Let’s talk about the personnel files.

Many years ago, I watched a Jackie Chan movie "Who Am I". It was about Jack, a CIA special soldier on a mission. Due to a severe head injury, he completely lost his memory of everything that had happened. He doesn't know who he is. Since all his companions were killed, no one else knew who he was, which triggered a series of stories.

In reality, we probably won’t have to prove “I am me”, right?

This is not the case. When you go through some formal procedures and apply for relevant rights and interests, you must submit corresponding written materials to prove. Who are you? What have you done? Where have you stayed? What special experiences have you had?

In addition to ID cards and household registration books, Chinese people also have an important proof of identity information. This kind of thing is the personnel file.

The difference between personnel files and ID cards and household registration books is that they not only record your basic situation, but also record your "performance". There are both good and bad performances. Therefore, it cannot be kept by me or even allow me to see the contents. This gives it a sense of mystery.

So, what is in that mysterious brown paper bag?

I remember when I first joined the company, the Human Resources Department was next door to my office. The elder sister who is in charge of the company's personnel files often asks me to help her organize the grading package records of the employees to be put into the files. I saw the cowhide bag with my name written on it, and when my eldest sister was not around, I couldn't help but peek at what was inside out of curiosity.

It turned out that there were student registration forms, transcripts, teacher’s comments, award certificates, and materials for joining the league since my birth. In addition, there is also a resume registration form. I remember that the elder sister asked us to fill it out on the day of registration. At that time, I just felt that the junior high school photo in it was too vulgar and ridiculous, and I wanted to take it off.

Since that time, I have never had the opportunity to see my own personnel file. Even though I can see the files of many people now because of my professional relationship, my own file is placed in the human resources department of the higher-level unit because this is the rule of personnel file management.

Having been engaged in personnel work for many years, I have witnessed many disputes and tragedies caused by poor maintenance of personnel files.

Some people are unable to retire and enjoy retirement benefits because of the loss of their personnel files. I wrote letters and petitions everywhere, and sued the original unit for poor storage. In the end, the original unit had to compensate the client a sum of money and settle the matter.

There was a young man who lost his personnel files and found it difficult to apply for a job. He also failed to pass the civil service examination. Because employment problems cause many things in life to go wrong. Later his girlfriend also broke up with him. In the end, the young man couldn't stand it and committed suicide.

I have also met many people who, when asked about their files, had no idea where their personnel files were. Previous length of service cannot be recognized, and many benefits cannot be enjoyed.

Every time I think about this and see how many people nowadays don’t care about their files at all, I feel more and more that I should talk about personnel files.

1. What is a personnel file?

Specifically, personnel files are evidence of personal identity, education, qualifications, etc. It records a person's main experience, political outlook, and personal circumstances such as the evaluation of the school, unit, and organization. It serves as a voucher, basis, and reference. It is an important basis with legal effect and recording the trajectory of life.

2. What is put in the personnel file?

A relatively complete personnel file is simply a microcosm of your life. The personnel files I have seen are thick and have records in them since elementary school.

Specifically, there are the following record materials:

1. Records of each stage of study: student registration forms, transcripts, academic degree materials;

2. Entry and resignation materials: employees Resume registration form, recruitment, employment materials, autobiography, resignation, dismissal and other records;

3. Materials reflecting political aspects: applications for joining the Youth League, Party membership, letters of volunteer, political review materials, personal reports Matters and other materials;

4. Relevant materials generated during the work process of civil servants or personnel of state-owned enterprises and institutions: grading packages, job promotions, transfers, appointments and removals, and evaluation (employment) of professional and technical positions (titles) Materials; materials reflecting the level of scientific research and academics;

5. Materials for military personnel’s transfer (rehabilitation) placement, retirement (retirement);

6. Reward certification materials;

7. Change or confirm records of name, ethnicity, place of origin, nationality, and date of birth;

8. All kinds of embarrassments and scandals, as small as the self-reflection letter you wrote in middle school and internal sanctions Decisions, as well as recording materials that violate disciplines and laws.

The so-called stains in life mean that once the mistakes you have made are recorded in black and white in your personnel file, you cannot erase them unless you have not done them or have been "rehabilitated." ".

3. What is the role of personnel files?

In China, the role of personnel files is very important. If the personnel files are lost, it will be much more troublesome than losing the household registration book and ID card. It is not as easy to replace as the ID card household registration book.

If you lose your personnel files, it may affect you in the following situations:

1. It affects the graduates’ conversion to full-time grades;

2. It affects you Recognition of length of service and calculation of pensions;

3. Delays in professional title evaluation and job transfer;

4. Causes social insurance to be interrupted. If there is a gap in the number of years for paying social insurance, the enjoyment of social insurance will be affected.

5. Leading to the loss of identity of national public officials. Since currently entry into government agencies, state-owned enterprises and institutions, and household registration transfer are still required, personnel files are still very important to prove this identity;

6. In civil servants, state-owned enterprises, etc. When employees of enterprises and institutions are promoted and appointed, they must check the historical data in the personnel files. If there is no personnel file, it will affect the promotion and appointment.

7. It is impossible to issue all supporting documents based on files (such as academic qualification changes, application certificates, political review for going abroad, etc.).

8. It affects the handling of retirement. When handling retirement, personnel files must be used. Because the date of birth is not determined simply by the information on the household registration book or ID card, but most importantly by the first paper document in the file that fills in your birth date.

Because of the importance of personnel files, the state has strict regulations on the storage and storage of personnel files. Personnel files should be stored in units with personnel file management authority, or in the personnel department of the government above the county level (including county) Affiliated talent service agencies; units without personnel file management authority are not allowed to manage employee files without authorization and can entrust the talent service agencies affiliated to the government personnel department with unified custody; private custody of personnel files is strictly prohibited.

Many self-employed people believe that if they don’t look for a job or buy social security, their personnel files are of little use. If they put them in the talent exchange center, they have to pay hosting fees every year, so they take it for granted that they keep their personnel files in their own files. Keep in hand.

This approach can easily cause many disadvantages: once you lose your personnel files, you will not even have the chance to seek compensation. Secondly, it is difficult to guarantee that after starting a business for a period of time, many people will change their mind and want to work in a company or take the civil service examination. When the company wants to submit files, they find that the personnel files are kept in their own hands. According to the regulations on personnel file management, the company has reason to think that , you are very likely to have tampered with your file information, and will refuse to accept your file on the grounds of the authenticity of your personnel file. What's more terrible is that your employment may be cancelled.

4. How to deal with the files of college students who are not yet employed after graduation?

Regarding this situation, the country has the following regulations:

1. The file is transferred to the place of origin, where it will be received by the Talent Exchange Center under the Human Resources and Social Security Bureau of the local city, and Go through the custody procedures personally.

This method is more suitable for graduates who are preparing to find employment within the place of origin and graduates who do not want to be employed temporarily. The advantage is that it is simple and convenient to go through the procedures after employment in the place of origin. The disadvantage is that if you leave the place of origin for employment within two years, you need to apply for a change again. Dispatch procedures.

2. Keep the files in the school. After the work unit is confirmed, the household registration and files will be moved to the location of the work unit. If the application file is kept in the school for more than two years and the work has not been implemented, the school will transfer the files and files to the school. If the registered permanent residence is transferred back to the place of origin, the school will no longer issue employment registration certificates to them.

This method is suitable for graduates who have the desire to find a job but are not yet employed. The advantage is that the school has a high degree of integrity and no additional fees are charged for keeping the household registration and files on its behalf. The disadvantage is that the retention of graduate files in school is only extended. After the career selection period, there is no personnel affiliation with the school, and no certificates involving personnel relationships can be issued.

3. Transfer the file to an employment agency or talent exchange center. This method is more suitable for graduates preparing for postgraduate entrance examinations, entrepreneurship, and flexible employment. The advantage is that it is easier for graduates to solve some practical problems. The disadvantage is that if graduates have relatively little communication with the guidance center, it is easy to cause information failure.

5. What should I do if I lose my personnel file?

If you are sure that your personnel file can no longer be found, you must first go to the local Human Resources and Social Security Bureau to apply for a replacement personnel file. After filing with the Bureau of Human Resources and Social Security, the unit or individual will begin the lengthy process of re-issuing personnel file information.

That is to say, find every school or unit you have experienced in your life, re-check the relevant records, and then issue a new certification record for you. This is assuming that it can only be done under smooth circumstances; if the original unit disappears, or you encounter an unit with poor file management, the original unit cannot find the record of you "having been here" at all, and others are They will not issue you a certificate easily, especially those who are older. After a long time, many traces will be lost.

Thinking about the difficulty of re-approving personnel files is enough to make you cry and faint in the toilet.

Although every unit now has electronic personnel files, these are only set up to improve the efficiency of the unit’s personnel management. When it comes to legal disputes and identification of rights and interests, most of them are still in paper form. Records shall prevail.

In addition, part of the payment period records in the electronic system of the Social Security Center are records of actual payment of social security funds, and some personnel have deemed payment years. The determination of this deemed payment period is also based on personnel files. The written records in are entered into the social security electronic system after identification.

It can be said that under the current system, personnel files are far from being "laid off".

Unless you are super rich, you can forget about all the hassle. When you are super rich, you don’t have to go to work or pay social security, and you don’t have to worry about personnel files. But the premise is, wait until you are super rich.