Why do you want to convert PPT into PDF before sending it to users?

Many people, whether PPT or Word documents, have to convert them into PDF before copying them to others. This is a highly recommended practice. I also suggest that you do it as much as possible and be professional.

Applying some IT terminology and converting it into PDF is equivalent to a "publishing" process. Writing code programming on Windows will eventually be released as exe, or even a professional installation package. As a graphic designer, a bunch of things made by Photoshop should eventually be published in JPG and other formats.

PDF can be regarded as electronic printing paper. Why do many official documents have to be printed in the end? Just think about this problem.

First, PDF has high fidelity, and the PDF you see is the same on computers, tablets and mobile phones. There will be no typos, garbled codes, incompatible fonts and other problems. Because PDF belongs to publishing, it is also similar to printing. It's like printing word as A4 paper and distributing it to others. What you see on the paper is exactly the same as what he saw (unless you get wet in the rain). If it is PPT, it is hard to say. So when we go out to report, we should use the computer in the other conference room in advance to test whether it can turn on the display normally. This shows that what you see on your own computer may be different from the PPT display effect that others see on his computer.

Second, many people don't have office and other software that can open PPT, so it may be better in China. Foreigners are more serious. Office is charged, not all office workers have to install it. You can't force others to install nonstandard office just for charging. But PDF is the de facto industry standard, and PDF browser is also free.

Third, the reasons why PDF is fast to open, small in size and low in memory are still those reasons. PDF belongs to publishing. The conference will remove some of the original information and only retain the browsing function. As far as I am concerned, I also hope that when others send me something, they will try to send it in PDF format, because it is so fast. Unless I need to modify or copy the content. This is quick, including network transmission or USB copy, and opening.

Fourthly, PDF can better protect the original content. PPT is like the source code of a program or the PSD source file of Photoshop, which can be edited at will. Then it will be different after it is published as a PDF. Although it can be edited, it will become more difficult. Some things are irreversible. Similarly, you can also see the core logic of the program through exe, which is called decompilation and more difficult. PPT writers sometimes certainly don't want their works to be easily used by others.

In addition, PPT is easy to be modified carelessly, so pay attention to "carelessness", such as accidentally typing a wrong letter and accidentally clicking "Yes" when saving. It means it's easy to lose credibility. In the end, you can't tell whether you accidentally changed it or just did it (so you have to ask the other party to send another copy). This is why people like to look at printed paper, because the original flavor will not be tampered with unless you accidentally tear off a part. The most typical contracts involving law are often printed out. That's what it says. What everyone sees is correct and consistent, and it is not easy to modify (including deliberate tampering and careless modification). Again, PDF is similar to printing, printing in electronic format.

I think the following points may be helpful to you.

1, the pdf file should be smaller, which is beneficial to mail sending.

There are many readers in 2.pdf. In addition to adobe reader, apps such as wps and Foxit Reader can also open pdf. This makes it easy for ordinary people to see.

3, for some non-professionals, there is a certain degree of confidentiality. Because it is not easy for ordinary people to modify its content.

4. For professionals, pdf can be reversely converted into office software supported by Office. This is a little scary. In other words, you write ppt, and they can easily restore it to you without loss.

The solution, it is suggested to use pictures, and then put the word confidential, it is a bit difficult for the other party to demobilize.

5. My previous projects of the General Political Department and the Science and Technology Commission had clear requirements, so I had to provide the text. Generally speaking, for customers, it is enough to take a photo. Intellectual property protection is very important, after all, it is labor income.

Hello, I am a workplace garbage harvester-a small official on the nib.

I tell you from my personal experience why I want to convert PPT into PDF.

Once, I worked hard to make a set of planning PPT and sent it to my colleagues, who were also competitors between departments. Unexpectedly, she sent it to the agent after a slight change, and then told the agent that he made the plan. Later, after the agent adopted her plan, the marketing activities were very successful and sold well. The agent called the boss to praise her, and the boss praised her and showed her plan at the staff meeting.

I was shocked at that time. Isn't this the PPT after I slightly changed the scheme?

I am dumb and eat coptis chinensis. I had a hard time.

So, from then on, in order to protect my own PPT copyright, I converted it into PDF format and sent it out. Even if I pirated my idea, it was not original. Because after conversion to PDF format, it will be a kind of picture content, which can't be modified, but can only be copied. Even if you copy, the picture in PPT will be reduced in definition after being compressed into PDF. However, some paid software can convert PDF format into PPT format, so it is inevitable to be pirated in many cases.

There are two main reasons for converting PPT into PDT and sending it to users:

First, misunderstandings Many people think that PDF cannot be modified. Wrong. With Adobe Acrobat DC software, you can completely modify any text, picture and color in a PDF, just like modifying text in word.

Let me start with a common case. Small fan's school often has various meetings, and our concert hall provides desktop computers and notebooks. At this time, the problem came. If someone comes to the school to give a speech, some special fonts in his PPT will only be displayed as normal fonts if they are changed to the computer in the concert hall. Because there is no such special font in this computer system.

Problems such as video failure and image distortion are endless, but these problems are more directly related to personal usage habits.

Knowing this, let's talk about why PPT must be converted into PDF for others to see.

Second, content fidelity PDF is like a container. It keeps the content in PPT unchanged. It will not cause PPT to lose its local charm because of changing a computer and losing a certain font, nor will it cause video and pictures to fail because of path problems.

In a word, PDF will encapsulate all contents, such as high-definition pictures and remote fonts, and will not encounter any accidents on any computer, but present the original state.

Third, open the PDF smoothly. Let's list it again. Once users get the PDF, they can open it on any computer, because if the PDF is just for reading, there is very little dependence on the software. You can open it with a browser, or even with a picture reading software.

What's even more surprising is that no matter where you are and what computer you open the PDF, no matter how you open it, its content is exactly the same as the original PPT content, and there is no change.

But PPT is different. You must first install an office software or WPS on your computer. Without this software, I'm sorry I can't open it.

Of course, as mentioned above, even if it is installed, the special fonts in a beautifully designed PPT may not be displayed.

Of course, besides these two points, there are many other advantages. For example, a 30 million PPT, when converted into PDF format, is only 2M in size, but the definition has not changed.

As a medical worker, I often report and communicate through PPT. Sometimes meeting organizers or peers think that the content of the report is better and ask to copy PPT for sharing. If the speaker agrees to share the contents of the report, he will generally convert PPT into PDF format for sharing.

The purpose of this is mainly to consider the following aspects.

First, the content in PDF format is not easy to be edited and modified, and it can be watermarked to prevent it from being copied and copied quickly. A beautiful and wonderful PPT report embodies the author's professional level and painstaking efforts, and some even involve some confidential contents. For example, some medical reports may involve the privacy of some patients in PPT, and we may just cover it up. But PPT can be edited. After removing these covers, you can see some private information. After converting to PDF format, the risk of revealing privacy is less because it cannot be edited.

Second, PDF files are more stable than PPT output. Because PPT has different versions, sometimes it is incompatible with each other. If you use the high version of office software to make courseware and use the low version of office software to play it, the format will change and even the typesetting will be chaotic. However, PDF files do not have these problems.

Thirdly, after the PPT file is converted into PDF format, the file size will be reduced, which is more conducive to sending * * *. Because the size of the attachment is limited whether it is transmitted by WeChat or email.

To sum up, this is why PPT files are often converted into PDF format and then shared.

"Ren Woxing's viewpoint": Most speakers are good at using PPT, and a good PPT will add a lot of color to the whole speech. In addition, the speaker's PPT will not be given to others casually. Even if someone asks them to study, they often politely refuse or convert PPT into PDF. In fact, this is due to two considerations. First, the speaker protects his unique professional knowledge. The guests who can speak on stage are generally industry experts and big coffee in the industry. Most of them have formed their own knowledge system and professional understanding, and PPT is precisely the crystallization of their wisdom. Some patents in PPT are painstakingly managed by them. Some photos and data in PPT are the first-hand materials they have worked hard to obtain, and they are unwilling to give them to others or let others directly obtain pictures and text materials.

I often encounter this situation, the speaker's PPT is put on the USB flash drive and taken away directly after the speech. My reaction is to take photos directly or record them on my mobile phone.

Second, what the speaker wants is to reduce trouble. No one wants someone to take their hard-earned PPT works directly, and then change their name to pretend to be the author, and the speaker is no exception, and this often happens. So I took various measures to protect myself. I think it is very correct for the speaker to protect his work in this way.

Third, the speaker is convenient for everyone to check. In addition to the above two situations, there is also a common situation. The technical and professional content in PPT itself is not too high, which can be used as popular science and teaching nature. The speaker is also very willing to share the contents of PPT with everyone. However, due to the different PPT versions in each computer, the normal document typesetting in the speaker's computer may be out of order in other people's computers. So converting PPT into PDF is also for your convenience.

Conclusion: After PPT is converted into PDF, the available value is reduced, which can effectively protect the rights and interests of PPT authors. No matter what the speaker thinks, I think everyone should respect the speaker and his decision. Zhang Jilei: Founder of Shengjing Media Ren Woxing, sharing his career experience and growth story.

Say the answer first.

Most people think that PDF is sent to prevent modification.

People who know how to do it send PDF for content fidelity.

Many people say that PDF is sent to prevent others from modifying it. I can only say that the design is broken.

In the world of software, there are always spears and shields. Because most people are not engaged in software development, it is even more impossible to get in touch with this content in their daily work. Therefore, it is normal to think that PDF cannot be modified.

If you like, you can see how adobe defines this software.

Although PDF can be modified, we suggest that you don't follow suit.

So why are you willing to convert other formats into PDF? Because of PDF, its fidelity is very good. Zoom in and out at will in the software. Make sure the font and format have not changed.

And PDF, which can be used universally between windows and iOS. Much better than word or wps.

I hope my answer is helpful to the subject.

When sending it to customers, it is best to send it in PDF format. I often send some formal documents to my clients. These documents are legally binding and PDF documents cannot be modified. It is difficult to be edited by mistake or malice, even if it is edited, it will leave editing traces, effectively ensuring the originality of the text.

The PPT of graphic types ranges from a few meters to dozens and hundreds of meters, and storage will take up more resource space. After converting into PDF files, the limited computer resources are reasonably utilized in tens or hundreds of K. ..

When opening PPT files, most of them are based on Mocrosoft, which is a perfect but huge document processing program. When opening a large file, there are many programs running in the background, and the opening speed is slow. When opening a PDF, you can use a simple Adobe Reader, which is only readable, quick and convenient.

I think PPT is used in speech because it can be modified at any time, wrong typesetting can be modified in time, and new and strange ideas can be updated in time during the interaction with the audience to ensure the rigor and predictability of the document. If it is sent to customers, it is still recommended to convert it into a PDF file.

This is actually the best example of user thinking.

What are users thinking?

Simply put, it is to think from the other side's position.

Imagine that you are the person who receives the file. What kind of documents do you want the other party to send you?

There are probably several characteristics:

These functions are available in PDF version, but not necessarily in ppt.

You send ppt to the other party, and the other party can't open it, or it's a mess after opening it. The other person's feelings must be very bad. In your heart, you will feel that you are not rigorous, careful and professional enough, and if it is serious, you may lose this customer.

In fact, user thinking is a very basic and important ability to gain recognition from workplace partners.

Train your own user thinking, starting with changing ppt to pdf!

Good wishes!

This is a good question.

Maybe you have attended some teacher training. When you ask him for ppt, you may receive a PDF version, not a ppt version.

Why is this happening? There are three main reasons:

1, the speaker doesn't want others to tamper with his content.

Because if it is in the form of ppt, it is easy to be edited and tampered with by others. Once tampered with by others, it may have some bad effects on him.

After all, every teacher spends a lot of time on his own ppt, and it is disrespectful to be tampered with and spread by others.

2. Don't want to be easily used by others

Anyone's ppt has the value of reuse. If the teacher sends the ppt directly to you, it may be easily used by others, and others can just open it. However, if it is in ppt format, then he can't speak directly.

3. I don't want the results to be stolen by others.

Many people's ppt is carefully designed by themselves. If you give it directly to others in the form of ppt, it is equivalent to giving the success of your careful research and development directly to others.

However, with the development of science and technology, there are many tools that can realize the conversion between pdf and ppt, so even if only PDF is given, it can be easily converted into ppt with tools.

Anyway, I think it's good to give reasons to pdf people. Many people don't give any information. Therefore, I think everyone should thank pdf!