How to organize the meeting?

It was sunny two days ago, and the sun shone through the window, which was warm and uncomfortable.

I was writing materials when suddenly, Yu Jiu rushed in and muttered, "There is an enlarged meeting in the afternoon, and the time is too tight. What should I do? " Then, I saw her hurry to prepare the agenda of the meeting.

I looked in my eyes silently, pretending to be careless, and reminded in a low voice: "I heard that an advanced video device has just been installed in XXX conference room, and the effect is definitely good, and the chair in that conference room is soft, so my ass doesn't hurt after sitting for a long time."

Yu Jiu heard this, said hello to me, and quickly picked up the phone. Finally, I contacted the person in charge of the conference group, confirmed two venues in the afternoon, and began to inform the heads of various departments to submit the topics to be attended.

No wonder Yu Jiugang took over the office, and many things have not been formally contacted. It is normal to be in a hurry. It seems inevitable to work overtime at noon today.

02

Holding a meeting is a basic work content of the office, and it is also a set of workflow that office staff must master.

Why is it a process? Because it has a set of standards, it can be done well by following the standard process. Below, I will briefly talk about the main process of organizing the general meeting.

Organizing the shareholders' meeting is mainly divided into three stages:

First, the preparatory stage before the meeting.

In the pre-conference preparation stage, the organizer must understand all aspects of the situation, including the following six tasks:

1. Determine the name, time and participants of the meeting. ?

2. Determine the meeting place.

3. Collect and determine the agenda of the meeting, prepare the meeting materials and hand them over to the leaders in advance. ?

4. Send a meeting notice.

5. Do a good job in the layout of the venue, especially pay attention to carefully check the audio equipment. ?

6. Prepare other necessary items and special items needed for the meeting (such as ballot boxes, party emblem party flag, prizes, etc.). ).？

Second, the stage of the meeting.

There are six main tasks:

1. The meeting personnel arrived at the meeting place ahead of time, and repeatedly checked the preparation of the meeting place, especially to determine whether the audio equipment is normal and whether the meeting materials of the rostrum are complete. ?

2. Meeting sign-in and meeting data distribution. ?

3. Check whether the leaders of the rostrum and the participants are here. ?

4. According to the established plan, organize students to sit down. ?

5. Maintain good order in the meeting place.

6. Make meeting minutes, arrange personnel to take photos and videos, and coordinate relevant departments to write meeting drafts.

Third, the closing stage after the meeting.

There are three main tasks:

1. When necessary, issue meeting minutes and notice of meeting decisions. ?

2. Recycle meeting documents as needed.

3. The meeting documents form a document.

The process of the above three stages only provides a general idea and can be further refined. For example, meeting materials can be subdivided into meeting materials, leaders' speeches, moderator's speeches, meeting instructions and so on. Another example is the layout of the venue, which can be subdivided into the arrangement of seats, the placement of water signs, banners and auditions.

In addition, the person in charge can be added at the end of each item, and the work can be specific to everyone, thus becoming a detailed meeting work plan.

Little friends, do you have any better suggestions and opinions?