How to improve order efficiency

How to improve order-making efficiency

How to improve order-making efficiency. Making an order is the daily work of a headhunting company. How to do it well and how to be a better one is also a daily summary of the headhunter. The success rate of making orders will also affect the progress of the entire headhunter company. Let’s take a look at how to improve order-making efficiency. How to improve order-making efficiency 1

Persistence

The lobbying process is indeed difficult, but headhunters must be persistent, but it is important to remind you that you should not chase in a desperate manner candidates, not to mention sweet-talking to some female headhunters.

Communication

To obtain equal communication opportunities, first let the candidates know you, recognize you as a person, recognize your professional attitude, etc. Otherwise, you will never have the opportunity to speak to the candidate on an equal footing. If you want candidates to get to know you, you must first learn to respect the candidates, then respect each other's newcomers and respect your professional skills. If you don’t have enough professional skills, you don’t know enough about your career, you don’t understand the industry, you have no experience, and you don’t have charisma, how can you get an equal opportunity to talk to candidates? Not to mention lobbying candidates to accept your recommendation for the position.

Why do you have such a low success rate?

Be realistic

Headhunters should not trick candidates into accepting a position in order to develop a project. The industry is both big and small, and headhunters want to make a splash in the industry. Human resources are very important. If you deceive others, not only do you deceive one person, but once it spreads, you will be very difficult to get along with in the matter. It is called "good things don't go out, bad things don't go out".

During the entire communication process, headhunters should make positive and negative arguments, comparisons and multi-angle analyzes on the candidate’s current situation. For example, if you write a paper, you must have an argument for the candidate to accept and believe what we say and do. However, in the communication process, we must pay attention to affinity and not create an atmosphere of "hits and slogans". We must swear on the road, and of course we do not rule out "merciless strikes" under special circumstances. Master the position and make adjustments based on the environment and the individual differences of the candidate.

Listen more

Remember, headhunters should not make small talk during communication, but listen carefully so that they can learn more about the candidate’s true thoughts and collect more information that will benefit the project. Operational information.

There are several levels of listening: don’t listen; pretend to listen = in the left ear, out in the right ear; listen carefully and remember; listen with empathy.

If you can reach the level of empathy and listening, you are not far away from success. The so-called empathic listening means that in addition to listening carefully, you understand that you and he have the same or different feelings. For example, when listening, you often nod your head, or make "um" and other sounds. Most job seekers, especially senior talents, will have a lot of thoughts about job-hopping, so understand him and tell him your thoughts, using the word "I understand" to better reflect "empathy"; then, headhunters You should truly understand the reasons why job seekers hesitate and then act accordingly. Breakthroughs, such as corporate culture, wages, grades, etc.

Of course, I think in action, headhunters should respect candidates' choices instead of forcing them or constantly harassing others. It is not ruled out that some applicants are already willing and embarrassed to refuse, and some applicants are also excluded because they are indeed very introverted people with relatively insufficient decision-making ability. How to improve order-making efficiency 2

Recently, a friend who works in graphic design at an Internet company complained that he often receives design tasks from various departments, and each task is urgent. Therefore, she was a little overwhelmed because she couldn't tell which one was really urgent, so she could only do it first to the one who was most urgent. In fact, her way of handling it is very detrimental to the advancement of the company's overall work.

Before solving this problem, we can first simulate a structure together: think of "company" as a piece of land to be developed; think of "project" as buildings, gardens, and parking lots on the land. , gym, etc.; think of "tasks" as work such as building a building or building a garden.

In order to recover funds quickly, the "company" will inevitably urge every "project" to be completed simultaneously and in parallel. So, if you are that graphic designer and just put yourself in the dimension of "task", then naturally it is like a brick of the revolution, and you can move it wherever it is needed.

It is true that if the company's organizational structure is clear and complete, employees in the "task" dimension will not have any problems, but in fact, in order to save money, many companies often accept multiple tasks at the same time. Even if one person holds multiple jobs, he will naturally have the same troubles as this friend.

However, if we look at the problem from another angle, we can elevate ourselves from the dimension of the "task" role to the level of a "project" member, that is, we can elevate ourselves from the role of "moving bricks" to When you play the role of "building a building", you will naturally have some understanding of the overall plan of the entire project, which will make it easier to identify its priorities, and it will also be easier for you to prioritize the "tasks" at hand, and then carry out the work in an orderly manner.

Of course, as an ordinary employee, you may need certain permissions to understand the full picture of the project. Therefore, I suggest that she feedback her troubles to the company management and allow herself to actively participate in the project, so that she can fully control the progress of the tasks related to herself in the project instead of passively accepting tasks.

Today we will not talk about how to give feedback, but focus on how to establish a project management mindset. Work practice tells us that having a healthy sense of thinking is the prerequisite for changing predicaments.

01. Recognize the process, tasks, and problems clearly, and defeat efficient work one by one

The famous management book "Process Bible: Let the process automatically manage performance" mentioned that the company's most Important performance is first of all performance at the organizational and process levels, and secondly job performance. The temporary nature of the project allows each position in the project team to have a clear and consistent goal.

Therefore, for a project to achieve the expected goals, it is necessary for the team members of the project to understand the processes, tasks, problems and the logical relationships between them, so that each team member can Work closely together to truly enable the process to automatically manage performance.

The author believes that whether you are involved in a project or not, a good work management should have the following elements:

1. Have a clear ownership relationship to determine the priority, Determine priorities;

2. Have clear work goals and requirements, so that the results can be presented intuitively;

3. Have clear priorities: the most important role is to determine the current The most urgent task;

4. Have a clear person in charge and facilitator: help you find the right person and do the right thing when coordinating work;

5. Have a clear start and the end time node: determine the construction period to estimate the task progress;

6. Have a clear status: clarify whether the task is unstarted, started, or ended, which is conducive to coordination;

p>

7. Suitable for historical review: daily reports, weekly reports, monthly reports, and annual summaries can all be traced to facilitate review and review.

For example, if you use project management thinking to hold a wedding. Then the matters that need to be prepared should be regarded as tasks with a certain ownership relationship, so as to list the task details and timetable, such as planning a wedding, when the wedding date is determined, when to take wedding photos, determine the banquet list, and prepare everything Items needed for the wedding, sending invitations to invite guests. They all have a certain sequence and logical relationship. Only by listing the tasks in the task list according to the above elements will you be busy but not chaotic.

If our project is to develop a digital camera, then when the company decides to develop this product, it often needs to conduct preliminary market research and feasibility analysis, and then fully conduct a feasibility review. Only then will the decision be made to establish the project, start the case, etc. At the same time, the project manager will be appointed and the leaders of the project team will be determined. In addition to feasibility assessment, there will also be R&D plan review, structural development review, electronic development review, trial production review, mass production review, etc. during the period.

Moreover, various reviews at this stage follow the company's established processes and have a strict sequence. Therefore, only by following relevant processes and completing relevant tasks can the project move forward smoothly.

When the project manager arranges the project plan, he will set Schedules based on the relevance of these processes and tasks, and complete them one by one.

However, whether it is work or life, there are many situations where plans cannot keep up with changes. Therefore, we need to have process thinking and problem thinking in project management. When you encounter process problems, you should deal with them according to the process. When you encounter problems, you need to have temporary countermeasures and permanent countermeasures, and overcome them one by one, so that you can keep the project progress under control.

02. Decompose work tasks and proceed step by step

As mentioned above, project management can be decomposed into multiple project tasks. At the same time, in the process of advancement, it not only needs to comply with the existing process, and its relevance to the task needs to be fully considered. Therefore, each project member needs to comprehensively understand the overall overview, stages and steps to complete the matter, and then break them down into tasks that can see specific results. And its completion progress and status can be monitored at any time during the entire process.

In this regard, using the WBS (work breakdown structure) of project management to decompose the relevance and logical relationships of tasks at each level is the key to using this kind of project thinking. At present, there are many software for project management, such as the earliest Gantt chart and Project, as well as various office software in recent years, including Alibaba DingTalk, Tencent’s Enterprise WeChat, ByteDance’s Feishu, etc., all of which have incorporated some Elements of project management.

These software are very helpful in improving people's daily work efficiency. Therefore, making good use of tools during the project management process is also one of the ways to improve work efficiency.

03. Always prepare Plan B, be busy but not messy and not be surprised when things change.

As the saying goes: One red star, two preparations. Excellent managers know how to formulate plan B, which is a backup plan. Because any changes in the plan will affect the plans of other tasks and even affect the overall situation, causing the overall progress of the project to be delayed. Plan B is often a necessary plan to deal with risks. It may not necessarily be executed, but it will make you more determined and decisive when executing Plan A, and it will also give you a sense of security. This kind of risk control thinking can also prevent us from panicking when we encounter changes and abnormalities caused by external factors.

All in all, project management thinking is an essential thinking mode for professionals in the workplace, and it is also a sign of the maturity of a newcomer in the workplace. Relevant survey data shows that even if a person has never been exposed to project management, through long-term work experience accumulation, he will gradually form this way of handling problems, but this process requires paying a lot of unnecessary costs.

Finally, in terms of task segmentation, input and output thinking are also needed. Because in theory, the completion of each task is a process of inputting work content to outputting work results. At Foxconn, a Fortune 500 manufacturing company, there is a saying that the operation of a company is a system, and the system is composed of processes + forms. This is true for both a company and a project. The process is the order in which things are done, and the form is the presentation of the results of the work.

Project management thinking is an important guarantee for all our work to have results. Therefore, the process of improving one's project management thinking is a process of continuous self-growth, and the formation of project management thinking is also the only way for a person to move to management or even higher positions.