What should you pay attention to when hosting a meeting?

What should you pay attention to when hosting a meeting?

The ability to host meetings is the simplest way to test whether a person is suitable to be a supervisor. Successful presenters must master the art of dealing with difficult situations to the best of their ability. These difficulties include: resolving disputes, controlling emotions, and delivering messages. Therefore, the quality of meeting hosting is not only an important factor in the success of the meeting itself, but also an important factor in whether the host can improve. Issues that should be paid attention to before the meeting: 1. Fully realize the two kinds of meeting costs, visible and invisible. Meetings are usually held for three purposes: communication, management and decision-making. Avoid meetings where actions are not discussed as that is likely to be a waste of time. If necessary, hold a consultation meeting first. 2. Establish a clear agenda and circulate it to everyone before the meeting. The purpose, nature and structure of the meeting must be clear before the meeting. Put together a clear agenda and circulate it before the meeting. This will allow participants to have sufficient time to prepare relevant information. 3. Try not to hold meetings during non-working hours. Schedule the meeting before lunch so it's easier to end on time. Or tell attendees at the beginning of the meeting how long the meeting will take. 4. Thoroughly research the influential figures on the main points before the meeting. 5. An information desk should be set up next to the signature registration desk. 6. Understand the formal disciplinary procedural rules applicable to meetings. 7. Can record formal meetings to ensure the accuracy of meeting records or for future reference. Issues you should pay attention to when opening a meeting: 1. Start the meeting on time. If you delay the meeting, you will lose credibility. 2. Announce the purpose of the meeting straightforwardly and focus everyone’s attention. 3. Point out the importance of the issue and the impact that the resolution reached will have on people. 4. Use words carefully, be full of wit and enliven the atmosphere and rhythm. 5. Be concise: Limit your opening remarks to about one minute. Issues that should be paid attention to when the meeting is slow: 1. The host should act as a conductor or guide and encourage hesitant participants with positive responses. 2. Look for positive signs of interest among attendees. 3. You can select certain people and ask them direct questions to spark debate. 4. Ask questions openly and encourage each participant to express his or her own opinion. 5. The host should make some comments, questions or explanations immediately to avoid a cold moment. 6. If anyone likes to discuss things after the meeting, just keep an eye on him and let him speak. 7. Let the participants, especially those who are silent, speak as much as possible. Encourage those who are overly humble to express their opinions. At the same time, be careful not to let those who are not good at speaking out on the stage. Guide the participants to exchange all information and tell all the truth. , this can reduce the discussion after the meeting. Issues that should be paid attention to when the meeting goes off topic: 1. Step-by-step guidance is required from raising questions to solving them. Many fruitless meetings are caused by a lack of this kind of guidance, and the facilitator is responsible for this. 2. Avoid private conversations. Private discussions at meetings only lead to disputes and mutual distrust. The host must avoid "small meetings" and ensure that participants only listen to one person speaking at a time. If someone keeps talking privately, turn the attention of everyone in the room to them. You say this: "Lao Zhou and Lao Wang seem to have something in common. Can you tell everyone about it?" In full view of everyone, the small meeting had to end. 4. Complex issues can be delegated to a working group, who will report back at a later date. 5. Issues that are not the subject of the meeting and do not have broad significance will not be discussed at the meeting and will not affect the time of most participants.

Please accept

The host cannot say hello to acquaintances at the meeting, let alone chat. Before the meeting starts, or during the break of the speech meeting, the host can nod and smile.

1. The host cannot say hello to acquaintances at the meeting, let alone make small talk. Before the meeting starts or during a break, the host can nod and smile.

2. Walking onto the rostrum should be steady and powerful. The walking speed depends on the nature of the meeting. Generally speaking, the walking frequency should be slower for fast and lively meetings.

3. After taking the seat, if you are standing to host, you should keep your legs together and your back straight.

When holding the manuscript, hold the bottom middle of the manuscript with your right hand, and let the five fingers of your left hand hang together naturally. When holding the manuscript with both hands, it should be at chest height. When presiding in a seated position, the body should be straight and arms stretched forward. Press your hands lightly on the edge of the table. During the hosting process, avoid scratching your head, rubbing your eyes, blocking your legs and other indecent movements.

4． The host should speak clearly, think quickly, and be concise and to the point.

5． The host should adjust the atmosphere of the meeting according to the nature of the meeting, whether it is solemn, humorous, calm, or lively.

6. The host should be neatly dressed, dignified and energetic, and should not be slovenly or slovenly.

The host of various meetings is usually a person with a certain position, and his etiquette performance has an important impact on the success of the meeting. Therefore, we must pay attention to the etiquette of the meeting host.

1. The host should be neatly dressed, dignified and dignified, and speak energetically, and should not be slovenly or slovenly.

2. When walking up to the rostrum, the walking pace should be steady and powerful. The walking speed depends on the nature of the meeting. Generally speaking, the walking pace should be slower for fast and lively meetings.

3. After taking the seat, if you are standing to host, you should keep your legs together and your back straight while speaking. When holding the manuscript, hold the bottom or middle part of the manuscript with your right hand, and let the five fingers of your left hand hang together naturally. When holding the manuscript with both hands, it should be at chest height. When presiding in a seated position, the body should be straight and arms stretched forward. Press your hands lightly on the edge of the table. During the hosting process, avoid scratching your head, rubbing your eyes, blocking your legs and other indecent movements during the speech.

4． The host should speak clearly, think quickly, and be concise and to the point.

5． The host should adjust the atmosphere of the meeting according to the nature of the meeting, whether it is solemn, humorous, calm, or lively.

6. The host is not allowed to say hello to acquaintances at the venue during his speech, let alone small talk. Before the start of the meeting, or during the break of the speech meeting, he can nod and smile.

Make an outline of the content of the host in advance in the work manual (or notebook for recording work), then familiarize yourself with the content, repeat what you want to say several times in your mind in advance, and the most important thing is to confidence.

If you feel nervous communicating with the officers when hosting

You can reduce the number of times you raise your head (so that you can write everything you want to say on the paper and lower your head to read it^ amp; ^)

However, you should pay attention to speaking slowly. It is recommended to write an outline so that you can express yourself. If you are afraid of missing something, you can also write down important content or precautions. When you say each sentence, you should look up at the officers appropriately and make eye contact with them.

Finally~~~After finishing speaking, don’t forget to ask the following if they have any questions, and don’t forget to answer them~ Just treat them as if you are chatting when you answer them. Hehe, you have the first place The first experience will be much better the second time. I wish you success. What should you pay attention to in the meeting minutes?

There is no need to pay attention to it. The basic format is there, just copy it.

What is more difficult to write is the content of the meeting. Your language must be high-level and concise. Several things were discussed or decided in the meeting. You must express the specific content of the meeting in categories and item by item. Language proficiency is accumulated over a long period of time and needs to be practiced slowly.

Minutes of the meeting

Time:

Location:

Participants:

Moderator:

Record:

Meeting topic: About

Meeting content:

1.

2.

3.

4.

5.

Signature:

Year, month, day Hosted What aspects should be paid attention to in a successful meeting?

(Business Meeting)

There are three important aspects to pay attention to when hosting a successful meeting:

Arrangement and planning;

Well organized Group;

Save effective meeting records. How to host a customer meeting of 100 people. In addition to the normal meeting process, what other issues need to be paid attention to.

Meeting hosting is a knowledge and an art. The meeting host should understand and possess basic meeting hosting etiquette. The etiquette of meeting hosting mainly includes the following types:

1. Make preparations before the meeting

Before the meeting, the purpose of the meeting should be clear, the topics, procedures and methods of the meeting should be determined; the attendees should be selected; and the time and place of the meeting should be determined. Participants should be informed in advance of the purpose, topics, time, location, and requirements of the meeting, and ask them to be prepared. Before the meeting, opinions should be collected, necessary relevant information should be prepared, the venue should be prepared, and hygiene should be done well. The arrangement of tables and chairs should be suitable for the characteristics of the meeting. If you are fully prepared, the meeting will be smooth and compact, and the effect will be good.

2. Control the number of attendees

Studies by foreign group psychologists have shown that if there are more than 10 participants in a meeting, it is easy for people who do not think about problems and make up for the numbers to appear. Some units stipulate that participants should generally not exceed 12 people. According to research, the number of people participating in a meeting is directly proportional to the number and difficulty of communication channels between people, as shown in the following formula:

∑Mn=1=N×(N-1)

In the formula, ∑——sum symbol;

M——number of communication channels required;

N——number of participants.

If there are 3 people in a meeting, there will be 6 (ie 3×(3-1)=6) communication channels, and in a 14-person meeting there will be 12 communication channels.

The more participants there are, the less likely it is that individual talents can be fully utilized, and the more difficult it is for the moderator to effectively control the meeting process.

3. Serious meeting style

First, you must arrive at the meeting on time and cannot be late. 2. Private conversations, private work, and leaving early are not allowed. Third, when speaking, you should not talk nonsense or go off topic. Fourth, we must concentrate our time and energy on solving the main problems. Fifth, we must promote democracy and not engage in one-note speeches. Only when participants express their opinions freely can they brainstorm better. The main conclusions should be confirmed on the spot, meetings should be discussed, decisions should be made after discussions, and decisions must be implemented.

4. Maintain a natural and generous hosting posture

When presiding over a meeting, the host should conform to his identity from walking to the hosting position to sitting down, and his posture should be natural and generous.

(1) Walking posture

When the host steps into the presiding position, his steps should be strong and powerful, showing a confident, calm and confident demeanor and style. He should master the content of the meeting. Frequency and amplitude of steps. When hosting a solemn and grand meeting, the cadence should be moderate, about 2 steps per second, and the stride length should be leisurely; when hosting a lively and cheerful meeting, the cadence should be fast, at least about 2-2.5 steps per second. The stride length is slightly larger; when hosting commemorative and mourning meetings, the pace should be slowed down to about 1-2 steps per second, and the stride length should be small to express remembrance and grief; when hosting work meetings in normal times, the pace can be adjusted according to the content of the meeting Determine the cadence and stride length based on specific circumstances. For general meetings, the cadence is moderate and the stride length is natural; for emergency meetings and important meetings, the cadence can be appropriately accelerated.

When marching, keep your chest up and your head up, look forward, and raise your arms naturally. Before an important meeting, don't greet people you know as you step into your chair. For a general work meeting, if the time is not up, you can greet your neighbors appropriately after sitting down, and smile and nod to those who are far away. When marching, the pace should not be too fast or take long steps to avoid appearing nervous or uneasy. If you are late due to special circumstances, don't break in, run to the spot and breathe heavily. You should push the door gently with your hand, quickly get to your place after entering, put down your document bag, sit down, apologize to those waiting, briefly explain the reasons, ask for everyone's understanding, and chair the meeting immediately.

(2) Sitting posture

The host usually presides over the meeting in a sitting posture. You should sit and stand upright, with your waist straight, your neck straight, facing forward, looking at the whole scene, your arms stretched forward, your elbows lightly pressing on the edge of the conference table, symmetrical, and in an "outer shape" shape. You cannot lean forward or backward, and you cannot make unnecessary movements such as scratching your head, rubbing your eyes, scratching your face, leaning on your face, constantly drinking water, smoking, etc. during the host, so as not to appear nervous and not calm enough.

(3) Standing posture

In some gathering ceremonies, the host presides over the ceremony in a standing posture. When standing to host, keep your legs together, back straight, and hold the manuscript in the middle of the bottom with your right hand. In windy weather, hold the manuscript with both hands at chest height and 45 degrees to the body. The off-script host should stretch his hands and five fingers flat, hanging down naturally, the body should not sway, the back should be straight, and the eyes should be looking forward. The legs cannot be spread apart or shake, and the hands cannot be raised, shaken, or grasped the microphone, etc.

(4) Gestures

Unlike ordinary speakers, hosts generally do not need gestures. When summarizing in some small meetings, you can add appropriate gestures, but the movements should not be too large.

5. Use rich and humorous hosting language

Hosting meetings should be carried out through verbal expressions. Therefore, hosts should pay special attention to language etiquette.

(1) All speech must be subject to the requirements of the content and atmosphere of the meeting, whether solemn or humorous.

(2) Clear speech, quick thinking, active inspiration, and lively atmosphere. The host must clearly understand the purpose of the meeting. For example: when hosting a press conference, the host and spokesperson must respond keenly and fluently to questions raised by reporters without hemming and hawing; when holding symposiums, discussions, etc., the host must respond sharply and fluently to questions raised by reporters. Clarify the purpose of the meeting and the problems to be solved, and effectively grasp the meeting process and theme. Do not make discussions or speeches go too far away from the topic, but guide everyone to speak freely on the focus of the problem. At the same time, it is necessary to effectively grasp the time of the meeting and not make the meeting drag on. too long.

(3) During the meeting, the host should allow people with different views and acquaintances to give full explanations, be good at guiding when there is a deadlock in the meeting, and fill in the blanks in a timely manner when there is a deadlock or silence. . You must respect other people's speeches and questions at all times, and do not use any actions, expressions or words to stop others or express dissatisfaction. Use calm language, a moderate tone, and accurate facts to explain your correct views so that people can be convinced.

6. Guide the content of the meeting

When encountering a cold spot, be good at inspiring, or choose a sharp-minded and extroverted comrade to take the lead in speaking. Sometimes you can bring up interesting topics or examples to liven up the atmosphere, so as to arouse the interest of the participants and make them willing to speak. When there is a digression from the topic, depending on the specific situation, you can take over a certain sentence in the discussion, or insert a sentence to make a transition, and skillfully and gently bring the discussion back to the topic. When a dispute occurs, if the facts are unclear, participants can be asked to supplement the facts. If the facts are still unclear, the dispute on the issue can be suspended. The moderator should try to ease the conflict, but not intensify it, let alone directly participate in endless arguments.

The host should be good at observing the personality, temperament, quality and characteristics of the participants, and treat them differently according to the characteristics of each type of personnel, make the best use of the situation, and firmly control the meeting process.

7. Reduce meeting time

Hold meetings on time and do not delay.

Some foreign companies have the following experience: Meetings are not allowed during office hours. Most meetings of second-level managers are held after 6 p.m. and cannot exceed 60 minutes. Otherwise, the chairman will be responsible, and the salary will be deducted or fired. Strictly limit meeting time and hold meetings standing up, which gets to the heart of the matter. Some companies arrange general meetings before lunch. At this time, the participants are hungry and have no intention of chatting, and the meeting quickly takes center stage. Speech time is limited. At the Cancun meeting of the North-South summit, which attracts worldwide attention, each speaker only has 25 minutes. A Japanese company lets employees learn how to hold meetings, teaching them to express opinions that fit the topic within one minute and avoid talking nonsense that has nothing to do with the topic. Some people advocate hanging a clock in the conference room to show how much time is left at any time like a ball game. This will remind participants to hurry up.

8. Keep abreast of the meeting progress

The host should keep abreast of the meeting progress at all times. In a working meeting, the host is like the conductor of a symphony orchestra, controlling and mastering the meeting process at any time. To this end, the following points should be done:

(1) Prepare a meeting agenda in advance and proceed according to the agenda.

(2) Draw the attention of the participants to the purpose of the meeting and keep the meeting on track to ensure that the meeting proceeds smoothly and achieves the expected purpose.

(3) Specify the start time of the meeting and limit the end time. Start on time and finish on time. In addition, during the work meeting, sometimes issues that need to be adjudicated will be encountered. Although the principle of democratic centralism of "the minority obeys the majority" must be observed, the opinions of the minority should also be respected and handed over to all participants for repeated consideration.

Whether the atmosphere of the meeting is harmonious and smooth has a great impact on how well the meeting host plays the role. The host of a meeting is the one who announces the opening, closing, resting and presiding over the meeting. He should exercise his powers fairly, impartially and objectively when presiding over the meeting. The meeting host should do the following during the meeting:

(1) All guests and people participating in the meeting should be clearly introduced.

(2) If there are many distinguished guests, there is no need to ask the distinguished guests to speak in unison, just invite a representative.

(3) If there are two or more people requesting to speak at the same time, if there is no other supplement or no one has spoken yet, the person further away from the host can be asked to speak first.

(4) Maintain order at the venue and abide by the meeting rules.

(5) You are not allowed to interrupt the speaker before he has finished speaking, but you have the right to control the speaker's speaking time.

(6) When asking someone to speak, your attitude should be sincere and your language should be polite.

(7) When someone speaks, you should look at the speaker and listen carefully.

9. Pay attention to meeting efficiency

Lenin once specifically advocated and formulated meeting disciplines for the People's Committee. Its content:

(1) Only people related to the discussion issues are invited to participate.

(2) Being late is not allowed. If you are late for half an hour without any reason, you will be fined five rubles, and if you are late for half an hour or more, you will be fined ten rubles.

(3) If you have something to do during a meeting, you are only allowed to pass a note, and no small talk is allowed.

(4) The time given to the reporter is ten minutes.

(5) The time given to the speaker is five minutes for the first time and three minutes for the second time.

(6) No more than two speeches may be made.

(7) Each vote for or against the agenda shall count for one minute.

(8) Exceptions shall be handled according to special resolutions of the People's Committee.

From the above regulations, we can see how much Lenin cherished time and valued discipline. He opposed talking nonsense and the bureaucratic style of procrastination. What do you need to pay attention to when being a conference host?

The host cannot say hello to acquaintances at the meeting, let alone chat. Before the start of the meeting, or during the break of the speech meeting, you can nod and smile.

1. The host cannot say hello to acquaintances at the meeting, let alone chat. Before the meeting starts, or during the break, the host can nod and smile.

2. Walking onto the rostrum should be steady and powerful. The walking speed depends on the nature of the meeting. Generally speaking, the walking pace should be slower for fast and lively meetings.

3. After taking the seat, if you are standing to host, you should keep your legs together and your back straight. When holding the manuscript, hold the bottom middle of the manuscript with your right hand, and let the five fingers of your left hand hang together naturally. When holding the manuscript with both hands, it should be at chest height. When presiding in a seated position, the body should be straight and arms stretched forward. Press your hands lightly on the edge of the table. During the hosting process, avoid scratching your head, rubbing your eyes, blocking your legs and other indecent movements.

4． The host should speak clearly, think quickly, and be concise and to the point.

5． The host should adjust the atmosphere of the meeting according to the nature of the meeting, whether it is solemn, humorous, calm, or lively.

6. The host should be neatly dressed, dignified and energetic, and should not be slovenly or slovenly.

The host of various meetings is usually a person with a certain position, and his etiquette performance has an important impact on the success of the meeting. Therefore, we must pay attention to the etiquette of the meeting host.

1. The host should be neatly dressed, dignified and dignified, and speak energetically, and should not be slovenly or slovenly.

2. When walking up to the rostrum, the walking pace should be steady and powerful. The walking speed depends on the nature of the meeting. Generally speaking, the walking pace should be slower for fast and lively meetings.

3. After taking the seat, if you are standing to host, you should keep your legs together and your back straight while speaking. When holding the manuscript, hold the bottom or middle part of the manuscript with your right hand, and let the five fingers of your left hand hang together naturally. When holding the manuscript with both hands, it should be at chest height. When presiding in a seated position, the body should be straight and arms stretched forward. Press your hands lightly on the edge of the table. During the hosting process, avoid scratching your head, rubbing your eyes, blocking your legs and other indecent movements during the speech.

4． The host should speak clearly, think quickly, and be concise and to the point.

5． The host should adjust the atmosphere of the meeting according to the nature of the meeting, whether it is solemn, humorous, calm, or lively.

6. The host is not allowed to say hello to acquaintances at the venue during his speech, let alone small talk. Before the start of the meeting, or during the break of the speech meeting, he can nod and smile. What should you pay attention to when hosting a conference?

1. Welcome etiquette: Welcome and send-off is the most basic form and important link in social interaction and reception activities. It is an important aspect to express the friendship of the host and reflect the politeness. Especially greeting is the most important job to give guests a good first impression. Leaving a good first impression on the other party will lay the foundation for further in-depth contact. Careful arrangements should be made to welcome guests, and the following matters should be noted. (1) For foreign and out-of-town guests who come to visit, negotiate business, or attend meetings, you should first understand the train number and flight of the guest's arrival, and arrange for personnel with the same identity and position as the guest to greet them. If for some reason the host of the corresponding status cannot go, the host who goes to greet the guest should give a polite explanation to the guest. (2) When the host goes to the station or airport to greet guests, he should arrive early and wait for the guests. He must not be late and keep the guests waiting. When guests see someone coming to greet them, they must feel very happy inside. If the greeting is late, it will definitely leave a shadow on the guests' hearts. No matter how you explain it afterwards, you can't eliminate this impression of dereliction of duty and breach of trust. (3) After receiving the guest, you should first greet the guest with "Thank you for the hard journey", "Welcome to our beautiful city", "Welcome to our company", etc. Then introduce yourself to the other party. If you have a business card, you can give it to the other party. Pay attention to the etiquette of giving business cards: 1. When you exchange business cards with elders and venerables, hand them over with both hands, lean forward slightly, and say "Please take care of me." When you want to get the other party's business card, you can use a requesting tone and say: "If it is convenient for you, can you leave a business card for me?" 2. As the person receiving the business card, you should read it carefully after taking it with both hands. Don't put it in your pocket without looking at it, and don't throw it on the table.

(4) When welcoming guests, transportation should be prepared for the guests in advance. Do not wait until the guests arrive to prepare transportation in a hurry. This will cause delays by keeping the guests waiting. (5) The host should prepare the accommodation for the guest in advance, help the guest go through all the procedures and lead the guest into the room. At the same time, he should introduce the services and facilities of the residence to the guest, hand over the activity plan and schedule to the guest, and prepare the Provide maps, tourist maps, historical sites and other introduction materials to guests. (6) After sending the guest to the residence, the host should not leave immediately. He should stay with the guest for a while and have a warm conversation. The content of the conversation should satisfy the guest, such as the background material of the guest’s participation in the activities, local customs, and unique nature. Landscape, specialties, prices, etc. Considering that the guests are tired from the journey, the host should not stay for a long time and let the guests rest early. When breaking up, tell the guest the time, place, method, etc. of the next contact. 2. Reception Etiquette Pay attention to the following points when receiving guests. (1) When the person in charge that the guest is looking for is absent, clearly tell the other party where the person in charge has gone and when he will return to the unit. Please leave your phone number and address, and make it clear whether the guest will come to the unit again, or whether our person in charge will go to the other unit. (2) When the guest arrives, our person in charge cannot receive him immediately due to various reasons. He must explain the reason and waiting time to the guest. If the guest is willing to wait, he should provide the guest with drinks and magazines. If possible, he should change the guest's drink from time to time. . (3) Reception staff should have correct guidance methods and postures when leading guests to their destinations. 1. Guidance methods in the corridor. The reception staff should follow the pace of the guests two or three steps ahead and let the guests walk on the inside. 2. Guide methods on stairs. When guiding guests up the stairs, the guests should go in front and the receptionist should walk behind. When going downstairs, the receptionist should walk in front and the guests behind. When going up and down the stairs, the receptionist should pay attention to the safety of the guests. 3. Guide methods in elevators. When guiding guests to take the elevator, the reception staff first enters the elevator, waits for the guests to enter, and then closes the elevator door. When arriving, the reception staff presses the "open" button to let the guests get out of the elevator first. 4. Guidance methods in the living room. When a guest walks into the living room, the receptionist will use his hand to ask the guest to sit down. Only when he sees the guest sitting down can he nod and leave. If a guest sits in the wrong seat, ask the guest to sit in the upper seat instead (generally the one closest to the door is the lower seat). (4) Serve tea sincerely. Chinese people are accustomed to entertaining guests with tea. When entertaining distinguished guests, the tea sets should be particularly particular. There are many rules for pouring tea, and there are also many things to pay attention to when passing tea. What etiquette should be observed during meetings?

No matter which job you are in, you will participate in some meetings, so it is very necessary to master some meeting etiquette. Set your mobile phone to silent or turn it off before the meeting; if you are late for the meeting, find an empty seat and sit nearby; do not make any noise during the meeting; do not interrupt other people's speeches at will; pay attention to the seat and do not sit randomly. These basic etiquettes need to be known.