Format of official document writing report materials

Classification and description of 20 kinds of official documents of government agencies

Many students who work in government agencies say that they are still not clear about the official documents of government agencies. So today, I revised and improved the articles I wrote a long time ago and the knowledge points mentioned in the written test selection, and sent them out for students to learn from.

1, plan

Planning is a kind of planning document, similar to plans, points and schemes, which is used to arrange the nature of work and make predictable arrangements for the whole or individual work. The main difference between the four is that the objects and time ranges are different, and the importance and arrangement range are decreasing.

What-why-what to do; Background and purpose-inspection content; Purpose-reason-arrangement; Guiding ideology-working principles-objectives and tasks-specific measures.

2. Report

Reporting is a style of summing up work, reflecting problems, reporting the situation, and putting forward opinions and suggestions to superiors. There are usually two kinds: work report and situation report.

What-why-what to do; Background and purpose-survey methods-survey contents-survey results; Purpose-reason-arrangement; Guiding ideology-objectives and tasks-content arrangement-survey results; Existing problems-cause and impact analysis-solutions.

3. Investigation report

The investigation report is a written report with facts, opinions, conclusions and a certain purpose, which is formed on the basis of investigation and analysis by using social investigation methods. The basic contents of the investigation report are: reflecting the current situation of the problem, stating the course of the incident, analyzing the influence, harm, role and significance of the problem or incident and practice, summing up experiences and lessons, and putting forward countermeasures and suggestions.

What-why-what to do; Survey background-survey methods-survey contents-survey results-countermeasures; Investigation background-existing problems-solutions.

4. Speech

The speeches in the application questions are usually written manuscripts made by the staff of administrative organs for specific purposes, specific occasions and specific objects. The writing of a speech must obey the six elements of the speech: speaker, purpose, occasion, object, content and language.

What-why-what to do; Background introduction-the purpose or main content of the speech-indicating attitude, principles, opinions-work measures-expectations and requirements.

Step 5 give a speech

Speeches, also known as "speeches" and "speeches", are written manuscripts used for speeches. On the basis of the speech, the speech highlights agitation and appeal, contains more lyrical elements, and can use more flexible and rich language to achieve "cultural and emotional enrichment".

Background, environment, occasion-the purpose of the speech, the problems pointed out-the necessity and importance of solving-countermeasures-feelings, actions and encouragement.

Step 6 answer

Reply, in the common documents of the current organs, mainly refers to the written reply to the suggestions, questions and proposals of CPPCC members and the opinions and suggestions of the people.

Attitude-status quo-measures; Background-Purpose-Measures-Determination or Expectation

7. Responsibility letter

Responsibility letter is a commonly used document genre for administrative organs to clarify their responsibilities and work objectives and tasks, mobilize the enthusiasm of various departments, units and individuals, promote the completion of work, and ensure the efficiency and quality of work.

From the scope of use, there are two basic forms of responsibility. One is one-way, that is, a government, a department and a staff member draw up a responsibility letter by themselves, send it within the department, or report it for the record as required; One is two-way, that is, the higher and lower levels sign letters of responsibility, or send letters of responsibility from top to bottom, requiring units and individuals within their jurisdiction to comply with them.

Background and purpose-guiding ideology-policy spirit-work objectives-specific task measures-reward and punishment measures

8. Open letter

Open letter, in applied writing, is an open letter genre for all members of society, taking party and government organs, functional departments (or personal representative departments) as units. Most of its contents are from the perspective of the government, putting forward initiatives and demands to the public on a certain issue. In essence, it is an epistolary argumentative essay, which highlights initiative, appeal and agitation, and requires appeal and persuasion.

Present situation-problems-necessity, importance-countermeasures-calling for initiative; What?-Why?-What should I do?

9. Recommendations

The proposal is an open letter, with a wide and narrow scope, which is aimed at the whole society, without a clear target, and also at a small range and specific people, such as the proposal within the agency and the proposal sent to the residents of a certain community. The purpose of his writing is to attract the attention of the audience, promote their understanding and guide their thoughts and behaviors.

Background-necessity, importance-initiative content-appeal again at the end; The background of the initiative-the initiative-the reason for the initiative-the measures that have been taken or should be taken-and the coordinated actions taken by everyone.

10, recommendation letter

First of all, we should make clear the basic concepts and requirements of the proposal, and then combine the content of the proposal with the genre format of the letter to write a proposal (letter) that meets the requirements.

Suggestions are documents aimed at solving problems, with countermeasures as the main content and countermeasures in form, which are very universal. The difference between the two is that countermeasures are abstract and there is no such genre as countermeasures; Advice is a style based on practice. From the point of view of facts and science, this paper expounds the harm and causes of the problem and the necessity, principles and basis of taking corresponding countermeasures. The content is specific, which may contain some scientific argumentation.

Present situation and analysis-necessity, importance-countermeasures

1 1, press release

Press release is a written document that the administrative organ releases information to the outside world. There are two forms of news release: written and oral, and the release draft is the text draft on which it is based. Whether it is published in writing or orally, the "draft" must prevail, that is, the written copy. The final audience is the whole public, and the direct audience is journalists. The degree of "internal and external differences" is between meetings (purely internal) and live speeches (purely external).

What-why-what to do; Policy background-policy content-determination, attitude, expectations and requirements; The course of the incident-handling measures-determination and attitude

12, summary

Summary is a review, analysis and evaluation of individual work or comprehensive work in a certain period and field. The content can focus on the objective introduction of the situation, that is, on the narrative; You can also focus on the summary of experience, practices and lessons, that is, focus on theory.

Introduction-the effect of measures-summing up experience and lessons; Overview of work-specific work content and development-existing problems-solutions-looking forward to the future

13, the situation reflects

Basic concepts, like situations, are comprehensive summaries of opinions and facts. Pay attention to the comprehensiveness of content and the generality of language when writing.

Present situation-problems and hazards-countermeasures-enlightenment; Problem-cause-countermeasure-enlightenment; Understanding problems-analyzing problems-solving problems.

14, comprehensive situation

Situation synthesis, also known as situation summary and situation reflection, basically points out existing problems, analyzes the causes of problems, predicts the development trend of events or situations, and puts forward ideas or measures to solve problems on the basis of describing the occurrence, development and results of events.

Summarize the facts-analyze the problems-explain the countermeasures, and finally add statements and future prospects.

15, editor's note

Editor's note is essentially a news genre, which summarizes the main contents of news, states the editor's views on things reflected in news (including events, opinions and practices), and explains the intention of editing and publishing this news. It is to comment on the forwarded deeds and materials and put forward opinions on implementation or learning and development, which usually includes three parts: background purpose, connotation essence and opinion requirements.

What-why-how to do it; Background-purpose-content-requirements; Summary of the spiritual essence of the problem case or typical experience-the significance of learning or implementation and the lessons learned-the basic requirements of learning or implementation.

16, news

News, news, reports, newsletters, newsletters, etc. Belong to the same genre, that is, news style. When writing a press release, we should also reflect the six elements of news writing: 5W 1H, that is, "five W's": Who (who), What (what), When (when), Where (where), Why (why) and "One H": How (how). Taken together, a press release should include: time, place, people, the cause, process and result of the event. These elements should be explained concisely and presented in the form of main points. At the same time, when writing news in the exam, we should also pay attention to the identity and scope of use of the writer. For example, the difference between website news and newspaper news can be reflected in the text-the former can write XX network news, the latter can write this newspaper news, XX newspaper reporter XX area news, our correspondent news and so on.

Title-Preface (×× News)-Preface-Theme-Conclusion; Summary of basic facts-background of occurrence-course and highlights of events-summary of significance or the crowning touch of authoritative figures such as leaders and experts.

17, short comment

Short comments and news comments are also a style in news. Compared with news releases of a reporting nature, they mainly focus on comments. They only need to skim the facts, and most of the six elements can be omitted, as long as the core facts are presented in the background and origin. Sometimes there will be comments on a phenomenon, attitude, viewpoint and opinion, rather than specific events, that is, ideological comments. According to the attitude of writing-usually, the attitude of applying for comments is the official position-there are three keynote: criticism, praise and neutrality. We can choose the attitude according to the nature of the object of comment and decide the tone of the comment.

Background origin-general argument-specific argument-conclusion; What happened-the result or effect of things-influence-cause analysis, significance or harm-the necessity of popularizing experience or solving problems-hopes and suggestions; What are the viewpoints-affirming the correct viewpoint-refuting the wrong viewpoint-the necessity and significance of bringing order out of chaos, bringing order out of chaos, adhering to the correct viewpoint and clearing up the wrong ideological understanding.

18, explanation draft

Explain a certain tourism culture, tourism landscape, cultural phenomenon, cultural heritage, customs and traditions, etc. For the purpose of publicity and promotion, and with a clear explanation object, it is usually necessary to write a title.

Origin-inheritance-present situation-significance; Description of scenery status-historical inheritance-practical significance-request or initiative.

19, brochure

Brochure and brochure outline are essentially a style. Usually, application questions do not require writing the full text, only an outline is listed. Outline is the synthesis of structural framework and content points. If the framework has clear hints on the topics, such as brochures and outlines of Yellow River culture and safety culture, it is divided into four parts, giving clear hints, which can be divided into paragraphs and levels according to the hints; If the topic has no suggestive framework, the framework shall be set in the order of general publicity background, purpose, reason, measures and requirements.

Background and purpose of publicity-publicity matters-reasons and significance-measures, requirements or initiatives.

20, promotional materials

Publicity materials and manuscripts are a kind of questions with high frequency in recent years. Their purpose is to publicize society, enterprises and citizens, explain national laws and policies, publicize ideas and practices, and arouse the understanding, support and cooperation of propaganda objects. Open letters, speeches, proposals, publicity materials, publicity outlines and other styles have different names, but their contents are similar, their expressions are the same, and they all have certain publicity targets. Therefore, the acceptability of publicity contents and forms should be considered, so they can be classified as one style, that is, publicity style. What-why-what to do; What to promote-why to promote-specific publicity content-what the public, enterprises and society need to do; Background purpose-work initiative-calling for initiative; Purpose-measures-initiative; The background and origin-the current situation of the problem-the measures to be taken-need the cooperation of the masses.

In order to further provide students with writing materials, Mr. Zhao packaged the materials he had written over the years and counted more than 260 articles in the following eight aspects. On the one hand, it gives students material resources and facilitates their work; On the other hand, it provides research basis as the official document basis for students to prepare for selection this year, and provides reference for students who are interested in taking the selection examination. Free of charge, students who need it are welcome to contact the teacher, and you can add the teacher's WeChat hillzs202 1 to get it.

With the material library in hand, according to the template, all the material problems of the organization can be solved, which will help you develop and make you stand out in the organization with hard power.