What is generally involved in conference affairs?

What is generally involved in conference affairs?

From the preparation to the aftermath of a meeting, there is a series of conference secretarial work (also called conference affairs work). How well the conference affairs work is done is an important factor affecting the quality and effectiveness of the meeting. Conference work includes secretarial work and administrative work. Important meetings also include security work.

1. If it is preliminary work, it may involve investment promotion work, that is, conference invitation.

2. The location of the conference can be determined based on the actual budget.

3. Venue arrangements and services, order management, etc. :

Conference affairs, literally means to provide services for meetings. It is actually a phrase in itself. Now conference affairs has gradually become a word. What many people call conference affairs now actually refers to meetings.

Meetings are a common and extensive form of activity in modern social life, political life, and economic life. Holding meetings has a very close relationship with people; organizing and arranging meetings has a very close relationship with the secretarial department and secretarial staff. Here, I would like to solemnly introduce some basic issues in the work of conference secretaries, especially based on the characteristics of the grassroots level, and make some targeted and referenceable introductions.

The word meeting has two meanings.

First, it refers to gatherings that discuss matters in an organized and leadership manner, such as the National People’s Congress, Party Committees, Factory Directors’ Offices, etc.;

Second, it refers to a kind of regular discussion and processing Permanent institutions or organizations for important matters, such as the Chinese People’s Political Consultative Conference, etc. What we are talking about here refers to the former type.

It contains at least four elements:

1. Organization;

2. Leadership;

3. Discussion;

4. Rally.

All four elements are indispensable, otherwise it would not be called a meeting. What are the development prospects of doing administrative and conference work?

What are the development directions? Is it good for girls to do conference work? What are the disadvantages?

It’s okay to do conference work when you’re young, and you’ll get better at it slowly. If you’re younger, you can do event planning, but you can’t still do conference work when you’re 40 years old. What are the typical jobs of a criminal police officer?

Criminal police---civilian police responsible for criminal investigation.

Criminal police (criminal police for short) are responsible for conducting criminal investigations, analyzing and researching criminal situations; organizing and coordinating the detection of general, major, and extraordinarily serious criminal cases; and responsible for the extraction, inspection, and identification of case traces and physical evidence.

Responsible for anti-drug, anti-gang, and anti-terrorism work within the jurisdiction; responsible for the investigation and prevention of economic crimes within the jurisdiction (some places have specialized economic investigation departments); responsible for foreign-related criminal cases and external police work Liaison and engagement.

In the narrow sense, "criminal police" refers to the police of the criminal police team. In a broad sense, it also includes economic investigation teams, anti-narcotics teams, etc. The main task is to investigate criminal cases. We hear about theft, homicide, fraud, and other criminal cases every day.

What are the typical jobs of female police officers?

1. Prevent, stop and investigate illegal and criminal activities;

2. Maintain social security and order and stop behaviors that endanger social security and order;

3. Maintain Traffic safety and traffic order, and handling traffic accidents;

4. Organize and implement firefighting work and implement firefighting supervision;

5. Manage firearms and ammunition, control knives and flammable and explosive, Highly toxic, radioactive and other dangerous goods;

6. Manage special industries specified by laws and regulations;

7. Guard specific personnel specified by the state and guard important places and facilities ;

8. Manage rallies, processions, and demonstrations;

9. Manage household registration, nationality, entry and exit affairs, and matters related to foreigners’ residence and travel in China;

10. Maintain public security and order in border areas;

11. Execution of sentences for criminals sentenced to public surveillance, criminal detention, deprivation of political rights and criminals serving sentences outside prison, Supervise and inspect criminals who have been sentenced to probation or parole;

12. Supervise and manage the security protection of computer information systems; 13. Guide and supervise state agencies and society Provide security and protection work for groups, enterprises, institutions, and key construction projects, and guide the security and prevention work of mass organizations such as public security committees;

14. Other duties stipulated in laws and regulations. How to do a good job in conference affairs? , a brief discussion on how to do a good job in meeting affairs

1. Preparation work before the meeting

The key to an effective meeting is to have good planning, and planning means pre-meeting preparations. Whether the preparation work before the meeting is sufficient or not is directly related to the success of the meeting. According to statistics, the effect of pre-meeting preparation accounts for 70% of the effectiveness of the meeting. It can be said that high-quality pre-meeting preparations are the guarantee of the quality of the meeting and the prerequisite for the success of the meeting. Therefore, preparations for the meeting must be done with a high sense of responsibility. Preparatory work before the meeting mainly includes formulating a meeting plan, forming a meeting team, preparing meeting materials, arranging meeting logistics support and decorating the venue. (1) Draw up a meeting plan Drawing up a meeting plan is the first step in pre-meeting preparations. It refers to the preparation of meeting agendas and schedules. A meeting agenda is a sequential plan for completing the agenda, that is, a rough arrangement of the issues to be discussed and resolved at the meeting. Meeting plans are usually formulated by the decision-making level, such as the district committee standing committee meeting, district *** executive meeting, unit party group meeting, etc. The draft is agreed upon, and then handed over to the leading unit for specific processing. It is the specific outline arrangement of the meeting, which is shown through the meeting agenda. The key point in formulating the meeting work plan is to clarify the meeting agenda setting procedure and the method of preparing the meeting agenda. After these are determined, a meeting notice can be issued. The notice includes the name, content, date, time, location, scope of participants, etc. of the meeting.

(2) Forming a conference affairs team

Forming a conference affairs team is the second step in pre-conference preparations. Some meetings are relatively large in scale and last for a long time, so there will be quite complicated pre-meeting preparations. This requires the establishment of a preparatory committee in advance to be responsible for all preparations for the conference. The organizing committee is a group that has certain responsibilities for the conference and is usually composed of members of the sponsoring organization. Generally, a preparatory committee can be established according to the scale, agenda, etc. of the meeting. It can have a main leader as the director, the leader in charge as the deputy director, and the main leaders of the relevant functional departments of the meeting as members. Sub-working groups can be established under the preparatory committee. Generally, it can There is a secretarial group, an organizational group, a logistics support group, a publicity and reporting group, a safety and security group, etc. Each group determines its personnel, has a clear division of labor, is responsible for each level, and meets regularly to communicate on work progress.

(3) Prepare meeting materials

The third step in pre-meeting preparation is to prepare meeting materials.

Meeting materials include leadership materials (archive materials studied or to be read out at the meeting, leadership speeches, host remarks, etc.), guest materials (meeting guide, meeting archives, group list, notebooks, stationery, representative certificates, attendance certificates, attendance certificates, etc.) certificates, invitations, address books, room cards and meal coupons, etc.), conference information (pick-up list, guest registration form, accommodation registration form, dining grouping list, ticket booking registration form, meeting discussion grouping list, group convener list, discussion location etc.) and communication materials (meeting reference files, conference promotional materials, meeting briefings, various records, notes, various conference agreements and contracts, and other related materials). Some meetings also require the compilation of exchange speech materials and the printing and distribution of leadership speeches, etc.

(4) Arrange meeting logistics support. For any meeting that is held for several consecutive days and is attended by comrades from other places, we must enthusiastically arrange the meeting life. Accommodation allocation plans should be prepared in advance based on the number of people attending the meeting, and people will be accommodated as soon as they arrive. In terms of housing arrangements, appropriate care should be given to leaders and elderly and infirm comrades. Security, travel, and food during the conference must be handled by dedicated personnel and arrangements must be made in advance.

(5) Arrange the venue The venue is an important place for the meeting. It should be arranged according to the nature and scale of the meeting to create a corresponding atmosphere. When arranging the venue, you should mainly pay attention to selecting the venue, decorating the venue, arranging venue seats, arranging the podium and other ancillary facilities. Since the type and scale of meetings are different, the work procedures will also be different, but the general principle is that the venue layout should fully reflect the atmosphere of the meeting. Generally include:

1. Hanging monograms, emblems, flags, etc.

2. Set up the rostrum, implement the leadership of the rostrum, arrange seats, set up speaking seats and signing seats, place seat cards, bubble cups, towels, microphones, and ensure sound effects.

3. Determine the layout of the conference table, clearly divide the venue area, and make it clear to the participants.

4. Ensure that lighting, ventilation, projection, video recording, and air conditioning are complete and effective.

5. Place an appropriate amount of flowers.

6. Make preparations for meeting speeches, voting, award distribution, group photos, etc.

7. Off-site rainbow gate, hydrogen balloons, welcome slogans, red carpet, flowers, etc.

8. Conduct pre-meeting inspections or report preparations to leaders. What are the principles of conference work?

Conference work is a complex system work and an important responsibility of the office. In the process of organizing the preparation, if you are not careful, irreparable mistakes will occur, causing adverse effects. If you want to provide conference services well, you should pay attention to improving the following tasks:

1. Preparation before the conference

1. Organize the conference affairs team and clarify work responsibilities. For large-scale meetings, detailed conference work plans must be formulated.

2. Issue meeting notice. Including meeting name, content, meeting date, time, location, and range of participants.

3. Print the meeting agenda, organize the meeting agenda, and formulate notes.

4. Large-scale meetings should be organized and the group convener and discussion location should be proposed.

5. Meeting vouchers must be printed for large meetings. Such as attendance certificate, attendance certificate, work certificate, invitation, etc.

6. Venue layout. The venue layout should fully reflect the atmosphere of the meeting.

(1) Hang monograms, emblems, flags, etc. (2) Set up the rostrum, implement the leadership of the rostrum, arrange seats, set speaking seats, place seats and microphones, and ensure sound effects. (3) Determine the layout of the conference table, clearly divide the venue area, and make it clear to the participants. (4) Ensure that lighting, ventilation, sound recording, video recording, and air conditioning are complete and effective. (5) Place an appropriate amount of flowers.

7. Logistics service work. Large-scale meetings must make detailed arrangements for participants' accommodation, transportation, medical care, culture and entertainment, and security.

8. Make preparations for meeting speeches, voting, award distribution, group photos, etc.

9. Conduct pre-meeting inspections or report preparations to the leader.

2. Inter-meeting organization and service work

1. The conference staff should arrive at the venue one hour in advance and repeatedly check the preparation of the venue.

2. Carry out meeting sign-in and material distribution.

3. Ensure that all leaders and spokespersons on the rostrum are present.

4. Organize the participants to sit in order from front to back according to the predetermined plan.

5. Maintain order at the venue. Five minutes before the start of the meeting, the door of the venue should be closed, all participants should be seated, and irrelevant personnel should leave the venue. During the meeting, mobile phones and BP machines should be turned off. Looking for people is generally not allowed, and irrelevant persons are not allowed to enter the venue.

6. Keep meeting minutes and write meeting briefings.

7. Organize photography.

8. Book tickets, air tickets, etc. for participants.

3. Meeting aftermath

1. After the meeting, check the venue and bring back remaining materials, signatures, etc.

2. Organize delivery to the station. Arrange vehicles, drop-off personnel, etc. in advance according to the departure time of participants.

3. Carry out the clearing, collection and archiving of meeting files.

4. Do a good job in meeting reporting. What are the conference affairs tasks of a secretary?

1. Accept tasks and formulate plans: meeting method, time and place, participants, meeting content, schedule, preparation and organizational division of labor, transfer of staff, and budget;

2. Manuscript preparation: main report, leadership speech, experience materials, main poems, conference materials, conference guide, printing, proofreading and binding, production of certificates: attendance certificate, representative certificate, attendance certificate, work certificate;

3. Preparation and distribution of notices: meeting content, participants, meeting time and location, meeting period, check-in time and location, round-trip transportation and flight time;

4. Collection list: unit position, name, gender, ethnicity , number of people, arrival train time, return train time, grouping;

5. Venue preparation: monogram logo, seat shape, seating arrangement, sound effects, audio and video recording, lighting and communication, tea and hookah tray, flower arrangement , Venue hygiene;

6. Logistics preparation: file bagging, room allocation, meal standards, food hygiene, dining table number, car plan (pick-up arrangement), medical and health, cultural and entertainment activities;

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7. Pre-meeting inspection: check the venue, check meeting files, and check logistics support;

8. Receive meeting delegates: Understand the arrival time of the train, notify the pick-up leader, and arrange vehicles;

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9. Inter-meeting services: sign-in (file distribution), recording and recording, photography, heating and cooling (water supply), security, sanitation, return ticketing, entertainment activities;

10. Meeting Secretary: meeting briefings, meeting notices, meeting summaries, resolutions, communication outlines, and meeting press releases;

11. Meeting closing: food and accommodation settlement, file recycling, car delivery, temporary accommodation arrangements, and report preparation ( Meeting minutes), meeting archives, meeting financial settlement;

12. Summary of meeting work.

How to do a good job in meeting affairs

The first is a self-study symposium held by the provincial department. The full name is the meeting affairs of the Zhejiang Province Self-study Assistance and Sustainable Development Symposium for Ordinary Universities:

1. According to The meeting content, requirements and characteristics of the objects participating in the meeting, and the time, location, topics, and agenda of the meeting are drawn up;

2. Draw up the meeting notice (make a receipt according to the situation to determine the number of people attending the meeting), and issue it to Objects for the meeting;

3. According to the characteristics of the objects for the meeting, determine the transportation route to the meeting (either sending a special car to pick up or drop off, or going to the school gate or designated location to guide, or informing the transportation route, the route can also be Inform in the notice in 2 or call)

4. Arrangement inside and outside the conference room:

1) Make a guide route sign from the school gate to the conference room

4) Keep good records of meetings (such as photography, video recording, audio recording, meeting minutes, etc.)

5. Do a good job of meal liaison work

6. Do a good job of visiting Route and preparation