Talk about what arrangements can be made to create an atmosphere in the venue.

How many people can sit in a conference room depends on the size and shape of the conference room, the placement of seats, the location of the crowd, whether there are pillars in the conference room and so on. And it is also affected by the number of special passages for the disabled. It is very important to determine the number of exhibition seats. Almost all hotels and conference centers will list the number of people that can be accommodated in different conference rooms in their promotional materials. As long as the seats are not fixed, the meeting room can adjust the placement of seats according to the requirements of customers, so the same meeting room can be combined into an ever-changing meeting mode. Many hotels will use computer technology to complete the design, and the commonly used software includes: PCMA, conference matrix and room viewer. PCMA is the abbreviation of professional conference management association. They designed a laser device to measure the meeting room, print the floor plan, and then determine the size of the meeting layout space. PCMA seal can be used in advertisements in conference rooms with seats calculated and approved by PCMA. The general meeting room function area includes the podium, audience area and speech area. Some meeting rooms are not clearly distinguished, such as round table meeting rooms and conference meeting rooms. The layout types of venues can be standardized or personalized. General standardization types are:

1. Theater style

The theatrical layout is basically the same as that of the cinema (see the picture below). In front of it is the rostrum, facing the rostrum are rows of audience seats, and there is generally no table in front of the audience. Theater-style layout is suitable for regular meetings and large-scale representative meetings, and text and recording are not needed.

2. Classroom style

The classroom style is similar to the theater style, except that a table will be placed in front of the classroom seat to facilitate the participants to write. There are also some theater-style conference halls, which use hidden or folding tables near the seats to provide convenience for the participants. We also attribute this form of arrangement to the classroom style. The classroom layout is suitable for the Sanya conference held by professional academic institutions and has the nature of training.

3. Banquet style

The banquet consists of large net tables, and each round table can seat 5 ~ 12 people. Banquet layout is generally used for Chinese banquets and training meetings. In the training meeting, only about 6 people sit in each round table, which is beneficial to the interaction and communication of people at the same table.

4. Cocktail style

Cocktail-style layout is flexible and there is no fixed pattern. Cocktail parties are generally not arranged or only a small number of seats are arranged, so everyone can walk around freely and communicate after meals. Cocktail-style venue layout can only accommodate a few people behind the theater.

5。 U shape

U-shape means that the conference table is arranged in an open U-shape, and the chair is placed around the U-shape table; For projection, the projector can be placed at the U-shaped opening. Compared with the conference room of the same area, this type of pendulum can accommodate the least number of people. U-shaped layout is generally suitable for small and discussion meetings.

6. Form of board of directors

Plate shape is also called hollow shape (see the picture below). The conference table is placed in a closed "mouth" shape, and the chair is placed on the periphery of the "mouth". The board of directors is generally only used for small meetings.

In addition to the above common types of venue layout, there will be T-type, E-type, multi-U-type and so on. No matter what form it takes, the purpose of meeting room layout is to serve the meeting, or to facilitate access, or to enhance communication, or to transmit information. We must have a detailed discussion with conference planning people before the layout.

There is another important thing to consider in the layout of the venue … the arrangement of seats. In a serious meeting, the seat is a symbol of status and status, and you should not sit around at will. According to international practice: the right hand side is seven, and the left hand side is the second largest; The closer to the theme, the higher the seat and seat; The farther away from the subject. The lower the number of seats and the number of seats. According to this principle, seats can be numbered. The method of seat numbering is as follows: first, determine whether the seat is placed on the podium. In general, for meetings with higher specifications, the host and important guests can sit on the rostrum, and the first guest seat (or host seat) is generally located in the middle of the rostrum. Secondly, determine the chair seat, which can be close to the podium for easy access. Then determine the seats of other guests and VIP audience. Sometimes, if the meeting guests are not divided into three, five, nine, etc. They can sit down according to the wishes of the guests and the organizer doesn't have to make special arrangements. Finally, arrange the seat number of the general audience. If there are no special requirements, the audience can choose their seats at will.

Small and medium-sized conference rooms, especially hotel conference rooms, are generally carpeted on the ground, on the one hand, for beauty, on the other hand, it can also reduce the noise when walking. Carpets are laid in the main passage and podium of the large conference room, and the carpet color is mainly red, with the purpose of improving the meeting atmosphere. .