What fonts are commonly used in official documents?

Document format and font size requirements

The format, font and font size of official documents require that official documents of Party organs consist of prefix, number of copies, classification, urgency, document number, issuer, title, main sending organ, text, attachment, signature of issuing organ, date of writing, seal, print transmission range, subject words, cc organ and printed version. (a) the prefix or standardized abbreviation of the full name is added with the word "document" or brackets to indicate the constituent language, and a set of red characters are printed in the center of the first half of the first page of the document. (two) the upper left corner of the front page of the official document is marked with the serial number of printed copies of the official document. Secret documents shall be marked with numbers. (three) the secret level of confidential documents shall be marked in bold type No.3 below the number of copies. (four) the degree of urgency is "extremely urgent" and "extremely urgent", which is marked in the upper right corner of the front page of the official document with No.3 bold; Emergency telegrams should be marked as "extremely urgent", "extremely urgent", "urgent" and "ordinary" respectively. (5) The symbol is generally horizontally marked in the middle position between the head and the star line. The document number of the submitted document can be marked on the lower left of the header, corresponding to "Issuer". The number of the document is modeled after the fourth song typeface printing. (six) the official documents submitted by the issuer shall be indicated by the number three in italics on the right side of the document number, and the name of the issuer shall be marked after the "issuer". (7) The title consists of the name of the issuing authority, the number of the issuing document and the language type, which is located below the document number, and the center is printed with No.2 Song. (8) The name of the main delivery organ shall be the full name or standardized abbreviation or the generic name of similar organs, located at the top of the text and printed in the top box with No.3 imitation song style. (nine) the main organ of the official document, which is used to express the contents of the official document, is located below the title or the main organ. In this paper, the titles should be used in the following order: the first level "one, two, three, etc." is in bold type No.3, and the second level "(1), (2), (3), etc." is in imitation of Song Dynasty No.3. The third level "1. 2。 3。 The font size used in "Level 4" (1)(2)(3) and other documents, the text uses No.3 imitation song style, with 25 words per page 19 lines. Notice of approval (forwarding printing), the text of the notice is in italics No.3, and the document of approval (forwarding printing) is in italics No.3. (10) The attachment shall be placed behind the text and bound together with the text, and the name of the attachment shall be indicated after the text and before the signature of the issuing authority. The annex should be published in a new edition, with the title in No.2 Song Style and the text in No.3 Imitation Song Style. (eleven) the signature of the issuing authority should be full name or standard abbreviation, located at the lower right of the text, and the last word is four words away from the text. (twelve) the written date of resolutions, decisions, regulations and provisions. Do not indicate the official document of the main sending organ, and the written date is marked in brackets in the center below the title. If the signature and writing date of the issuing authority of the printed document are not on the same page as the text, "(There is no text on this page)" should be marked in the upper left corner of the blank page, and the first word of the date should be indented two words to the right. (thirteen) in addition to the minutes of the meeting and the general official documents printed with a specific prefix, the seal shall be affixed. The printing position is above the writing date. (14) The range of printing and transmission shall be indicated at the lower left of the date of writing with No.3 Fangsong font and two spaces in brackets. (15) The keyword "keyword" is in bold type No.3, the phrase is in bold type No.3, and there is one word between phrases. (16) The cc office should mark it above the printed copy and below the subject words, and use No.4 imitation song. (17) The printed copy consists of the name of the official document issuing authority, the date of issuance and the number of copies. The name and date of issuance of the issuing authority at the bottom of the last page of the official document are placed in the middle of the two spacing lines at the bottom of the last page of the official document with No.4 imitation song, and the number of printed copies is placed in the lower right of the spacing line with No.5 imitation song.

Document format and font size requirements

Official documents of the Party's organs are composed of prefix, number of copies, classification, urgency, document number, issuer, title, main sending organ, text, attachment, signature of issuing organ, written date, seal, printing and communication scope, subject words, cc organ and printed copy. (a) the prefix or standardized abbreviation of the full name is added with the word "document" or brackets to indicate the constituent language, and a set of red characters are printed in the center of the first half of the first page of the document.

(two) the upper left corner of the front page of the official document is marked with the serial number of printed copies of the official document. Secret documents shall be marked with numbers.

(three) the secret level of confidential documents shall be marked in bold type No.3 below the number of copies.

(four) the degree of urgency is "extremely urgent" and "extremely urgent", which is marked in the upper right corner of the front page of the official document with No.3 bold; Emergency telegrams should be marked as "extremely urgent", "extremely urgent", "urgent" and "ordinary" respectively.

(5) The symbol is generally horizontally marked in the middle position between the head and the star line. The document number of the submitted document can be marked on the lower left of the header, corresponding to "Issuer". The number of the document is modeled after the fourth song typeface printing.

(six) the official documents submitted by the issuer shall be indicated by the number three in italics on the right side of the document number, and the name of the issuer shall be marked after the "issuer".

(7) The title consists of the name of the issuing authority, the number of the issuing document and the language type, which is located below the document number, and the center is printed with No.2 Song.

(8) The name of the main delivery organ shall be the full name or standardized abbreviation or the generic name of similar organs, located at the top of the text and printed in the top box with No.3 imitation song style.

(nine) the main organ of the official document, which is used to express the contents of the official document, is located below the title or the main organ.

The title numbers in the text should be used in the following order:

The first level is "one, two, three and so on." It is indicated in bold type 3.

The second level "(1), (2), (3), etc." adopts No.3 imitation song style.

The third level "1. 2。 3。 Level 4 (1)(2)(3) and so on.

The font size used in the document, the text uses No.3 imitation song style, with 25 words per page 19 lines. Notice of approval (forwarding printing), the text of the notice is in italics No.3, and the document of approval (forwarding printing) is in italics No.3. ..

(ten) the attachment should be placed after the text and bound together with the text, and the name of the attachment should be indicated after the text and before the signature of the issuing authority.

The annex should be published in a new edition, with the title in No.2 Song Style and the text in No.3 Imitation Song Style.

(eleven) the signature of the issuing authority should be full name or standard abbreviation, located at the lower right of the text, and the last word is four words away from the text.

(twelve) the written date of resolutions, decisions, regulations and provisions. Do not indicate the official document of the main sending organ, and the written date is marked in brackets in the center below the title. If the signature and writing date of the issuing authority of the printed document are not on the same page as the text, "(There is no text on this page)" should be marked in the upper left corner of the blank page, and the first word of the date should be indented two words to the right.

(thirteen) in addition to the minutes of the meeting and the general official documents printed with a specific prefix, the seal shall be affixed. The printing position is above the writing date.

(14) At the lower left of the date of writing, indicate the printing and dissemination range with No.3 imitation song typeface and two spaces in brackets.

(15) The keyword "keyword" is in bold type No.3, the phrase is in bold type No.3, and there is one word between phrases.

(16) The cc office should mark it above the printed copy and below the subject words, and use No.4 imitation song.

(17) The printed copy consists of the name of the official document issuing authority, the date of issuance and the number of copies. The name and date of issuance of the issuing authority at the bottom of the last page of the official document are placed in the middle of the two spacing lines at the bottom of the last page of the official document with No.4 imitation song, and the number of printed copies is placed in the lower right of the spacing line with No.5 imitation song.

(Promulgated by State Bureau of Quality and Technical Supervision 1999- 12-27, and implemented in 2000-0 1)

(GB/T 9704- 1999 replaces GB/T 9704- 1988)

1 range

This standard stipulates the general paper requirements, printing requirements, element arrangement order and identification rules of official documents of state administrative organs.

This standard applies to official documents issued by state administrative organs at all levels. Other organs can refer to the implementation.

The format of official documents printed in minority languages can be implemented with reference to the relevant provisions of this standard.

2 reference standard

The clauses contained in the following standards become the clauses of this standard by reference in this standard. When this standard is published, all marked versions are valid. All standards will be revised, and all parties using this standard should explore the possibility of using the latest version of the following standards.

Gb/t 148- 1997 paper format dimensions for printing, writing and drawing.

3 definition

This standard adopts the following definitions

3. 1

A unit of length used to identify the horizontal distance in a document. A word refers to the space occupied by a Chinese character.

Line 3.2

A unit of length used to identify the longitudinal distance in a document. This standard takes the height of No.3 plus 7/8 times the height of No.3 as the reference line.

4 main technical indicators of official document paper

Official document paper generally uses offset printing paper or copy paper, and the paper weight is 60g/m2~80g/ m2. Paper whiteness is 85% ~ 90%, transverse folding is ≥ 15 times, opacity is ≥ 85%, and PH value is 7.5~9.5.

5 document paper format and layout size

5. 1 document paper size

The official document paper adopts A4 paper specified in GB/T 148, and its finished product size is 2 10 mm× 297 mm. See GB/T 148 for the allowable size deviation.

5.2 Dimensions of document margins and editing center

The top (upper white edge) of official document paper is: 37 mm1mm.

The opening (left white edge) of official document paper is: 28 mm1mm.

The center size is: 156mm×225mm (excluding page numbers).

6 colors of pictures and text in the text

Unless otherwise specified, the graphic colors in official documents are all black.

7 typesetting specifications and printing and binding requirements

7. 1 Typesetting Specification

The text uses No.3 imitation song style, with 22 lines on each side and 28 words in each line.

7.2 plate making requirements

The layout is clean without bottom ash, and the handwriting is clear without line breaks. Size standard, the center of the plate is not inclined, and the error is not more than1mm.

7.3 Printing requirements

Double-sided printing; The page number is set correctly, and the error on both sides is less than 2mm. Black ink should reach BL100%, and red ink should reach Y80%% and M80%%. The printed matter is solid and uniform; Literally, it is not flowered, white or broken.

7.4 Binding requirements

The official document should be bound on the left side, so as not to lose pages. The cover and block of the official document do not fall off, and the back is flat and empty. The error between the two page numbers shall not exceed 4 mm. For saddle stitch or flat stitch, the eye distance between the two nail saws above and below the book block is 1/4, the allowable error is 4 mm, and the distance between the nail saw and the spine is 3 mm to 5 mm.: No bad nails, missing nails and heavy nails, and the nail feet are flat and firm; Don't leave this page on the back. After cutting, the size error of the product is 65438±0mm, and the four corners form 90o, without stubble and defects.

8 identification rules of elements in official documents

This standard divides the elements that make up a document into three parts: eyebrow, theme and version. All elements above the red reverse line (the width is the same as the core, that is, 156mm) on the front page of official documents are collectively referred to as training brows; All elements placed below the red reverse line (excluding) and between the subject words (excluding) are collectively called subjects; The elements below the subject words are collectively referred to as version notes.

8. 1. 1 document number

The document serial number is the serial number of each document when multiple copies of the same manuscript are printed. The upper left corner of the editing center of the line 1 is marked with Arabic numerals.

8. 1.2 confidentiality level and duration

If you need to identify the security level, use No.3 bold type, and the top box is marked in the top right corner of the page 1, with1between the two words; If it is necessary to mark both the classification and the confidentiality period, it shall be marked in bold type No.3, with the top box marked in line 1 in the upper right corner of the page, and the confidentiality period of the classification shall be separated by "★".

8. 1.3 urgency

If you need to indicate the urgency, use No.3 bold, with the top box marked in the upper right corner of the center of 1 andante, and1between the two words; If it is necessary to identify both the secret level and the urgency, the top box of the secret level is identified in line 1 in the upper right corner of the chessboard, and the top box of the emergency level is identified in line 2 in the upper right corner of the chessboard.

8. 1.4 logo of the issuing agency

It consists of the full name or standardized abbreviation of the issuing authority followed by "document"; For some specific official documents, only the full name or standardized abbreviation of the issuing authority can be identified. The top edge of the license issuing authority logo to the top edge of the plate is 25 mm, and the top edge of the license issuing authority logo to the top edge of the plate is 80 mm for submitted documents.

The logo of the issuing authority is suggested to use the small standard Song Ti and red logo. The font size shall be determined by the issuing authority according to the principle of striking and beautiful appearance, but the maximum font size shall not be equal to or greater than 22mm× 15mm.

When writing jointly, the name of the organizer should be used first, and the word "document" should be placed on the right side of the name of the issuing institution, arranged in the middle from top to bottom; If there are too many joint writing organs, ensure that the front page of the official document shows the text.

8. 1.5 Document number

The document number consists of the word, year and serial number of the issuing authority. There are two lines under the logo of the issuing authority, and the font is imitation of Song Ti No.3, which is arranged in the middle; The year and serial number are identified by Arabic numerals; The year should be marked with the full name and enclosed in hexagonal brackets. No pseudo-number is added to the serial number (i.e. 1 00 1), and no word is added.

4mm below the document number, print a red reverse line with the same width as the center of the printing plate.

8. 1.6 Issuer

The official documents submitted shall indicate the name of the issuer and be arranged side by side on the right side of the document number. The space on the left is document number 1, and the space on the right is issuer name1; The issuer shall be marked with a full-angle colon, and the name of the issuer shall be marked in italics after the colon.

If there is more than one issuer, the name of the issuer of the organizer shall be placed in line 1, and the names of other issuers shall be arranged in the order of issuing authority from line 2, and the red reverse sequence line shall be moved down, so that the document number and the name of the last issuer are on the same line, and the distance between the red reverse sequence line and it is 4 mm ..

8.2 main body

8.2. 1 official document title

There are two lines under the red reverse line, which can be arranged in the center with one or more lines in the font with small mark No.2; When returning lines, the meaning of words should be complete, the arrangement should be symmetrical and the spacing should be appropriate.

8.2.2 Main delivery authority

There is a line of 1 under the title, and the top box on the left side is marked with No.3 imitation song style, and it is still the top box when it returns; The name of the last major delivery organization is followed by a full-width colon. If there are too many names of the main sending agency, so that the main body of the document cannot be displayed on the front page, the name of the main sending agency should be moved below the subject words in the edition and above the cc, and the identification method is the same as that of the cc.

Document body

On the next line of the name of the main delivery organization, leave two words in the left margin of each natural paragraph and return to the top box. Numbers and years cannot be returned.

8.2.4 Attachments

If there are attachments in the official document, leave 1 blank in the text, mark the word "attachment" with No.3 imitation song style, and then add a full-width colon and name. If the serial number of the attachment is available, please use Arabic numerals (for example, "Attachment: 1. ×××××"); No punctuation is added after the attachment name. Attachments shall be bound together with the text of the official document, and marked with "Attachment" in the top box of line 1 in the upper left corner of the attachment, and the serial number shall be marked if there is a serial number; The number and name of the attachment should be consistent. If the attachment cannot be bound with the document body, the document number will be identified in the top box of line 1 in the upper left corner of the attachment, and the attachment (or serial number) will be identified later.

8.2.5 Written time

Mark the year, month and day with Chinese characters; "Zero" is written as "O"; See 8.2.6 for the marking position of writing time.

8.2.6 Effective identification of official documents

8.2.6. 1 Single Issue Seal

The official document issued by a single organ does not sign the name of the issuing organ at the countersignature, but only indicates the time of writing. The writing time is four words on the right; The seal should be 2 mm to 4 mm away from the text, and the writing time should be kept straight and centered. The seal should be red.

When there is no text in the lower arc of the seal, the lower set method is adopted, that is, only the lower arc is pressed in writing time;

When there are characters in the lower arc of the seal, the middle set method is adopted, that is, the center line of the seal is pressed in writing time.

8.2.6.2 union writing seal

When joint writing needs to be stamped with two seals, the time should be written, with 7 words left and right; The seal of the organizer is in front; Both seals are stamped with the writing time, and the seals are red. Only by using the same stamping method can we ensure the orderly arrangement of seals. The two seals do not intersect or are tangent to each other, and the distance between them is not more than 3mm.

When joint writing needs to be stamped with more than 3 seals, in order to prevent blank seals, the name of the issuing organ (abbreviation) should be arranged between the time of issuing the document and the text. The seal of the organizer is in the front, with a maximum of 3 pieces in each row, and the two ends shall not exceed the core; If there are one or two seals in the last row, they are all in the middle; Seals do not intersect or are tangent to each other; At the bottom of the last row of seals, the two words on the right indicate the writing time.

Description of 8.2.6.3's Special Situation

When the blank space left after document typesetting can't accommodate the position of the seal, measures should be taken to adjust the line spacing and word spacing to ensure that the seal and the text are on the same side, and the method of marking "this page has no text" should not be adopted.

annotate

If there are any comments on the official document, the words "Imitation Song Style No.3" and "Left Space No.2" shall be indicated in brackets on the next line of the document.

Version 8.3

8.3. 1 keywords

"Subject words" are marked in bold font No.3 in the box in the upper left corner, followed by a full-width colon; The prefix uses the No.3 subtitle Song Hippo Chef; There is a blank word between the titles.

8.3.2 ml

If there is a copy of the official document, it is line 1 under the subject; The word "left empty" is marked with "CC" in imitation of Song Style No.3, followed by a full-angle colon; The cc offices are separated by a pause, and aligned with the cc office after the colon when returning; Put an end to the last cc office. If the main sending organ moves under the subject words, the identification method is the same as that of the cc organ.

8.3.3 Issuing authority and issuing time

Located under the CC authority (there is no CC authority under the subject word), accounting for 1 line; Imitate the song style with number 3. The left space of the printing office is 1, and the printing time is 1. The issuance time shall be based on the date when the official document goes to press, and marked with Arabic numerals.

Reverse line in version 8.3.4

Add a reverse line under each element in the stamp, which is the same width as the stamp.

8.3.5 Location of seal

The seal should be placed on the last page (cover four) of the official document, and the last element of the seal should be placed on the last line.

Page 9

Mark it with Arabic numerals of No.4 half angle and place it at the lower edge of the center of the board. Put a No.4 word line on the left and right of the number, and the word line is 7mm away from the lower edge of the plate center. Single page number is 1 word in the right space, and double page number is 1 word in the left space. Blank pages and pages after blank pages do not identify page numbers.

10 table in official document

If you need to attach a page to the official document, the page number should be placed on the left side of the horizontal A4 paper table, the single page number should be placed in the lower left corner of the table, the double page number should be placed in the upper left corner of the table, the single page number header is on the reserved edge, and the double code header is on the edge of the incision.

If the document needs to be attached with an A3 paper form, and the last page is an A3 paper form, the third and fourth envelopes (page numbers are not required) should be blank, and the A3 paper form should be pasted before the third envelope instead of the last page (fourth envelope) of the document.

1 1 The specific format of the official document

1 1. 1 letter format

The distance between the top edge of the name of the issuing authority and the top edge of the page is 30mm, so it is recommended to use a small standard song style, and the font size is determined by the issuing authority; 4mm below the full name of the issuing authority is a Wuwen line (thick at the top and thin at the bottom), and 20mm from the next page is a Wuwen line (thick at the top and thick at the bottom), both of which are 170mm long. The spacing of 28 words per line. The name and double line of the issuing authority are printed in red. Explain the identification method of each element between two lines from the corresponding elements in this standard.

1 1.2 command format

The command sign consists of the name of the issuing authority plus "command" or "command", and the font size is determined by the issuing authority. The upper edge of the command logo is 20mm away from the upper edge of the center of the board, and the lower edge is empty with 2 lines of centering identification number; There are two lines of identification text under the order number; In the next line of the text, four words in the right space identify the issuer's name stamp, and two words in the left space of the signature stamp identify the issuer's position; The position of the publisher of jointly issued instructions or orders shall be marked with the full name. On the next line of the signature stamp, the words "right blank" indicate the writing time. The identification method of the distribution organ is the same as that of the cc organ. Others are explained from the relevant elements of this standard.

1 1.3 meeting minutes format

The identification of meeting minutes consists of "meeting minutes". The location of the logo is the same as 8. 1.4, and the font size is determined by the issuing authority. The minutes of the meeting were not stamped. Other elements are also specified in this standard.

12 style

See Figure1for the margins and center dimensions of A4 document paper; See Figure 2 for the layout of the front page of official documents; See Figure 3 for the layout of the first page of the submitted official document; See Figure 4 for the layout of the last page of the official document; The layout of the last page of the joint document is shown in Figure 5; The layout of the last page of the joint document is shown in Figure 6.

In the past, the formats required for the carrier, writing and binding of official documents in China were generally as follows: official documents generally adopted domestic format 16, and the international standard A4 was recommended. The document number can be determined according to actual needs. Security font: generally use No.3 or No.4 bold.

Emergency font: the font and font size are the same as the security level (bold No.3 or No.4).

Font of letterhead: bold, black variant or standard, Song and Ti color scheme (usually red). The font size of an issuer in Song Dynasty is generally No.3 or No.4, and the font size is the same as that of the letterhead (No.3 or No.4 Song Dynasty imitation).

Title font: The font is usually Song Ti and Bold, and the font size is larger than the text font size. The font of the main delivery organ: generally, the font of No.3 or No.4 imitation song-like text is adopted; the font of No.3 or No.4 imitation song-like text is commonly used.

Attachment font: commonly used No.3 or No.4 imitation song style.

Author's font: the font size is the same as the text (No.3 or No.4 imitation song style)

Date font: the font size is the same as the text (No.3 or No.4).

Font of note: No.4 smaller than the text or No.4 smaller than the text.

Keyword font: font No.3 or No.4 commonly used in bold: same font size as the text (No.3 or No.4 commonly used in imitation of Song Dynasty) or smaller font size: same font size as the cc office (No.3 or No.4 commonly used in imitation of Song Dynasty) or smaller font size.