What are the procedures for compiling bidding documents?

In the preparatory stage, specific arrangements should be made for the whole process of bidding activities, including demonstration and analysis of the bidding project, determination of procurement plan, preparation of bidding documents, formulation of bid evaluation methods, establishment of bid evaluation institutions, and invitation of relevant personnel. The main procedures are:

(a) to develop the overall implementation plan

That is, to make overall arrangements for the bidding work, including determining the implementing agency, project leader and relevant responsible persons, specific time arrangement, bidding cost calculation, procurement risk prediction and corresponding measures of the bidding project.

(2) Comprehensive analysis of the project

For the project to be purchased by tender, the project should be comprehensively analyzed from the aspects of capital, technology, production and market according to the government procurement plan and the procurement demand (or procurement plan) put forward by the purchaser, so as to provide the basis for determining the final procurement plan and its list.

When necessary, consulting experts or technicians from relevant parties can be invited to participate in the demonstration and analysis of the project, and relevant personnel can be organized to conduct field visits to the project implementation site or investigate the production and sales markets, so as to improve the accuracy and completeness of the comprehensive analysis.

(3) determine the bidding procurement plan

Through the analysis of the project, determine the bidding procurement plan with the purchaser and related experts. That is, to determine the best procurement plan according to the specific requirements of the project, mainly including the technical specifications, standards and main commercial terms of the products and services involved in the project, as well as the procurement list of the project. Some large-scale projects need to be subcontracted when determining the purchase plan and list.

(4) Preparation of bidding documents

The tenderer shall prepare the tender documents according to the requirements of the project subject to tender and the tender procurement plan. Bidding documents should generally include five parts: bidding announcement (invitation to bid), requirements of bidding project, instructions to bidders, contract format and bidding document format.

1, tender announcement (invitation to tender). Mainly the name, address, contact person and contact information of the tenderer; The nature and quantity of the project subject to tender; The location and time requirements of the project subject to tender; Qualification requirements for bidders; The way, place and time of obtaining the tender documents; The price of the bidding documents; Time and place of bidding and other matters needing to be announced.

2. Requirements of the project subject to tender. This paper mainly introduces the bidding project in detail, including the specific scheme and requirements of the project, technical standards and specifications, the qualifications that qualified bidders should have, the time of completion, delivery or service provision, the main terms of the contract and other matters related to the project.

3. Instructions to Bidders. This paper mainly describes the components of the tender documents, the preparation methods and requirements of the tender documents, the sealing and marking requirements of the tender documents, the requirements of the tender price and its calculation method, and the bid evaluation standards and methods.

Relevant qualification and credit certification documents that bidders should provide, the amount and submission method of bid bond, the way and place to provide bid documents, the deadline, the time schedule for bid opening, bid evaluation and bid selection, and other matters that need to be explained.

4. Contract format. It mainly includes the basic terms of the contract, the progress of the project, the requirements of the construction period, the content and payment method of the contract price, the rights and obligations of both parties to the contract, the acceptance criteria and methods, the liability for breach of contract, the dispute settlement method, the effective method and validity period and other commercial requirements.

5. Format of bid documents. It mainly specifies the format of the bidding documents to be submitted by the bidder, including the bid letter, bid opening list, bid price list, description of main equipment and services, qualification documents and related contents?

(five) the formation of the bid evaluation committee.

1, the bid evaluation committee shall be established by the tenderer.

2. The bid evaluation committee consists of representatives of the purchaser and experts in technical, economic, legal and other related fields. The total number of people is generally an odd number of more than five, of which experts shall not be less than two thirds. Persons who have an interest in the bidder shall not enter the bid evaluation committee.

3. The Government Procurement Law and the relevant supporting measures formulated by the Ministry of Finance have clear provisions on the identification, management and use of experts. Therefore, if the government procurement project needs bidding, the selection of experts must follow its provisions.

4. Before the result of winning the bid is determined, the list of members of the bid evaluation committee shall be kept relatively confidential.

(6) Inviting relevant personnel

Mainly invite leaders and guests from relevant parties to attend the bid opening ceremony, and invite the supervisory organ (or notary organ) to send representatives to conduct on-site supervision.

Extended data:

The tender documents shall at least include the following contents:

1. Tender announcement.

4. Instructions to Bidders. That is, formulate the bidding rules in detail, so that bidders can have rules to follow when bidding. The main contents of the manual include:

(1) Source of funds.

(2) If there is no prequalification, the bidder shall be required to qualify.

(3) Requirements for the origin of goods.

(4) Clarification procedures of tender documents and bid documents.

5] The content requirements of the tender documents.

[6] Bidding language. Especially for international bidding, because the suppliers participating in the bidding come from all over the world, the bidding language must be specified.

Once the bid price and currency are stipulated. Specify the scope of bid quotation, that is, what aspects should be included in the quotation, and unify the quotation caliber, so as to facilitate the calculation and comparison of the lowest bid evaluation price during bid evaluation.

Being modify and cancel the terms of the tender.

(9) Requirements for bid document format and bid bond.

⑽ Evaluation criteria and procedures.

⑾ Domestic preferential regulations.

⑿ Bidding procedures.

[13] bid validity period.

14. Bidding deadline.

⒂ Time and place of bid opening, etc.

References:

Baidu Encyclopedia-Bidding Documents