The implementation plan covers airport pick-up, accommodation, meals, event itinerary follow-up, translation needs, travel, airport drop-off, etc. Have priority in accommodation, cars, meals, etc. Report to the reception office in a timely manner and coordinate various working groups.

2. Responsible for training and selecting one-to-one liaisons.

3. The liaison officer will be responsible for accompanying important guests throughout the entire process.

4. Responsible for collecting the preferences and habits of important guests.

5. Meet some special requirements of important guests.

6. Complete other tasks assigned by the reception department.

(7) Emergency Mobile Team

Job Responsibilities:

Complete the tasks temporarily assigned by the reception office during the forum, and be responsible for implementing the tasks that are not clearly divided in this plan Relevant matters, handling emergencies in guest reception work.

Inspection and reception work plan 4

Arrival time: Sunday, February 26th

1. Reception person in charge

Main person in charge: Other reception staff:

2. Reception matters

1) Accommodation (the reception staff is responsible for booking the hotel)

Hotel: Hilton Tel:

2) Dining

Choice 1: Mei Zhu Mei

Features: Sichuan cuisine, Cantonese cuisine

Room: Orderer: Tel: 023-67863800

Address: 4th Floor, Area B, Mingdianfang, Tianjie, Beicheng

Choice 2: South Beauty

Features: Sichuan cuisine

Room: Orderer: Telephone: 023 -67793255

Address: No. 301, L3 Floor, Xiexin Center (downstairs of the company)

Choice three: Yuxin

Features: Sichuan cuisine Room:

Orderer: Tel: 62822088 / 62825899

Address: No. 16, First Avenue, Nanbin Road

Choice 4: Daronghe

Cuisine ：Sichuan cuisine, Cantonese cuisine, Jianghu cuisine

Room: Volga River private room (with windows with river view)

Tel: 62806222 / 62819333 Orderer:

Address: Building 3, First Avenue, Nanbin Road (intersection of Haitang Xiaoyue Road)

Note: To order food, you must arrive at the store before 6:15 pm and give your name and room name.

3. Main schedule:

1) Afternoon: Company meeting

Overtime workers:

2) Evening: Reception of a group of people After the meal, it is recommended to go to Nanshan to watch the night view

Administrative and Human Resources Department

Confirm signature:

Date:

Remarks: After get off work on Friday Carry out cleaning inspections. Executor:

Attachment: Airport pick-up matters (next page)

Note: Do you require airport pick-up work?

(Please call? or?)

If you need to pick up the airport, please fill in the following information.

Pick-up matters:

1. Pick-up location:

2. Arrival time:

3. Flight:

4. Pick-up personnel:

5. Vehicle requirements:

6. Guest phone number:

7. Delivery location:

Filled in by: Date:

Inspection reception work plan 5

In order to make full use of XXX resources, deepen the cooperation between our city and XXX, and promote the common development of both parties, XXX Some member companies will be organized to inspect XXX. In order to make the inspection activities go smoothly and achieve practical results, this plan is specially formulated.

1. Inspection time

April 18-21, 2012

2. List of inspection team members

XXX

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XXX

Check-in XXX

2. 18:00

April 19

1. 8:30-9:00

2. 9:00?11:30

XXX Government Welcome Dinner Location: XXX XXX Buffet Breakfast 00?14:00 Lunch XXX

4. 14:30?17:30 Visit XXX.

Inspection route: XXX? >

Conduct a single docking inspection based on the docking negotiation situation on April 19.

On April 21, the delegation representatives returned

IV. Contact person and contact information XXX

XXX XXX