Official seal management regulations

Company official seal management system 1

One. General principle

The company seal is a symbol of the legal existence of the enterprise and the power of the enterprise. In order to ensure the legitimacy, reliability and seriousness of the company seal, effectively safeguard the company's interests and put an end to illegal acts, this management system is formulated.

Second, the company seal engraving

(1) The engraving of the company seal must be reported to the president/chairman of the company for approval.

(2) The personal seal, administrative seal, financial seal and contract seal of a legal person shall be uniformly engraved by the designated public security organ with the letter of introduction issued by the administrative center. The shape and specifications of the seal shall be implemented in accordance with the relevant provisions of the state, and shall be filed by the Beijing Municipal Public Security Bureau.

(3) Special seals (personnel seals, production seals, etc.). ) determined by each department according to the needs of work.

(4) Without the approval of the chairman and president of the company, no unit or individual may engrave the seal of the department without authorization.

Three. Activate the company seal

(a) the new seal should be stamped and kept in the administrative center for future reference.

(two) before the opening of the new seal, the administrative center shall issue a notice of opening, and indicate the opening date, issuing unit and scope of use.

Four. Scope of use of company seal

The company seal mainly includes the company's administrative seal, business seal (contract seal, financial seal, personnel seal and production seal) and the personal seal of the chairman (legal person). All seals of the company must be used within the prescribed scope and shall not be used beyond the scope.

(1) The scope of use of the company's administrative seal mainly includes:

1. Documents issued by the company.

2. Documents jointly issued by the company and relevant units.

3. Certificates and related materials issued by the company.

4. Financial report provided by the company.

5. Articles of association and agreement.

6. Employee transfer.

7. Appointment and dismissal of employees.

8, agreement (contract) capital guarantee letter of commitment.

(II) The scope of use of the special seal for company contracts mainly includes:

1, foreign investment, joint venture and cooperation agreement.

2, all kinds of economic contracts, etc.

(3) The personal seal of the company's chairman (legal person) is mainly used for contracts, financial statements, personnel appointments and dismissals and other documents that need to be stamped with private seals.

(4) Special financial seal, which is mainly used for currency settlement and other related businesses.

(5) The special seal for functional departments of the company is only used for internal work contact of the company, and shall not be used externally.

Verb (abbreviation of verb) Company seal management responsibility

(1) The chairman and president of the company are responsible for approving the use of the administrative seal.

(two) the director of the administrative center is responsible for the approval of the use of seals within the scope of authorization.

(three) the person in charge of each department is responsible for approving the special seal of each functional department.

④ Seal administrator

1, responsible for keeping the seal.

2, responsible for the establishment of seal use registration account.

3, responsible for the use of the seal audit work.

4, responsible for keeping the use of the seal program.

Management, use and preservation of intransitive verbs' company seal

Seal management

1, the company's administrative seal and special seal for contract are managed by the administrative center.

2. Special business seal (financial seal, personnel seal, etc.). ) by the center to designate a person responsible for the management.

3. The personal seal of the legal person shall be managed by the financial management center designated by the company.

4. Each department shall report the list of seal administrators to the administrative center for the record.

5. The seal administrator must be responsible, and the seal shall not be placed or given to others at will. If it is necessary to hand over to others due to resignation, the head of the department may designate a special person to replace him, but he must go through the handover procedures and fill in the seal handover registration form.

6. In order to ensure the absolute safety of funds, the reserved seals of banks, such as the special financial seal and the personal name seal of legal persons, are kept and supervised by two or more people respectively, so that one person cannot issue checks and drafts and the other person cannot withdraw cash.

(2) the use of seal

1. The use of the seal must strictly follow the approval procedures for the use of the seal. According to the scope of use of the seal, the seal can only be used after approval.

2, the use of the seal by the administrator to set up a registration account, strict examination and approval and registration system.

3. The personal seal of the company legal person or the personal seal of the department head must be signed by the legal person or the person in charge or the authorized person before it can be used.

4. The special financial seal, the special cheque seal and the official seal of the legal person shall be used by the financial department according to the post responsibilities and authority.

5. Employees are strictly forbidden to take the company seal out of the company for use without permission. If it is really necessary to take out the seal for use due to work needs, the Seal Removal Application Form must be filled out and signed by the competent leader and the president/chairman. During the period when the seal goes out, the borrower can only use the seal for application purposes, and take full responsibility for the consequences of using the seal.

6. Contracts, agreements and purchase orders. Documents signed in the name of the company shall be audited by professionals and sealed only after being approved by the competent leader of the company. (For materials stamped with the seal, it should be noted that the signing unit must be consistent with the seal, the printing position should be appropriate, and the month of the year should be stamped, with correct handwriting and clear graphics. )

7. Take things, withdraw money, report the loss, apply for a certificate, etc. without permission, and the letter of introduction from the company shall be strictly examined and approved by the administrative center. After meeting the requirements, the registration system shall be handled and implemented.

8. Any seal administrator shall not affix a seal on the blank format documents held by the parties or customers. Stamp materials must be filled in completely and the handwriting must be clear and correct.

9. If the personnel who transfer out, dissolve or terminate the labor relationship are required to produce relevant certificates, they must hold valid certificates and materials, and they can be stamped with the approval of the director of the administrative center.

③ Keep the seal.

1. The seal shall be recorded, indicating the seal name, issuing department, number of pieces, date of receipt, date of use, receiver, custodian, approver, pattern and other information.

2. Seals must be kept safely and reliably, and must be locked and kept. The seal shall not be entrusted to others for escrow.

3. The seal administrator should hand in the seal in time due to the change of work, and handle the handover formalities with the new seal administrator so as not to delay the work.

4. Non-seal keepers use seals and bear corresponding responsibilities with the seal keepers.

5. The seal shall be maintained in time to ensure that it is clear and correct.

6. If the seal is abnormal or lost, the site should be protected, and the administrator should report to the director of the administrative center in time, put it on record and cooperate with the investigation.

Seven. Deactivation of company seal

(a) in any of the following circumstances, the seal shall be invalid:

1, change of company name.

2. The seal is damaged in use.

3. If the seal is lost or stolen, the declaration is invalid.

(2) When the seal is deactivated, it shall be approved by the general manager, and the deactivated seal shall be sent to the administrative center for sealing or destruction in time, and a registration file for seal delivery, archiving and destruction shall be established.

Second, the official seal management system of the unit

In order to further standardize and strengthen the management of the official seal of XX Company (hereinafter referred to as the official seal), improve the procedures for using the official seal, eliminate loopholes, promote the institutionalization and standardization of the use and management of the official seal, and ensure the correct and safe use and management of the official seal, these regulations are formulated.

First of all, the official seal is managed by a special person.

The official seal shall be kept by a special person appointed by the office, and shall not be used by others without approval, and the official in charge shall not give the official seal to others for use and management. When the official in charge of the official seal is absent due to illness, vacation and other reasons, the office shall designate a special person to take care of it, and the official in charge shall hand over the work to the custodian and explain the matters needing attention in using the seal. When the official seal personnel are transferred, the handover procedures shall be handled in time.

The second is strict examination and approval procedures.

The use of seals should adhere to the principle of "approval first, then use seals". The approver shall sign the original document or stamp information. If the matter is very urgent and the approver can't sign it, with the approval of the approver, the official seal of the unit can be affixed first, and the stamped materials can be copied and kept, and the requester and the time for asking for instructions can be indicated, and then the signing formalities can be handled.

The third is the approval authority.

The administrative seal of the unit. All the above-mentioned clauses, important juxtaposition clauses and downward clauses involving overall work, important policies, major decisions, important work arrangements, rules and regulations, normative documents, etc. It should be signed and approved by (unit leader) before it can be sealed. Other general foreign work contact letters, reply letters, proposal reply opinions and other parallel texts and general texts shall be signed and approved by the deputy leaders in charge. All kinds of certificates issued in the name of the unit, which need to be stamped with steel seal, must be reported to the leaders in charge for approval or handled with relevant documents, and stamped with the special seal for unit certification.

(2) Seal of the unit party group. It must be signed and approved by the party secretary of the unit.

(3) Seal of the unit leader. The seal can only be used after it is signed and approved by the unit leader himself or other leaders entrusted by him.

(4) business seal. According to the business examination and approval authority, report to the relevant leaders for approval.

(5) financial seal. Important expenditures exceeding 65,438+0,000 yuan, such as government procurement expenditures, business expenditures, expenses for going abroad (territory) and condolences, shall be reported to the person in charge of the unit for approval, and general expenditures shall be approved by the deputy in charge. The opening, alteration, cancellation and payment of bank accounts must be stamped with the official seal of the unit and signed by the top leader.

(6) Seal of office, etc. Use the seal after being signed and approved by the leader in charge of the office or the principal person in charge of the office. Among them, the external seal must be approved by the leaders in charge; Internally, it can be approved by the main person in charge of the office.

(seven) seals carved for special work. The seal can only be used after it is signed and approved by the main person in charge of special work.

Fourth, use registration.

Stamping personnel should fill in the stamp register carefully, and the registration contents include: number, time, printing unit or personnel, printing reason (or file name), file name, sending unit, printing quantity, name of approver, name of manager, etc.

Five, the seal position should be accurate and appropriate, and the impression should be correct and clear.

The name of the official seal shall be consistent with the signature of the printed part (except for replacing the official seal), and there shall be no cover leakage or over-covering. It is strictly forbidden to use seals on blank letters of introduction, blank memos and blank certificates.

Six, strictly control the official seal of the unit to go out to use, because of work needs to go out to use, must be approved by the main leaders, and by the seal management personnel.

Seven, when it is necessary to engrave a new official seal, it must be approved by the main leaders of the unit, and the engraving unit designated by the public security organ shall engrave the official seal of the office.

When the new official seal is activated, it shall be registered and an activation notice shall be issued, indicating the date when the new official seal is activated and used as the old official seal. The old official seal that has been deactivated shall be handed in and sealed as required.

Eight, these Provisions shall come into force as of the date of promulgation, and the original provisions on the management of official seals shall be abolished at the same time.