Venue layout for reception work

The layout of the venue includes the decorations around the venue and the allocation of seats:

For general large-scale meetings, banners are hung at the venue according to the content of the meeting; Post welcome and celebration slogans at the door; Easy bonsai and potted flowers can be properly placed in the venue; In order to make the venue more solemn, the national flag, party flag or national emblem and national emblem can be hung on the rostrum; If cups and drinks need to be placed on the desktop, they should be scrubbed clean and placed beautifully and evenly.

Seat configuration should be based on the style and atmosphere of the meeting, and pay attention to the protocol order. There are the following configuration methods:

1. Round table type. If a round table or oval table is used. This arrangement makes participants and leaders sit around the table, thus eliminating the sense of inequality. In addition, participants can clearly see other people's faces, which is beneficial to exchange views with each other. This format is suitable for meetings with about 10-20 people. Seating arrangements should pay attention to let guests or superior leaders face to face with business leaders and accompanying personnel. The top leader of the guests should sit in the middle of the south or at the door, and the top leader of the enterprise should sit opposite the superior leader. Sit diagonally opposite each other at the same level.

2. Mouth shape. If you use a long square table. This form is more suitable for meetings with a large number of people than round tables.

3. classroom type. This is the most widely used form, which is suitable for meetings with the purpose of conveying information and instructions. At this time, the number of participants is relatively large, and there is no need to discuss and exchange views among participants. In this form, the podium sits opposite the audience. The seats on the rostrum are arranged according to the positions and social status of the personnel. The chairman's seat is in the middle of the first row, and the rest are arranged in turn according to the principle of left down and right up.

Prepare meeting materials.

The conference group should prepare the necessary materials for the meeting topics, put them in a folder and distribute them to the participants so that they can read and prepare their speeches. Reception etiquette before the meeting.