What are official documents? What are the requirements for official documents?

Requirements for the standardized wording and format of official documents:

The standardized wording and format of official documents are the appearance and image of official documents, and they must maintain a solemn and generous image and a unified and standardized Format. This is not only an important formal manifestation of the legal authority, seriousness and specific utility of official documents, but also an objective need for the gradual informatization and standardization of official document processing methods. Whether the wording and format of official documents are standardized directly reflects the level and work attitude of official document processing. We should ensure that the wording and format of official documents are standardized.

Some official documents of national administrative agencies have standardized wording and format requirements. They are printed in the form of reference materials for the evaluation and acceptance of language and writing work in national second-class cities. We hope to provide reference for all units. If this reference material is inconsistent with the requirements of the superior authority of each unit, it shall be handled in accordance with the requirements of the superior authority.

1. Paper size and word count of official documents

Official documents are printed on A4 paper, with 24 to 25 lines per page and 26 to 30 words per line.

2. Official text font and font size

1. Title font and font size. First-level titles should be in bold 2-point Song font; second-level titles should be in 3-point bold font. Use size 3 bold italics for third-level titles. Level 4 headings should be bolded with size 3 and imitate Song fonts.

2. Text font and size. The main text is in Song Dynasty style number 3.

3. Correct use of serial numbers and punctuation in written materials

1. Use pauses for “first,” “second,” or “first,” “second,” etc. If it is not standardized, commas should be used, that is, "first," "second," "first," "second," etc.

2. The use of commas for "one," "two," "three," etc. is not standardized. Instead, spaces should be used, that is, "one," "two," "three,".

3. The use of commas for “1,” “2,” “3,” and “A,” “B,” “C,” etc. is not standardized and should be done with straight line ink dots (solid small dots), that is, "1." "2." "3." or "A." "B." "C."

4. If the serial number is in brackets, such as (1) (2) (3), ①②③, etc., no punctuation marks will be added.

4. Correct use of "zero" in the year

If the year is expressed in Chinese, such as "October 2009", the "〇" in the middle cannot be written The long "0" in Arabic numerals or the English full-width character "O" should instead be represented by a circle "O".

5. Correct use of official document numbers

When printing and issuing official documents, symbols other than the year should use the hexagonal symbol "〔]" (usually in the "Insert" column of the computer "Special" Symbol") instead of parentheses "()" or square brackets "[ ]".

6. Correctly distinguish between hyphens and dashes

1. Where hyphens are used in the text, "~" should be used instead of "——" or "──". For example: September to October 2009.

2. If a dash is used in the text, a hyphen "──" occupying two spaces should be used. Do not use "~" or a dash "—" occupying only one space or two dashes "——". " means (select the dash, usually search it in "Punctuation" in the "Insert" column of your computer; in "Word", select "Symbol" in the insert menu, select "Tab", you can see the first symbol Just "—", enter twice in a row).

7. Correct use of Chinese Pinyin phonetic letters

The Pinyin standard is based on the "Chinese Pinyin Plan" and "Chinese Pinyin Orthography". If you are not sure, you would rather not mark the Chinese pinyin.

1. Capitalization: The first letter of each word of a proper noun is capitalized; titles and slogans can be all capitalized.

2. Split and continuous writing: continuous writing within words and split writing between words. The details are very complicated, so you should check "Chinese Pinyin Orthography" frequently.

Extended reading: /view/bcee7c8dcc22bcd126ff0c03.html