How to have a meeting more effectively

I think many friends like me don't like meetings. I even stayed in a company before and always had meetings, but the contents of the meetings were trivial, which made me feel particularly bored and wasted time.

So when I started my own business, I always insisted on making my meetings correct and effective. You can finish what you explained clearly in one sentence, not five sentences.

The core purpose of the meeting is to make one thing clear in a short time, so that subordinates can know how to do it and how to give feedback, instead of taking up too much time to chat, so I will share with you several major steps for an effective meeting:

Effective meetings are usually divided into three steps:

Before the meeting: define the purpose and content of organizing the meeting.

Four questions: What do you want to say? To whom? Why do you say that? In what form?

Summarize the core content of this meeting in one sentence.

For example: "At 2 o'clock this afternoon, we will discuss with our friends in the Propaganda Department how to promote the next project in the form of video conference to ensure the maximum transformation for the company."

For example, in a company I stayed in before, it was clear that the purpose of the meeting was to discuss how to recruit students during the summer vacation, but at the meeting, we talked about family for a while and teaching for a while. This meeting not only failed to achieve the best results, but also wasted everyone's time, so we had to find another time to continue the discussion. What a big silence! !

So before the meeting, confirm the goal, and then discuss around the goal.

2. In the meeting: effective chat.

Actively involve department members in the discussion to make the meeting more effective and pave the way for the development of the project.

"Effective" here means that everyone should discuss and put forward good opinions and ideas according to the goals and objectives of the meeting, which is also called "brainstorming". However, as a manager, we must pay attention to everyone's emotional ups and downs in this process, because in the process of brainstorming, everyone is prone to some emotions, so managers should always pay attention to everyone at this time and stop at any time to avoid causing differences.

For example, after half an hour of discussion, let everyone have a rest and relax their brains. This is a good time for everyone to think more. It can also avoid many problems.

3. After the meeting: refine the core content, summarize the problems and give feedback to the participating departments.

After the discussion project is confirmed, never send the recording pen or word-for-word manuscript directly to the relevant departments, which will only increase the workload of the other party. None of us like reading dense words. If you can sort out the general outline, it will be simple and clear to the other party and reduce the error rate of the work.

The content of feedback includes: making clear what action everyone should take next, when to finish it and what effect to achieve.